Property Administration Support

4 months ago

Concord, Canada DEG Services Full time

**About us**

A member of the Condrain group of companies, **Metrus Properties** was founded in 1972 and since then has become an acknowledged leader in development and property management, with a portfolio of over 15 million square feet of industrial, retail and office. Today we plan, build, lease, and manage a broad spectrum of properties, providing a complete range of infrastructure and construction services.

**Position Summary**

**Key Responsibilities**
- Sort, stamp, and deliver mail and packages to appropriate personnel;
- Verify accuracy and completeness of data;
- Identify, label and organize electronic storage media;
- Perform related clerical duties, such as scanning, data base entry, maintaining filing and record systems, faxing and photocopying;
- Process and code vendor invoices and utilities for executives to approve;
- Contact utility companies to resolve issues;
- Draft correspondences, such as: Default Notices, Renewal Agreement, and Statement of Account;
- Support the executives with special assignments when required;
- Act as a backup for bank runs and deliveries of confidential documents to select locations when required;
- Any additional duties and responsibilities as may be assigned from time to time.

**Key Competencies**
- Excellent verbal and written communication skills in English;
- Professional personal presentation;
- Customer service orientation;
- Organizing and planning;
- Attention to detail;
- Initiative, Self-starter;
- Reliability;
- Stress tolerance.
- Valid Ontario “G” driver’s license

**Education and Experience**
- Minimum 2 years of administration experience, preferably in the Commercial real estate industry.
- High school diploma;
- Completion of college, or other business administration courses are an asset;
- Knowledge of general administrative and clerical procedures;
- Strong customer service principles and practices;
- Strong keyboard and computer skills.

**Health and Safety**
- Work in compliance with the provisions of the _OHSA_, regulations, and internal policies and procedures;
- Report to his or her supervisor any missing or defective equipment or protective device which could endanger any person;
- Report to his or her manager the contravention of the _OHSA_, regulations, or company H&S policies and procedures or any observed hazard;
- Refrain from operating any equipment, machine, device, or thing or otherwise working in a manner that may endanger anyone;
- Avoid engaging in any prank, contest, feat of strength, unnecessary running, or rough and boisterous conduct;
- Know, understand, and implement safe work practices and procedures;
- Know, understand, and employ established rules and procedures for handling materials, equipment and processes (e.g. reporting unlabeled containers, using proper lifting techniques, etc.);
- Request that worn out or defective equipment be replaced;
- Use all safety devices provided, ensuring optimum condition of devices and report any defects immediately to a supervisor;
- Use equipment and materials only in the manner intended;
- Report all injuries, incidents, hazards, and unusual conditions immediately to supervisor;
- Follow Standard Operating Procedures as related to your work area.

**Working Conditions**
- Typical office hours: Monday to Friday - 9:00 am - 5:00 pm.
- Requires a moderate amount of walking and lifting;
- Requires a moderate amount of sitting for prolonged periods of time while using the computer and headset.

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