Executive Assistant to The Chairman

5 months ago


SaintLaurent, Canada ACASS Full time

Are you a proactive, detail-oriented, capable, and organized **Executive Assistant** with outstanding communication and interpersonal skills? Do you enjoy supporting others so they can be more efficient in their roles? Are you looking to develop your career in a dynamic and multi-cultural organization? If so, we would love to hear from you

**Position Description**

ACASS is a leading provider of international private aviation services, and we are looking for an efficient and experienced Executive Assistant to join our team. In this position, you will work closely with our Chairman and provide him with comprehensive support to enable him to be focused, proactive, and efficient. Some of your responsibilities include managing his schedule, coordinating and attending meetings, making travel arrangements, conducting research, answering correspondence, and performing other administrative tasks.

Based in our Montreal office, in this full-time position, you will enjoy an attractive salary, benefits (medical and dental), group RRSP with company matching, training, flexibility, mentoring, and excellent opportunities for development in a well-established, fast-growing company.

**Key Responsibilities**
- Be a gatekeeper and the first point of contact for communications and correspondence, triaging tasks in order of priority.
- Manage the Chairman’s calendar and commitments to ensure he stays on track with his schedule.
- Coordinate travel arrangements, including flights, accommodations, ground transport, travel visas, etc.
- Prepare agendas, attend meetings, take minutes, and follow up on any actions arising from those meetings.
- Maintain an organized and up-to-date electronic filing system of all important documentation.
- Perform other administrative tasks such as preparing reports, making reservations, tracking assets and expenses, booking appointments, etc.
- Support the planning and organization of events/parties.
- Coordinate with other staff for events, errands, necessary deliveries, etc.

**Qualifications**
- Professional, loyal, proactive, service-oriented, confident, outgoing, and friendly with a can-do attitude.
- Ability to exercise the highest level of confidentiality and discretion.
- Excellent time management and organizational skills.
- Ability to maintain a calm demeanor in high-stress situations and changing priorities.
- Strong communication and interpersonal skills with the ability to speak effectively among executives and team members at different levels.
- Goal-orientated with superior planning skills.
- Ability to read and interpret various documents.
- Ability to problem solve and follow through on a variety of tasks.

**Requirements**:

- Minimum 4 years of relevant experience working as an Executive/Personal Assistant for a high-level executive in a corporate setting is required.
- Minimum ACS/AEC of college studies. Certification in office administration is considered an asset.
- Excellent communication skills, written and verbal, in English and French is required.
- Strong computer literacy, proficiency with Microsoft Office Suite software, and excellent keyboarding skills.
- Prior experience in event planning and/or project coordination is an asset.
- Valid Quebec driver’s license and a car.
- Willingness to occasionally work after-hours and on weekends (from home).
- Willingness and ability to occasionally travel for business.

**Working at ACASS**

ACASS is a worldwide provider of best-in-class corporate and private aviation support services, including flight crew staffing, aircraft sales, and management. Since 1994, ACASS has supported a global client base that includes heads of state, VIPs, and Fortune 500 corporations.

We offer a fast-paced, dynamic, and multi-cultural work environment that is friendly, vibrant, positive, professional, and service-driven. Our organizational culture is characterized by energy, respect, collaboration, authenticity, and a strong sense of team and community. Working in a beautiful, upscale office, team members enjoy a variety of work perks, including a fully equipped kitchen, an in-office gym with showers, and online access to virtual healthcare services. More than just geared to customers, ACASS’s slogan, OWN YOUR JOURNEY®, also applies to team members who can realize their full career potential in an inspiring work environment they are proud of.
- ACASS embraces diversity, equality, and inclusivity in the workplace and is committed to employment equity. We aim to attract, develop, and retain highly talented team members from diverse backgrounds, including women, people with disabilities, Aboriginal peoples and visible minorities._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- RRSP match
- Vision care

Schedule:

- Monday to Friday
- Overtime
- Weekends as needed

Application question(s):

- Do you have a car?

**Education**:

- DCS / DEC (preferred


  • Executive Assistant

    3 months ago


    Saint-Laurent, Canada Groupe Touchette Inc. Full time

    The **Executive Assistant’s** primary responsibility is to offer administrative and organisational support to three VPs in the management of their daily activities and for various business meetings, advisory committee meetings and executive committee meetings. **Responsibilities** - Take care of the planning, organisation and logistics of executive...

  • Executive Assistant

    2 months ago


    Saint-Laurent, Canada Groupe Parima Full time

    **Executive Assistant** **Responsibilities**: **Executive Support**: - Manage the President’s schedule, appointments, and meetings. - Coordinate and prioritize commitments, ensuring optimal use of the President’s time. - Prepare travel itineraries and ensure all necessary arrangements are in place. - Arrange domestic and international travel, including...

  • Executive Assistant

    5 months ago


    Saint-Laurent, Canada Groupe Parima Full time

    **Executive Assistant** **Responsibilities**: **Executive Support**: - Manage the President's schedule, appointments, and meetings. - Coordinate and prioritize commitments, ensuring optimal use of the President's time. - Prepare travel itineraries and ensure all necessary arrangements are in place. - Arrange domestic and international travel, including...


  • Saint-Laurent, Canada Groupe Parima Full time

    **Executive Assistant** **Responsibilities**: **Executive Support**: - Manage the President’s schedule, appointments, and meetings. - Coordinate and prioritize commitments, ensuring optimal use of the President’s time. - Prepare travel itineraries and ensure all necessary arrangements are in place. - Arrange domestic and international travel, including...

  • Executive Assistant

    6 months ago


    Saint-Laurent, Canada CAE Full time

    **Role and Responsibilities** Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us! **The role we are offering...

  • Executive Assistant

    5 months ago


    Saint-Laurent, Canada Repare Therapeutics Full time

    Ce que vous ferez: - Fournir un soutien administratif aux vice-présidents désignés, notamment en ce qui concerne les notes de frais, l'organisation des voyages, la préparation, la coordination et l'exécution des réunions, ainsi que l'élaboration et la gestion des documents. Maintenir la confidentialité de tous les documents. - Responsable de la...

  • Executive Assistant

    1 month ago


    Saint-Laurent, Canada CAE Full time

    **About This Role** Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us! Reporting to the Chief Legal and Compliance...


  • Saint-Laurent, Canada X-Chem inc. Full time

    Nous sommes à la recherche d'un(e) assistant(e) administratif(ve) exécutif(ve) très organisé(e) et soucieux(se) du détail pour se joindre à notre équipe. En tant qu'assistant(e) administratif(ve) exécutif(ve), vous fournirez un soutien administratif complet à notre équipe de direction à Montréal et soutiendrez nos exécutifs chez X-Chem, basés...

  • HR Executive Assistant

    5 months ago


    Saint-Laurent, Canada ABB Full time

    **HR Executive Assistant**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are...


  • Saint-Laurent, Canada ABB Full time

    **Executive Assistant to the Canadian Vice President of the Motion Business at ABB**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+,...


  • Saint-Laurent, Canada ABB Full time

    **Electrification Executive Business Assistant**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations....


  • Saint Andrews, Canada The Algonquin Resort Full time

    The Opportunity:We are seeking a highly skilled Sous Chef to join our culinary team at The Algonquin Resort. As a key member of our kitchen staff, you will be responsible for the preparation of high-quality meals in accordance with our company standards, menu specifications, and production schedules.The Role:The Sous Chef will oversee the day-to-day...


  • Saint-Laurent, Canada Taylor Venture Group Inc. Full time

    **Administrative Assistant** The Administrative Assistant will be responsible for providing support to the executive team and the day-to-day operations of the company. This position is a key member of our team and will be responsible for a variety of administrative tasks and projects. The Administrative Assistant will also work closely with our Marketing...

  • Executive Assistant

    1 month ago


    Saint-Georges, Quebec, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking an experienced Executive Assistant to join our team at beBee Professionals in Saint-Georges. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails...

  • Executive Assistant

    1 month ago


    Saint John, New Brunswick, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking an experienced Executive Assistant to join our team at beBee Professionals in Saint John. The successful candidate will be responsible for providing administrative support to our office operations, ensuring a smooth and efficient day-to-day functioning of the office.Key Responsibilities:Manage office correspondence, including emails and phone...

  • Executive Assistant

    1 month ago


    Saint-Jérôme, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are looking for an Executive Assistant to support our office operations at beBee Professionals in Saint-Jérôme. As an Executive Assistant, you will be responsible for providing administrative support to our office, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings...

  • Executive Assistant

    6 months ago


    Saint-Hubert, Canada Techo-Bloc Full time

    Company Description At Techo-Bloc, we aren’t just paving patios - we’re paving the way for great careers! With 9 manufacturing facilities, 30 international patents and over 800 employees, we thrive in an exciting and dynamic environment. As we continue to expand, our team members are working on exciting projects that expand their skills and that excite...

  • Executive Assistant

    1 month ago


    Côte-Saint-Luc, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Côte-Saint-Luc. The successful candidate will be responsible for managing daily office operations, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming correspondence, schedule meetings, and...

  • Executive Chef

    4 weeks ago


    Saint Andrews, Canada The Algonquin Resort Full time

    The Opportunity:Culinary Operations ManagerReports to Executive ChefAbout Us:The Algonquin Resort is a leading hospitality company with a portfolio of over 75 hotels across Canada. We are committed to delivering exceptional guest experiences and superior returns on quality hospitality investment.The Role:The Culinary Operations Manager is responsible for...

  • Marketing Assistant

    5 months ago


    Saint-Laurent, Canada SpaceBridge Inc. Full time

    **RESPONSIBILITIES**: - Create content for social media posts and campaigns; - Assist in the planning and execution of outbound newsletters; - Distribute approved marketing resources to publications and partners; - Organize and upkeep the marketing resources library; - Tradeshow/events planning, booth graphic design, coordination and support; - Obtain...