Sqdc Administrative Assistant

6 days ago

Agassiz, Canada Seabird Island Band Full time

Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and group of owned and operated businesses work together to build a successful corporation that is aligned with our culture. While we choose to adopt modern business practices, we take great care to honour the ways of our ancestors who always worked the land and lived in harmony with it for generations. Guided by our community we weave our culture and traditions into our approach, which means making sure our business focus fall-in-line with our Sto:lo values.

**Position Summary**

Reporting to the Comptroller, the Administrative Assistant is responsible for overseeing the day-to-day administrative functions at SqDC. Furthermore, the Administrative Assistant is responsible for providing support to the management team at SqDC and acts as a communications liaison on an inter-departmental level.

The Administrative Assistant will play a critical role in strengthening the administrative functions necessary to providing outstanding financial reporting, data entry, and high levels of customer service. This position will help the organization perform efficiently and effectively by providing general office support, coordinating personnel, and assisting in scheduling & prioritizing tasks.

**Primary Responsibilities**:

- Data entry including timesheets, expense reports and other information that ensures the smooth running of the organization
- Assisting the Accounting Department
- Improving filing systems and general office organization, including computer file structures
- Assisting with developing a schedule for reporting requirements and ensuring deadlines are met
- Assisting with proposal writing and Grant research
- Onboarding new staff members and assisting with organizing workstations and other documentation
- Attend TMX Partner meetings to take notes/minutes and support follow-up
- Support mail-outs and formal notices to lessees
- Prioritizing departmental work and delegating tasks as necessary, ensuring deadlines are met and that adequate administrative cover is provided at all times
- Making travel arrangements when necessary
- Providing Mangers and Directors with direct administrative support
- Maintaining records including organizational charts, contact lists and meeting minutes
- Assisting with inter-departmental communication and follow ups
- Collecting information for and preparing bulletins and monthly newsletters
- Monitoring and updating management schedules and calendars
- Providing support for various events and programs as needed
- Managing office supplies and other personnel needs
- Assisting with organizing and coordinating facility maintenance and upkeep requirements
- Scheduling meetings, preparing agendas, and taking minutes
- Organizing and maintaining shared calendars
- Collecting and sorting incoming and outgoing mail
- On occasion, the ability to provide relief or back up to other employees within your department or elsewhere, as your training and experience makes appropriate
- Other duties as assigned

**Qualifications/Requirements**:

- Diploma/Degree in Business Administration, Finance/Accounting, or a related post-secondary certification(s) preferred. Equivalent education, training and/or experience will also be considered.
- 1-3 years experience within business administration/finance/human resources is preferred
- Essential skills include time management, organizational abilities, planning and people skills
- Experience working with leases is considered an asset
- Ability to deliver timely results despite obstacles and limited resources
- Knowledge of collecting and analyzing data, and ability to produce reports
- Ability to develop and deliver presentations
- Strong customer service skills and the ability to provide services in a prompt, respectful and unbiased manner
- Excellent English verbal and written communication skills
- Ability to adhere to confidentiality requirements
- Experience working with First Nations communities is considered an asset
- Valid BC Driver’s License
- Satisfactory Criminal Record Check (CRC)

**Adjustments to Job Descriptions**:
SqDC retains the right to make necessary adjustments or amendments to job descriptions to meet current or expected business needs provided that the appropriate notice is provided. SqDC also retains the right to temporarily reassign employees to another program or department for projects or assignments at any time.

**Core Competencies**:

- Client Focus
- Initiative
- Teamwork
- Organizational and Office skills
- Valuing Cultural Diversity
- Work Ethic and Values

**Compensation**

Wage will be identified and contingent on experience and qualifications. SqDC offers an Employee Health and dental/pension benefits once the probationary period has been completed.

  • Sqdc - Administrative Assistant

    4 months ago

    Agassiz, Canada Seabird Island Band Full time

    *** The SqDC Administrative Assistant provides support in the administrative setting and performs a range of routine and non-routine tasks including data entry, filing and organization, reception duties, handling correspondence, administrative tasks, purchase order assignments, ensuring office equipment is in working order, supporting senior staff members...

  • Sqdc Finance Clerk

    5 days ago

    Agassiz, Canada Seabird Island Band Full time

    Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and group of owned and operated businesses work together to build a successful corporation that is aligned with our culture. While we choose to adopt modern business practices, we take great care to honour the ways of...

  • Sqdc - Business Support & Outreach Coordinator

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    **Background** Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and a group of owned and operated businesses work together to build a successful corporation aligned with our culture. While we adopt modern business practices, we take great care to honor the ways of...

  • Sqdc - Chief Executive Officer (CEO)

    4 months ago

    Agassiz, Canada Seabird Island Band Full time

    **Background**: Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and a group of owned and operated businesses work together to build a successful corporation aligned with our culture. While we adopt modern business practices, we take great care to honor the ways of...

  • Sqdc - Accounts Payable and Payroll Administrator

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    **Background** Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and a group of owned and operated businesses work together to build a successful corporation aligned with our culture. While we adopt modern business practices, we take great care to honor the ways of...

  • Sqdc - Gas Bar Assistant Manager

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    **Background**: Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and a group of owned and operated businesses work together to build a successful corporation aligned with our culture. While we adopt modern business practices, we take great care to honour the ways of...

  • Sqdc - Assistant Controller

    2 months ago

    Agassiz, Canada Seabird Island Band Full time

    **BACKGROUND**: The Sq’éwqel Development Corporation oversees various business ventures aimed at promoting economic development and self-sufficiency for the Seabird Island community. Guided by our community, we weave our culture and traditions into our approach, ensuring our business focus falls in line with our Sto:lo values. *** The Assistant...

  • Contract Executive Director

    5 days ago

    Agassiz, Canada Seabird Island Band Full time

    Background:Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and a group of owned and operated businesses work together to build a successful corporation aligned with our culture. While we adopt modern business practices, we take great care to honor the ways of our...

  • Administrative Assistant

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    *** The Administrative Assistant will be responsible for taking care of the essential everyday tasks like filling, record keeping, report preparation, scheduling and data entry. **SUCCESS PROFILE** What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix. - **Customer...

  • Administrative Assistant

    6 days ago

    Agassiz, Canada Seabird Island Band Full time

    **Position summary** The Administrative Assistant will be responsible for taking care of the essential everyday tasks like filling, record keeping, report preparation, scheduling and data entry. **Success profile** What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right...

  • Art Gallery/administrative Assistant

    7 months ago

    Agassiz, Canada Skawahlook First Nation Full time

    Art Gallery/Administrative Assistant Position Summary Reporting to the Office Manager, the Art Gallery/Administrative Assistant will provide services in the Ruby Creek Art Gallery, ensuring a continued presence during regular business hours and providing customers the best service possible. In addition, the position includes responding to phone calls and...

  • Junior Administrative Assistant

    3 months ago

    Agassiz, Canada Pistol and Paris Full time

    **Job Overview** **Responsibilities**: - Assist with clerical tasks such as filing, data entry, and maintaining organized office records. - Support the administrative team with various projects and tasks as assigned. - Maintain a clean and organized office environment to promote productivity. - Scanning, organizing documents. **Qualifications** - Previous...

  • Housing Program Administrative Assistant

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    *** **SUCCESS PROFILE** What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix. - **Customer Service**: Provides consistent, professional, and welcoming customer service to client, members and staff. - **Organized**: Ability to process and organize electronic and paper...

  • Administrative Assistant

    6 months ago

    Agassiz, Canada Pistol and Paris Full time

    '''Duties''' - Assist with bookkeeping tasks such as data entry, filing, and proofreading - Maintain accurate and up-to-date financial records - Prepare invoices, bills, and other financial documents - Reconcile bank statements and accounts payable/receivable - Assist in payroll processing and maintaining employee records - Provide general administrative...

  • HR Administrator

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    *** Working within the Human Resources department and reporting to the Human Resources Manager the Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator’s primary task will be a helping hand to the Human Resources division to...

  • HR Administrator

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    *** The Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator’s primary task will be a helping hand to the Human Resources division to complete administrative functions related to Employee Relations including attendance...

  • HR Administrator

    5 days ago

    Agassiz, Canada Seabird Island Band Full time

    *** Working within the Human Resources department and reporting to the Human Resources Manager the Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator’s primary task will be a helping hand to the Human Resources division to...

  • HR Administrator

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    *** The Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator’s primary task will be a helping hand to the Human Resources division to complete administrative functions related to Employee Relations including attendance...

  • HR Administrator

    7 months ago

    Agassiz, Canada Seabird Island Band Full time

    *** The Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator’s primary task will be a helping hand to the Human Resources division to complete administrative functions related to Employee Relations including attendance...

  • Education Assistant

    4 days ago

    Agassiz, Canada Seabird Island Band Full time

    The Seabird Island Band is a multi-faceted First Nations Band that includes government, business, service, and nonprofit services. We work as an integrated team to improve the health, education, and economic opportunities for First Nations people to create thriving First Nations families and communities. **Position Summary**: Under the supervision of school...