Administrative Assistant

3 weeks ago

Agassiz, Canada Seabird Island Band Full time

***

The Administrative Assistant will be responsible for taking care of the essential everyday tasks like filling, record keeping, report preparation, scheduling and data entry.

**SUCCESS PROFILE**

What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix.
- **Customer Service**: Provides consistent, professional, and welcoming customer service to client, members and staff.
- **Organized**: Ability to process and organize electronic and paper documentation and information.
- **Personable**: A collaborative attitude, participating in the planning, developing, extending services, and promoting effective strategies to encourage a positive Health Centre environment
- **Communicator**: Excellent verbal, written, and listening skills and proven ability to adjust style for various audiences.
- **Multitasker**: The ability to balance competing priorities, meet deadlines, and to work under pressure with mínimal supervision.

**WORK THAT MATTERS**
Do you enjoy working as part of a team and are able to deliver individual results. You thrive in an environment, which allows you to make a high impact towards the future of a First Nations Community.

We are located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.

**We’re hiring**| Facebook | LinkedIn

**BENEFITS & PERKS**
- Extended health and dental benefits,
- Accrued vacation and sick time,
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development and skill enhancement,
- Collaboration with an interdisciplinary team,
- Equitable hourly rates
- Casual dress code

**WHAT YOU'LL DO**
- Set up and take down of meetings and events, including clean-up and preparation of food for lunch, snacks, dinners, etc.
- Maintain shared printer in the Health Wing including ordering paper and toner in a timely manner.
- Provide general administrative and clerical support for routine office tasks;
- Assist in resolving any administrative problems;
- Shop, prepare and maintain healthy snack inventory such as fruits, vegetables.
- Cleans fridge out weekly and restocks when needed.
- Maintain Health “G” drive including updated forms and brochures for Health Department
- Shopping for supplies as needed/directed
- Provide back-up to other staff members when and where needed, including Community Health Representatives wherein you have to be able to fill in for Mammography clinics, optometry clinics and other health related clinics. This may include signing clients in, taking their paperwork, photo-copying, etc.
- Respond to client queries on answer calls from customers regarding their inquiries;
- Assist clients to identify available resources and alternative means of support;
- Provide excellent customer service;
- Assist in completing program forms promptly and professionally;
- Maintain professional and accurate client service records;
- Maintain an up to date filing system;
- Booking rooms, planning meetings, arranging catering, and other event planning duties;
- Printing, copying, scanning and sorting meeting packages as required; and,
- Other duties or responsibilities as assigned by your Supervisor, Manager, Director, or the ED

**WHAT YOU BRING**

**Education**
- 3+ years' experience working in an administrative assistant position or office setting.
- Completion of a one
- or two-year college or other program for administrative assistants or secretaries is considered an asset
- Participate in community activities and functions as required by SIB and Chief and Council, including but not limited to Seabird Island Festival, and the Seabird Island Open House.
- Proficient computer skills including Microsoft Office 365 Suite (Word, Excel, and Outlook.
- Excellent verbal and written communication skills
- Ability to adhere to an Oath of Confidentiality agreement, Seabird Island Band Policies and Procedures
- Knowledge, respect, and understanding of Stó: lō culture, history, traditions, and language is considered an asset
- Experience working with First Nations community is considered an asset
- Valid BC Driver’s License, Class 5 & clean Driver’s Abstract
- Satisfactory Criminal Record Check with Vulnerable Sector - CRRP

**PRE-EMPLOYMENT SCREENING**
- Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation.
- We thank you for your interest. Only those selected for an interview will be contacted._

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