
Housing Program Administrative Assistant
4 weeks ago
***
**SUCCESS PROFILE**
What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix.
- **Customer Service**: Provides consistent, professional, and welcoming customer service to client, members and staff.
- **Organized**: Ability to process and organize electronic and paper documentation and information.
- **Personable**: A collaborative attitude, participating in the planning, developing, extending services, and promoting effective strategies to encourage a positive Health Centre environment
- **Communicator**: Excellent verbal, written, and listening skills and proven ability to adjust style for various audiences.
- **Multitasker**: The ability to balance competing priorities, meet deadlines, and to work under pressure with mínimal supervision.
PRE-SCREENING ASSESSMENT
- Submit your resume and complete our Prevue Assessment simultaneously. The assessment is an integral part of our evaluation process.
- Allow yourself a minimum of 35-40 minutes to complete the assessment.**WORK THAT MATTERS**
Do you enjoy working as part of a team and are able to deliver individual results. You thrive in an environment, which allows you to make a high impact towards the future of a First Nations Community.
We are located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.
**We’re hiring**| Facebook | LinkedIn
**BENEFITS & PERKS**
- Extended health and dental benefits,
- Accrued vacation and sick time,
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development and skill enhancement,
- Collaboration with an interdisciplinary team,
- Equitable hourly rates
- Casual dress code
**WHAT YOU'LL DO**
- Answer the main Housing Program phone and answer inquiries, questions and concerns regarding the Housing Program and its services.
- Log all incoming correspondence and ensures it is delivered to the proper employee for follow up and completion in a timely manner.
- Assist in the collection of housing arrears.
- Assist with coding of work orders and invoices and ensuring the accuracy of coding.
- Complete cross referencing of personnel time tracking per housing activity with applicable coding.
- Assist with ensuring that all Housing assets are safeguarded by means of the necessary control systems.
- Request or create Purchase Orders for supplies, equipment and manpower needed based on review of work orders. Ensure accuracy.
- Track Purchase Orders and follow-up with Finance/Accounts Payables on open PO’s. Close PO files once complete.
- Receive, maintain and code all Housing invoices received from vendors. Submit to AP after authorization and track payments.
- Responsible for the creation and maintenance of all Housing databases, electronic and physical filing systems. Ensure that files are archived as required. Maintain professional and accurate client service records.
- Develop clerical templates where possible and keep an on-going inventory.
- Provide excellent customer service to community members, vendors, contractors, and to all SI employees. Assist clients to identify available resources and alternative means of support.
- Receive and respond to client complaints in a professional/respectful and prompt manner.
- Log and track all verbal and written Housing related grievances.
- Respect Band members’ rights and entitlements, by providing services fairly, respectfully, equitably and unbiased, according to Band policies and Administrative Standard Operating Procedures.
- Provide services in a culturally sensitive manner and ensure that all confidential information is maintained.
- Assist in the preventative maintenance scheduling of all Housing tools and equipment.
- Provide general administrative and clerical support for routine office tasks.
- Assist in completing program forms promptly and professionally.
- Book rooms, plan meetings, arrange catering, and other event planning duties. Coordinate the Housing Program Manager’s schedule and travel arrangements as required.
- Draft meetings minutes, distribute and file as required.
- Printing, copying, and sorting meeting packages as required.
- Other duties or responsibilities as assigned by your supervisor.
**WHAT YOU BRING**
**Education**
- High school diploma, GED or other equivalent; post-secondary certificate or diploma in Business Administration is preferred.
- Business Administration Certificate; Secretarial/Office Assistant Certificate; Administration/Clerical Diploma/Degree, or related educational training is considered an asset
**Experience**
- 2-3 years of demonstrated clerical experience.
- Knowledge of Building Operations would be considered an asset. Ability to understand annual contracts.
- Experience taking and/or transcribing meeting minutes.
- Excellent time management and multi-tasking skills.
- Highly organized, and customer service oriented.
- Ability to work as part of
-
Housing Maintenance and Repair Technician
3 weeks ago
Agassiz, Canada Seabird Island Band Full time**Position Summary** Seabird Island is committed to providing safe, well-maintained housing for our community members. We are dedicated to creating a culturally safe and inclusive environment that respects and values First Nations knowledge, traditions, and ways of being. We are seeking a Housing Maintenance and Repair Technician to join our team, working...
-
Agassiz, Canada Seabird Island Band Full timePOSITION SUMMARY The Seabird Island Band is excited to once again be providing Summer Placement Programs for Post-Secondary students. The Administrative Assistant will be responsible for taking care of the essential everyday tasks like filing, record keeping, report preparation, scheduling, and data entry. This is a term position that will end on August...
-
Lands Administrative Assistant
5 days ago
Agassiz, Canada Seabird Island Band Full timeJob Description Job Description Salary: From $23.55Position SummarySeabird Island is committed to the responsible management and stewardship of lands and resources. We arededicated to creating a culturally safe and inclusive environment that respects and values Indigenousknowledge, traditions, and ways of being. We are seeking a Lands Administrative...
-
Executive Assistant to Chief Administrative Officer
23 hours ago
Agassiz, Canada Seabird Island Band Full time**Position Summary** Seabird Island is committed to fostering strong leadership, collaborative partnerships, and meaningful community impact. We are dedicated to creating a culturally safe and inclusive environment that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking an Executive Assistant to the Chief Administrative...
-
Pre-employment Supports Program
3 weeks ago
Agassiz, Canada Seabird Island Band Full timeThe Seabird Island Band is a multi-faceted First Nations Band that includes government, business, service, and nonprofit services. We work as an integrated team to improve the health, education, and economic opportunities for First Nations people to create thriving First Nations families and communities. **Position Summary**: The Seabird Employment Center...
-
Agassiz, Canada Seabird Island Band Full timePOSITION SUMMARY The Seabird Island Band is excited to once again be providing Summer Placement Programs for Post-Secondary students. The Administrative Assistant will be responsible for taking care of the essential everyday tasks like filing, record keeping, report preparation, scheduling, and data entry. This is a term position that will end on August...
-
Sqdc - Administrative Assistant
4 weeks ago
Agassiz, Canada Seabird Island Band Full time*** The SqDC Administrative Assistant provides support in the administrative setting and performs a range of routine and non-routine tasks including data entry, filing and organization, reception duties, handling correspondence, administrative tasks, purchase order assignments, ensuring office equipment is in working order, supporting senior staff members...
-
Income Assistance Program Coordinator
3 weeks ago
Agassiz, Canada Seabird Island Band Full time*** **SUCCESS PROFILE** What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix. - **Interpersonally Effective**: Creates and sustains positive working relationships. - **Organized**: Ability to process and organize electronic and paper documentation and information. -...
-
College Program Coordinator
3 days ago
Agassiz, Canada Seabird Island Band Full time**Position Summary** Working within the Education Department, as a college program coordinator, you will focus on the development, implementation, evaluation, and administration of a wide variety of post-secondary and pre-employment programs. You will be a member of an interdisciplinary, collaborative team, liaising with other professionals, students, family...
-
Records Program Team Lead
3 weeks ago
Agassiz, Canada Seabird Island Band Full time**Position Summary** Seabird Island is committed to fostering organizational excellence and preserving vital information through effective records management. We are dedicated to creating a culturally safe and inclusive environment that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Records Team Lead to join our...
-
Education Assistant
3 weeks ago
Agassiz, Canada Seabird Island Band Full time**Position Summary** Seabird Island is committed to providing support to all students. We are dedicated to creating a culturally safe and inclusive environment that respects and values First Nations knowledge, traditions, and ways of being. We are seeking an Education Assistant to join our team, working collaboratively to enhance the learning environment...
-
Junior Administrative Assistant
3 weeks ago
Agassiz, Canada Pistol and Paris Full time**Job Overview** **Responsibilities**: - Assist with clerical tasks such as filing, data entry, and maintaining organized office records. - Support the administrative team with various projects and tasks as assigned. - Maintain a clean and organized office environment to promote productivity. - Scanning, organizing documents. **Qualifications** - Previous...
-
Lands Program Manager
3 weeks ago
Agassiz, Canada Seabird Island Band Full time*** Seabird Island is committed to fostering land stewardship, cultural preservation, and sustainable development. We are dedicated to creating a culturally safe and inclusive environment that respects and values First Nations knowledge, traditions, and ways of being. We are seeking a Lands Program Manager to join our team, working collaboratively to...
-
Pre-employment Support Program
2 weeks ago
Agassiz, Canada Seabird Island Band Full time**Position Summary** Under the direction of the employment services supervisor, the PESP Case Worker provides culturally informed, education options, information, and assistance to clients on all aspects of employment, education, training, and life career planning. Clients will range from 19-24 and 25-64 years of age. This role involves a hands-on approach...
-
Environmental Program Coordinator
4 weeks ago
Agassiz, Canada Earthwise Society Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: Experience an asset - Horticultural science - Agriculture, agriculture operations and related sciences, other - Environmental science - Conservation biology **Work setting**: - Staff accommodation available - Non-governmental...
-
Lands Program Manager
5 days ago
Agassiz, Canada Seabird Island Band Full timeJob Description Job Description Salary: From $45.71 an hour Position SummarySeabird Island is committed to fostering land stewardship, cultural preservation, and sustainable development.We are dedicated to creating a culturally safe and inclusive environment that respects and values First Nationsknowledge, traditions, and ways of being. We are seeking a...
-
Administrative Assistant
3 weeks ago
Agassiz, Canada Pistol and Paris Full time'''Duties''' - Assist with bookkeeping tasks such as data entry, filing, and proofreading - Maintain accurate and up-to-date financial records - Prepare invoices, bills, and other financial documents - Reconcile bank statements and accounts payable/receivable - Assist in payroll processing and maintaining employee records - Provide general administrative...
-
Assistant Manager
3 weeks ago
Agassiz, Canada Domino‘s pizza (GOLDEN PIZZA (AGASSIZ) INC. DBA) Full timeDurée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 35 hours per week - Education: - Expérience: **Education**: - No degree, certificate or diploma **Work setting**: - Rural area - Willing to relocate **Tasks**: - Supervise staff - Determine type of services to be offered and implement operational procedures - Conduct...
-
HR Administrator
4 weeks ago
Agassiz, Canada Seabird Island Band Full time*** The Human Resources Administrator is an entry-level position. The Human Resources Administrator will be the first point of contact between an employee and the company. The Administrator’s primary task will be a helping hand to the Human Resources division to complete administrative functions related to Employee Relations including attendance...
-
Education Assistant
2 days ago
Agassiz, Canada Seabird Island Band Full timeThe Seabird Island Band is a multi-faceted First Nations Band that includes government, business, service, and nonprofit services. We work as an integrated team to improve the health, education, and economic opportunities for First Nations people to create thriving First Nations families and communities. **Position Summary**: Under the supervision of school...