Sqdc - Accounts Payable and Payroll Administrator

6 months ago

Agassiz, Canada Seabird Island Band Full time

**Background**
Based in Seabird Island, BC, the Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and a group of owned and operated businesses work together to build a successful corporation aligned with our culture. While we adopt modern business practices, we take great care to honor the ways of our ancestors who continually worked the land and lived in harmony with it for generations. Guided by our community, we weave our culture and traditions into our approach, ensuring our business focus fall-in-line with our Sto:lo values.

**Position Summary**

The Accounts Payable/Payroll Administrator role is responsible for multiple financial activities relating to the company biweekly payroll and accounting functions. This role will be responsible for the timely administration of accounts, payable functions, and related reconciliations. Other responsibilities will include payroll support, journal entry preparation, maintaining accurate records regarding payments to suppliers, processing payments from clients and various other accounting functions. Integrity and strong attention to detail are crucial for this role. This includes timely and accurate reporting of accounting and payroll data for all employees.

**Benefits and perks**
- Extended health and dental benefits
- Accrued vacation and sick time
- Pension plan with matching employer contributions
- Access to internal training programs, professional development, and skill enhancement
- Collaboration with interdisciplinary team
- Equitable hourly rates
- Casual dress code

**What you’ll do**

**Accounts Payable**
- Administer/monitor the approved annual budget including authorization of expenditures.
- Maintaining accurate and complete financial, vendor, and client records.
- Processes invoices, travel claims, reimbursement and petty cash requests using an interactive A/P system.
- Reconciles monthly vendor statements and research’s problem invoices and receipts.
- Processes payment batches using the cheque, electronic funds transfer and pre-authorized payment methods.
- Files vendor invoices with cheque stub to vendor file
- Maintains accountability for issuing cheques to vendors and staff.
- Receives daily mail and checks invoices against open purchase orders, distributes copies of unmatched invoices to purchasing department.
- Prepares accounts payable listing of cheques for signature.
- Ensures the accurate and timely completion of required paperwork.
- Assists in reconciliation of company credit cards.
- Building and maintaining relationships with employees, clients, vendors, and lenders.

**Payroll**
- Assist with payroll administration for all employees, while checking payroll processing reports for accuracy.
- Ensure that all salaries are paid accurately and in a timely fashion to all employees.
- Prepare journal entries and forms, such as records of employment, income tax forms, and remittances.
- Assist in the administration of employee programs (e.g., health benefits, pension plans, and so on).
- Issue ad hoc, monthly, quarterly, and annual reports.
- Prepare quarterly and annual WCB, GST, and PST reconciliation/payments.
- Take and handle all inquiries arising from questions about payroll.
- Implement salary increases, bonuses, commissions, and so on in accordance with instructions given.
- Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
- Maintain records for pension contributions made by employees; liaise with service providers to ensure funds are transferred as appropriate.
- Monitor holiday and attendance records for all departments.
- Collaborate with the HR department and other departments to ensure pay and personnel records are accurate and up to date.
- Other duties or responsibilities as assigned by your Manager, SQDC Senior Management.

**What you'll bring**

**Education**
- Bachelor’s degree in accounting, finance, management, or a related field is preferred.
- A combination of education and experience will also be considered.

**Skills/Experience**
- 3 years’ experience in the accounting field, preferably with accounts payable and payroll related functions.
- Strong knowledge of internal controls, and financial management.
- Strong analytical and problem-solving skills.
- Effective attention to detail and a high degree of accuracy.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Must have some flexibility of work hours and can potentially put in extra hours during peak times.

**Requirements**:

- Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams.)
- Knowledge, respect and understanding of Stó:lō culture, traditions and language or willingness to learn.
- Experience working with First Nations community is considered an asset.
- Valid BC Driver’s License (Class 5).
- Satisfactory Criminal Record Check (CR

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