Art Gallery/administrative Assistant

6 months ago

Agassiz, Canada Skawahlook First Nation Full time

Art Gallery/Administrative Assistant

Position Summary
Reporting to the Office Manager, the Art Gallery/Administrative Assistant will provide services in the Ruby Creek Art Gallery, ensuring a continued presence during regular business hours and providing customers the best service possible. In addition, the position includes responding to phone calls and taking rental bookings for the Skawahlook First Nation (SKFN) Hall and the Syéx̱w Chó:leqw Adventure Park.

This is a full-time position with a four-day work week (Monday - Thursday, 9 a.m. -5 p.m.). Skawahlook (Sq'ewá:lxw) First Nation administration is a team-oriented environment where staff are expected to support one another’s work.

Key Responsibilities
- RCAG Art Gallery Assistant Clerk_
- Greet visitors, and assist them with information and purchases, stocking shelves, general cleanliness (gallery is cleaned professionally on a weekly basis)
- Ensure RCAG is free of hazards
- Communicate online with customers
- Operating cash register and Interac machine
- Assist customers with SKFN Hall and Syéx̱w Chó:leqw Adventure Park reservations
- Information Technology_
- Maintain RCAG Website including regularly updating available stock, adding pictures, and removing sold items
- Ensure online orders are filled within one business day
- Create and edit social media content including videos (e.g. TikTok or Reels)
- Knowledge of Moneris and Point of Sale purchase systems
- _Knowledge of computer set up, phones and phone issues, network security, and troubleshooting will be considered an asset._
- Administrative Support_
- Provide backup to reception and in meetings and community events as directed
- Review relevant documents related to the gallery and SKFN
- Prepare agendas, meeting minutes and materials for meetings and events
- Provide administrative support to the Executive Communications Assistant including attending meetings or events, minute-taking, reporting out to senior staff and/or Chief and Council
- Review relevant Committee documents to become familiar with the material
- External Communications_
- Works collaboratively with the Sq’ewá:lxw staff to ensure ongoing communication regarding programs, are provided and issues/reporting and related follow-up is coordinated
- Community Engagement & Advocacy_
- Assists with aspects of planning community meetings and events including creating and distributing event posters, invitations, and preparing documents needed
- Attends community meetings, records minutes, take pictures and assist with necessary tasks, as directed
- Builds and maintains positive, friendly, and respectful relationships with community members and all guests
- Assist Sq’ewá:lxw staff with implementing Sq’ewá:lxw programs for the benefit of membership
- Works with members/others on special projects as assigned by the Office Manager

Knowledge, Skills, and Abilities
- Ability to communicate effectively, both verbally and in writing
- Excellent organizational skills
- Ability to build strong and positive relationships with a variety of people from different backgrounds including community members and those who do business with the Nation
- Strong computer skills including Microsoft Office, graphic design programs and an understanding of website maintenance and development
- Ability to provide administrative support to produce concise and accurate reports
- Maintain confidentiality guidelines of all records, materials and communications concerning Membership, staff, and associated Sq’ewá:lxw information
- Ability to work independently and as part of a team
- Knowledge of Sq’ewá:lxw First Nation and Stó:lō people and culture as well as other local and regional First Nations; respect for, and cultural appreciation, of First Nations

Training, Education, Certification and Experience
- Minimum 2 years of office administration or retail sales or art gallery experience
- Comprehensive working knowledge of popular social media and communication channels
- Valid B.C. Class 5 Driver’s license

Working Conditions
- Work is performed primarily at the Administration Office, as well as within the Community.
- Occasional travel to attend meetings may be required.
- Occasional evening and weekend work required. Equivalent time off is provided.

**Salary**: $23.00-$25.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Tuition reimbursement
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Ability to commute/relocate:

- Agassiz, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (preferred)

Shift availability:

- Day S

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