Administrative Assistant
6 months ago
Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Plan and control budget and expenditures
- Establish and implement policies and procedures
- Train, direct and motivate staff
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Recruit and hire workers and carry out related staffing actions
- Maintain and manage digital database
**Supervision**:
- 1 to 2 people
**Computer and technology knowledge**:
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Electronic mail
**Technical terminology**:
- Business
**Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
**Transportation/travel information**:
- Public transportation is available
- Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
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