Administrative Assistant

1 week ago

Woodstock, Canada Alzheimer Society Southwest Partners Full time

**Organizational Overview**:
The Alzheimer Society Southwest Partners actively supports care partners and individuals affected by Alzheimer’s disease and other dementias. We advocate for and provide support services, education, and funding for research for those affected by Alzheimer’s disease and other dementias.

**Our Vision**:
A world without Alzheimer’s disease and other dementias.

**Our Mission**:
To alleviate the personal and social consequences of Alzheimer’s disease and other dementia’s and to promote research.

**Our Values**:
Collaboration, Accountability, Respect and Excellence.

**Position title: Administrative Assistant**

**Location**:Alzheimer Society Southwest Partners - Oxford Site (575 Peel Street, Woodstock, ON)

Occasional support at our Middlesex and Elgin sites may be required.

**Status**: Full-Time, permanent, 35 hours per week,

Occasional evening and weekend work required.

**About you**:
**Position Summary**:
The Administrative Assistant is the hub of the office and the first point of contact for visitors and calls. This role always knows what is happening with office-related operations and communicates with good judgment, sensitivity and tact. With strong attention to detail and an ability to multi-task, provides administrative support to managers and staff through a variety of tasks related to the organization. The Administrative Assistant is a natural with computers, phone systems and databases and possesses the skills to assist in maintaining the organization and office’s administrative processes.

**Required Qualifications**:

- Post-Secondary Education (Administrative / Secretarial), adequate work experience in field or a combination.
- 2-3 years of relevant experience in an administrative role.
- Able to work within an environment that requires a high degree of professionalism, confidentiality and discretion.
- Exceptional ability to focus, multi-task, and follow-up with accuracy and efficiency.
- Demonstrated proficiency in Microsoft 365, Power Point, Word, Outlook and Excel with strong keyboarding skills (60wpm).
- Excellent interpersonal, communication and organizational abilities (verbal and written).
- Strong time management skills.
- Experience working within and maintaining databases.
- Experience with client admission or intake work.
- Valid driver’s license and access to a vehicle.
- Valid Vulnerable Sector Police Check screening required.

**Preferred Qualifications**:

- Experience in the non-profit health care sector.
- Knowledge of Alzheimer disease and related dementias.
- Knowledge and experience around Health and Safety.

**Responsibilities**:
**Intake Support**
- Coordinate intake referrals sources including those from family physicians, CSS Central intake, service provider agencies, self-referrals, and others.
- Create an electronic client file for each new client.
- Adhere to privacy policies and gain consent from clients.
- Update and maintain incoming client tracking sheet.
- Responsible for scheduling clients into First Link Care Navigator appointments and providing client information to First Link Care Navigator team.
- As required and within assigned working hours, assist walk-in clients who require immediate attention by meeting with them and expediting their urgent referral to clinical staff.

**Administrative and Reception**:

- First point of contact for phone calls and visitors, greeting and welcoming in a professional, friendly manner.
- Uses discretion in referring visitors / calls to the appropriate staff; directs callers and visitors to the appropriate resources as necessary.
- Assists in health and safety processes as required.
- Carry out administrative duties as needed, included but not limited to filing, typing, printing, copying, binding, scanning, etc.
- Maintain supplies inventory, anticipating needed supplies, placing orders and verifying receipt of supplies.
- Type and prepare neat, accurate, error-free correspondence as requested, in accordance with deadlines.
- Coordinate office repairs and maintenance as required.
- Liaison for IT contractor, office equipment suppliers, and telecommunications provider.
- Ensures the Resource Centre is managed properly.
- Updates and maintains the office master files and related databases.
- Assists with special events and meetings as required.
- Process donations, sales or event registrations with Visa or MasterCard when requested.
- Prepare the bank deposit and appropriate bank deposit forms, assist in bank deposits as requested.
- Assist with supporting volunteers as required.
- Assist in maintaining petty cash process.
- Maintain security system, including issuing and maintenance of pass codes.
- Assist and support HR and managers with the administrative preparation for new staff.
- Maintain office site shared calendar and the in-office schedule.
- Participate in and assist with culture and team building events and activities.
- Assist in supporting designated manager and their

  • Administrative Assistant

    3 days ago

    Woodstock, Canada Vuteq Canada Inc. Full time

    **Position Title**:Administrative Assistant**: **Date Posted**:Monday, June 24**th**, 2024**: **Department**: Human Resources**: **Reports To**:Human Resources Manager**: **Number of Positions**:1**: **Full/Part **Time**:Full Time Days**: **Job Summary** The Administrative Assistant is responsible for leading all time and attendance activity, managing and...

  • Administrative Assistant

    7 days ago

    Woodstock, Ontario, Canada Alzheimer Society Southwest Partners Full time

    Organizational Overview:The Alzheimer Society Southwest Partners actively supports care partners and individuals affected by Alzheimer's disease and other dementias. We advocate for and provide support services, education, and funding for research for those affected by Alzheimer's disease and other dementias.Our Vision:A world without Alzheimer's disease and...

  • Administrative Assistant

    6 days ago

    Woodstock, Canada Innocore Full time

    Innocore, a leading manufacturer of disinfectant wipes for the away-from-home market has an immediate need for an Administrative Assistant at our facility in Woodstock, Ontario. This is NOT a remote role. Reporting to the Director of Manufacturing, the incumbent will be responsible for working directly with the customer service, accounting, production,...

  • Administrative Assistant

    2 months ago

    Woodstock, Canada Active Physiotherapy Solutions & Woodstock Physiotherapy Clinic Full time

    **Active Physiotherapy Solutions** in Woodstock, ON is currently seeking dedicated, energetic administrative assistant to join our incredible team. Our rehabilitation clinics continue to grow and expand by providing the highest quality of services in a professional and compassionate manner Active Physiotherapy Solutions was established in 2006, in the...

  • Administrative Assistant

    2 weeks ago

    Woodstock, Canada Active Physiotherapy Solutions & Woodstock Physiotherapy Clinic Full time

    **Active Physiotherapy Solutions** in Woodstock, ON is currently seeking dedicated, energetic administrative assistant to join our incredible team. Our rehabilitation clinics continue to grow and expand by providing the highest quality of services in a professional and compassionate manner Active Physiotherapy Solutions was established in 2006, in the...

  • Administrative Assistant

    2 weeks ago

    Woodstock, Canada Active Physiotherapy Solutions & Woodstock Physiotherapy Clinic Full time

    **Active Physiotherapy Solutions** in Woodstock, ON is currently seeking dedicated, energetic administrative assistant to join our incredible team. Our rehabilitation clinics continue to grow and expand by providing the highest quality of services in a professional and compassionate manner Active Physiotherapy Solutions was established in 2006, in the...

  • Administrative Assistant

    7 days ago

    Woodstock, Ontario, Canada Innocore Full time

    Innocore, a leading manufacturer of disinfectant wipes for the away-from-home market has an immediate need for an Administrative Assistant at our facility in Woodstock, Ontario. This is NOT a remote role.Reporting to the Director of Manufacturing, the incumbent will be responsible for working directly with the customer service, accounting, production,...

  • Office Administrative Assistant

    2 months ago

    Woodstock, Canada RZE - Roes-Zehr Electric Ltd. Full time

    We want you to bring your talent and potential to Roes-Zehr Electric Ltd. Roes-Zehr Electric Ltd is a dedicated and fast-growing team of professionals experienced in various types of electrical contracting (Residential, Commercial, Industrial). We are currently searching for an Administrative Assistant (Accounting) to support our everyday business...

  • Administrative Assistant

    2 months ago

    Woodstock, Canada Translas North America Full time

    **Company Overview**: Translas North America is the industry leader in source capture fume extraction solutions for welding safety in Canada, USA & Mexico. Translas North America delivers innovative clean-air solutions and high-performance welding equipment. Translas combines specialist knowledge and experience to offer high-quality, efficient, and durable...

  • Administrative Assistant

    15 hours ago

    Woodstock, Canada Translas North America Full time

    **Company Overview**: Translas North America is the industry leader in source capture fume extraction solutions for welding safety in Canada, USA & Mexico. Translas North America delivers innovative clean-air solutions and high-performance welding equipment. Translas combines specialist knowledge and experience to offer high-quality, efficient, and durable...

  • Service Administrative Assistant

    2 weeks ago

    Woodstock, Canada CYV Chevrolet Buick GMC Ltd. Full time

    _**Service Administrative Assistant Wanted Who’s a Flawless Facilitator**_ The Service Administrative Assistant we are looking for is someone who’s thorough, reasonably proactive and is restless when it comes to the pursuit of information. Do you thrive in environments where deadlines are your best friend and being relentless in pushing things forward...

  • Administrative Assistant/receptionist

    1 week ago

    Woodstock, Canada MW&CO Full time

    **Firm Description** MW&CO is a progressive, regional, professional services firm offering services in public accounting, financial planning, and estate tax management. We are a rapidly growing practice seeking an enthusiastic, committed administrative assistant to join our team for 6 months during our busy tax season. Our firm offers a variety of...

  • Human Resources Administrative Assistant

    2 weeks ago

    Woodstock, Canada SAF-HOLLAND Canada Limited Full time

    **SAF-HOLLAND Canada Limited** located in Woodstock Ontario is a worldwide leading manufacturer and supplier of premium product systems and components for the global commercial vehicle industry. The product range includes axle and suspension systems, fifth wheels, couplers, kingpins, and landing gear legs. The following career opportunity is currently...

  • Administrative Assistant/receptionist-part Time

    3 weeks ago

    Woodstock, Canada ReCar Woodstock Full time

    **Part-Time Administrative Assistant / Receptionist** Canada’s fastest growing pre-owned vehicle retailer is looking for a **Part-Time** **Administrative Assistant / Receptionist** **at our **ReCar Woodstock, NB** location. ReCar is an Atlantic Canadian company that is headquartered in Fredericton, New Brunswick and is built on the fundamental principles...

  • Administrative Assistant/receptionist-part Time

    4 days ago

    Woodstock, Canada ReCar Woodstock Full time

    **Part-Time Administrative Assistant / Receptionist** Canada’s fastest growing pre-owned vehicle retailer is looking for a **Part-Time** **Administrative Assistant / Receptionist**. ReCar is an Atlantic Canadian company that is headquartered in Fredericton, New Brunswick and is built on the fundamental principles of integrity and treating people with...

  • Administrative and Veterinarian Assistant

    6 days ago

    Woodstock, Ontario, Canada Demeter Veterinary Services Full time

    Administrative and Veterinarian AssistantFull time, in officeMonday to Friday 8am to 4pm with some flexibilityLocation:3-221 Woodall Way, Unit 3Woodstock, ON N4T 0K9WHO WE ARESwine Veterinary Partners is a group of 4 swine veterinary clinics across Canada: Demeter Services Vétérinaires (QC), Demeter Veterinary Services (ON), PremierSHP (MB) and Precision...

  • Receptionist/administrative Assistant

    2 weeks ago

    Woodstock, Canada WOODSTOCK TOYOTA Full time

    Responsibilities include but are not limited to; - Greet customers upon their arrival at the dealership. - Answer all incoming calls promptly, and direct the call to the appropriate department/individual or take messages. - Communicate with all callers in a friendly, efficient, and professional manner and attempt to minimize the amount of time they are...

  • Receptionist/administrative Assistant

    2 weeks ago

    Woodstock, Canada WOODSTOCK TOYOTA Full time

    Responsibilities include but are not limited to; - Greet customers upon their arrival at the dealership. - Answer all incoming calls promptly, and direct the call to the appropriate department/individual or take messages. - Communicate with all callers in a friendly, efficient, and professional manner and attempt to minimize the amount of time they are...

  • Administrative/executive Assistant

    2 months ago

    Woodstock, Canada SDS Distributors Ltd Full time

    **About us** SDS Distributors Ltd is a small business in Woodstock, ON. We are fast-paced, collaborative and rewarding. Our work environment includes: - Casual work attire - Relaxed atmosphere - Flexible working hours Administrative/Executive Assistant Summary - Seeking an exceptional, organized and detail-oriented individual to manage all aspects of a...

  • Real Estate Administrative Assistant

    6 days ago

    Woodstock, Canada Revel Realty Inc. Woodstock Full time

    **Responsibilities**: - Provide technical support by maintaining all online systems including updating the team website and social media platforms, managing the CRM system, lead generation and lead management systems, and shared cloud document storage. Ensure adequate security measures are taken to protect electronic information. - Provide marketing support...