Administrative Assistant

2 months ago

Woodstock, Canada HRG Canada TRS LP. Full time

Cedarview Retirement Living, an Independent Living senior community, is seeking a qualified Admininistrative Assistant. We are proud to offer the highest quality engagement, dining, and health support services, and a team that truly cares for our residents. We are always looking for compassionate, teamwork-oriented professionals to join our team. Every team member in a Brightwater community embodies the mission of our company: to inspire hope and enhance the lives of our residents through the creation of an unparalleled experience.

We are proud to offer the highest quality engagement, dining, and health support services, and a team that truly cares for our residents. We are always looking for compassionate, teamwork-oriented professionals to join our team. Every team member in a Brightwater community embodies the mission of our company: to inspire hope and enhance the lives of our residents through the creation of an unparalleled experience.

Position Summary:
Each team member at Brightwater is responsible for assisting their department in striving to meet or exceed the standards of excellence that have been set. The Administrative Assistant is specifically responsible for performing community accounting functions, staffing reception desk, performing clerical duties, touring prospective residents and performing other marketing duties..

Essential Job Duties & Responsibilities:

- Maintain resident, employee, and community information in strict confidence (with community management or other employees as necessary).
- Submit all required documents to Home Office in a timely manner.
- Perform Accounts Payable duties, including but not limited to:

- Entering invoices into company accounting system;
- Completing and submitting check requests;
- Completing credit card reconciliation;
- Completing Deposit Refund Requests;
- Perform Payroll duties, including but not limited to:

- Assist new employee with timeclock setup;
- Assist with payroll duties as assigned.
- Distributing pay checks to employees, once reviewed by Operations and Administration Director;
- Perform marketing duties, including but not limited to:

- Touring prospective residents;
- Recording and reporting deposits received from prospective residents;
- Entering professional and prospective resident information into community contact system; and
- Compile Information Packets.
- Staff reception desk continuously during assigned period.
- Arrange coverage of reception desk during break and lunch periods.
- Graciously greet all visitors and politely assists them as necessary.
- Politely assist residents as necessary or assure other appropriate employees do so.
- Order employee business cards and name tags as appropriate;
- Order resident door name plates and name tags as appropriate;
- Perform simple, routine maintenance of office equipment.

**Role Qualifications**:

- 2+ Years of Accounts Payable experience.
- 3+ Years of Customer Service experience.
- 2+ Years of Microsoft Suite, specifically Microsoft Word processing, experience.
- Demonstrate ability to communicate effectively in English, both verbally and in writing.
- Maintain CPR and first aid certification.
- Maintain any certifications as required by state or provincial regulations.

About us
Brightwater Senior Living Group is a management company that oversees senior living communities across North America. At Brightwater, our goal is to lead the way in innovation for tomorrow to enrich the lives of seniors today by providing seniors and families with hospitality and healthcare experiences that are unrivaled.

**Why we do what we do**
We know that the most important moments in our residents’ lives are the ones that make them feel at home. We continue to create services and amenities designed to help seniors' live life THEIR way, and never ask them to change who they are to fit into our communities. We design spaces that adapt to their lives, their needs, and their choices.

What we value
Everything our team members do, everything our team members say, and the way our team members act is a direct reflection of the Brightwater brand. We know how important it is to show admiration, have integrity, and work as a team to strive for both excellence and innovation. We expect our team members to take ownership of their role and show stewardship in the way they manage human, material and fiscal resources that have been entrusted to our care. We also encourage the complete well-being of our team members by valuing the time required for regeneration and rejuvenation.

Our communication philosophy
We pride ourselves on creating an environment that facilitates open and transparent communication with our team members, our residents and our families. Our team is available to listen, support and serve the needs of all team members through direct and ongoing dialogue, and we believe that this respectful, open-minded dialogue makes us stronger in what we do and how we do it. We make every effort to ensu

  • Administrative Assistant

    5 months ago

    Woodstock, Canada Alzheimer Society Southwest Partners Full time

    **Organizational Overview**: The Alzheimer Society Southwest Partners actively supports care partners and individuals affected by Alzheimer’s disease and other dementias. We advocate for and provide support services, education, and funding for research for those affected by Alzheimer’s disease and other dementias. **Our Vision**: A world without...

  • Administrative Assistant

    5 months ago

    Woodstock, Canada Innocore Full time

    Innocore, a leading manufacturer of disinfectant wipes for the away-from-home market has an immediate need for an Administrative Assistant at our facility in Woodstock, Ontario. This is NOT a remote role. Reporting to the Director of Manufacturing, the incumbent will be responsible for working directly with the customer service, accounting, production,...

  • Administrative Assistant

    4 weeks ago

    Woodstock, Canada First General Oxford Full time

    We are a restoration company looking for an enthusiastic individual to fill our administrative assistant role within our office. This individual should be proficient in Microsoft office, as well as excel and word, and fluent in English. We will train you in our two additional programs we use and will add responsibilities as you learn the position. Main...

  • Administrative Assistant

    2 weeks ago

    Woodstock, Canada James C. Douglass Tax Service Inc. Full time

    We are seeking a highly organized and detail-oriented individual to join our team at James C. Douglass Tax Service Inc. as an Administrative Assistant. The ideal candidate will have excellent communication and customer service skills, with the ability to work effectively in a fast-paced environment.Key Responsibilities:Provide administrative support to our...

  • Administrative Assistant

    2 weeks ago

    Woodstock, Canada James C. Douglass Tax Service Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at James C. Douglass Tax Service Inc.The ideal candidate will have experience in data entry, customer service, and basic bookkeeping tasks.

  • Service Administrative Assistant

    6 months ago

    Woodstock, Canada CYV Chevrolet Buick GMC Ltd. Full time

    _**Service Administrative Assistant Wanted Who’s a Flawless Facilitator**_ The Service Administrative Assistant we are looking for is someone who’s thorough, reasonably proactive and is restless when it comes to the pursuit of information. Do you thrive in environments where deadlines are your best friend and being relentless in pushing things forward...

  • Administrative Unit Assistant

    6 days ago

    Woodstock, Canada The Children's Aid Society of Oxford County Full time

    Under the direct supervision of the Supervisor of QA, CPIN and Administration, and the Service Managers for the Unit, the Administrative Unit Assistant is responsible for providing clerical and administrative support to a designated team(s) or department within the Children’s Aid Society of Oxford County. **SPECIFIC DUTIES & RESPONSIBILITIES**: Duties...

  • Administrative Assistant

    3 weeks ago

    Woodstock, Canada NB Inc Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at STILES MOTEL. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, handling phone calls, and managing office supplies.Key Responsibilities:Provide customer service: Respond to phone calls, greet...

  • Administrative Assistant/receptionist

    5 months ago

    Woodstock, Canada MW&CO Full time

    **Firm Description** MW&CO is a progressive, regional, professional services firm offering services in public accounting, financial planning, and estate tax management. We are a rapidly growing practice seeking an enthusiastic, committed administrative assistant to join our team for 6 months during our busy tax season. Our firm offers a variety of...

  • Administrative Assistant

    5 months ago

    Woodstock, Canada Translas North America Full time

    **Company Overview**: Translas North America is the industry leader in source capture fume extraction solutions for welding safety in Canada, USA & Mexico. Translas North America delivers innovative clean-air solutions and high-performance welding equipment. Translas combines specialist knowledge and experience to offer high-quality, efficient, and durable...

  • Administrative Assistant

    1 month ago

    Woodstock, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly skilled Administrative Assistant - Office Support to join our team at beBee Professionals in Woodstock. The successful candidate will be responsible for providing administrative support to our office operations, ensuring a smooth and efficient day-to-day functioning of our office.Key Responsibilities:Manage office correspondence,...

  • Human Resources Administrative Assistant

    6 months ago

    Woodstock, Canada SAF-HOLLAND Canada Limited Full time

    **SAF-HOLLAND Canada Limited** located in Woodstock Ontario is a worldwide leading manufacturer and supplier of premium product systems and components for the global commercial vehicle industry. The product range includes axle and suspension systems, fifth wheels, couplers, kingpins, and landing gear legs. The following career opportunity is currently...

  • Administrative Assistant/receptionist-part Time

    5 months ago

    Woodstock, Canada ReCar Woodstock Full time

    **Part-Time Administrative Assistant / Receptionist** Canada’s fastest growing pre-owned vehicle retailer is looking for a **Part-Time** **Administrative Assistant / Receptionist**. ReCar is an Atlantic Canadian company that is headquartered in Fredericton, New Brunswick and is built on the fundamental principles of integrity and treating people with...

  • Administrative Assistant/receptionist-part Time

    6 months ago

    Woodstock, Canada ReCar Woodstock Full time

    **Part-Time Administrative Assistant / Receptionist** Canada’s fastest growing pre-owned vehicle retailer is looking for a **Part-Time** **Administrative Assistant / Receptionist** **at our **ReCar Woodstock, NB** location. ReCar is an Atlantic Canadian company that is headquartered in Fredericton, New Brunswick and is built on the fundamental principles...

  • Administrative Assistant

    5 days ago

    Woodstock, Canada James C. Douglass Tax Service Inc. Full time

    Company OverviewAt James C. Douglass Tax Service Inc., we are committed to providing exceptional tax services to our clients. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.

  • Administrative Assistant

    3 months ago

    Woodstock, Canada CBI Health Full time

    **Administrative Associate - Woodstock, ON** CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with...

  • Administrative Assistant

    1 week ago

    Woodstock, Canada CBI Health Full time

    **Administrative Associate - Woodstock, ON** CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with...

  • Administrative Assistant

    2 months ago

    Woodstock, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Receptionist to provide exceptional customer service and administrative support to our team at beBee Professionals in Woodstock.Key Responsibilities:Manage incoming calls, greet visitors, and ensure a positive experience for our clients.Schedule appointments, maintain office calendars, and perform general...

  • Administrative Assistant

    1 week ago

    Woodstock, Canada Motor11Express Full time

    Job Summary:Motor11Express is seeking an experienced Administrative Assistant to support our team. As a key member of our administrative staff, you will be responsible for coordinating seminars, conferences, and other events. You will also direct staff, motivate them, and schedule appointments.Key Responsibilities:Coordinate logistics for events, including...

  • Administrative Assistant

    6 months ago

    Woodstock, Canada Franchise Management Inc. Full time

    **Who are we?** The Franchise Management Group of Companies (FMI) is one of the largest franchise owner/operators in North America with over 370 locations. We own numerous franchised restaurants operating under the Pizza Hut, KFC, Taco Bell and Panera Bread brands (among others). With approximately 6,500 employees, FMI is an aggressively growing...