Student and Academic Services Administrator

2 weeks ago

Edmonton, Canada University of Alberta Full time

**MED Dentistry**:

- Competition No.

**S104552481**
- Posting Date

**Jan 24, 2024**
- Closing Date

**Jan 31, 2024**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$51,821 to $70,382 per year**
- Grade

**08**
- Hours

**35.00**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - Work primarily takes place at North Campus Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the School of Dentistry**

The School of Dentistry has been at the University of Alberta since 1917 and is part of the Faculty of Medicine and Dentistry and the College of Health Sciences. The school serves an integral role in educating a part of the healthcare workforce in Alberta and beyond. The school offers undergraduate programs in Dentistry, Dental Hygiene and Dental Assisting. We offer graduate programs in Dentistry, Dental Hygiene, Oral Biology, Oral Medicine, Orthodontics and Periodontology.

There are 24 Faculty, 42 Academic Teaching Staff (ATS), and 115 Excluded Academic staff, that are supported by the Student & Academic Services unit. Our Mission: Improving the health of the people of Alberta and beyond through leadership in oral/maxillofacial health care, education, research/scholarship and providing service that is responsive to social need.

**Position**

This position provides comprehensive program administration for all clinical, preclinical and laboratory courses within the Dental Hygiene Program. The Dental Hygiene Administrator is a member of the Student & Academic Services team and collaborates with Faculty, clinical supervisors, students, and staff. The position is responsible for all aspects of the Dental Hygiene program administration. The Administrator's duties include a diverse range of tasks, requiring proficiency in administrative support, organization, and effective communication skills. The role requires the ability to work independently, prioritize tasks, manage multiple responsibilities simultaneously, adapt schedules, and adhere to deadlines. Proficient use of a variety of computer programs and ability to quickly learn new technology is important for this position. This Administrator supports all Dental Hygiene Faculty, including administrative support to the Associate Chair and Director, Dental Hygiene.

**Duties**
- Teaching and Learning Support and Administration
- Provides administrative support to Course Directors for all years of the DH program
- Schedules, updates and manages Dental Hygiene clinical staff schedule for instructors
- Supports the development of the academic schedule
- Responsible for the development and maintenance of the Dental Hygiene program schedule within the School of Dentistry calendar software
- Responsible for the request of classrooms and seminar rooms though the University’s Exam and Timetabling process Examinations & Evaluations
- Works within the examination and assessment software to prepare exam material (for example:.med suite of software)
- Confirms proctoring assignments with Faculty, Instructors and Support Staff
- Coordinates computer-based examinations; proctoring; troubleshooting where required
- Collects exam marks and prepares data for distribution and collation
- Uploads all examination grades as required for approval and publishing ? Maintains database of student grades and data collected and compiled Learning Management System
- Administers access - enrolls/deletes users ( Students, Faculty, Instructors and guest lecturers) depending on access level granted/required and troubleshoots, where required
- Assists Faculty/Instructors with uploading educational materials - PowerPoint presentations, pdf’s, etc. - assists with uploading issues, file conversions, use of the video conversion software for the learning management system
- Enters approved course outlines and course schedules
- Develops eClass 'gradebooks’ where required based on faculty requiremen

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