Office Administrator

4 days ago

Port Coquitlam, Canada SUMMIT TOOLS Full time

**Office Administrative position**

**WHO ARE WE?**

We are a proud Canadian company in operation since 1993. We are well established leader in Power Tools, Power Tools Accessories, Hand Tools and other categories. We have 5 store locations, a Distribution Center and Head Office. Our stores have a wide selection of national brands with the latest products in the market. We proudly serve a broad spectrum of clients from the Contractor, Trades and Industrial users. We take pride in serving their needs. We are creating new and more opportunities for our team through expansion.

**WHAT WE OFFER OUR EMPLOYEES?**
- Competitive compensation.
- Comprehensive Benefit Package - extended health, dental, long-term disability, and term life insurance.
- All Staff are full-time which creates a stable work environment.
- We are offering advancements through multiple channels - Contractor/Trade

Sales, Distribution, and Head Office

**Job description**:
Demonstrating a high level of work organization and work structure, the office admin assures all standards established by head office are followed in administrative tasks and documents of the whole store.

**Main responsibilities**:

- Month end reconciliation.
- Working closely with the Store manager to complete managerial reporting.
- Corresponding daily with Head Office.
- Monitor and Order store use supplies.
- Draft first staff schedule for manager. Submit staff overtime sheets.
- Help co-ordinate staff events and store events.
- Work closely with Head Cashier for any issues arising with any invoicing errors and incomplete paperwork.
- Will need to learn basic till to assist if needed.
- Handling payments by cash, cheque, credit card, e transfer or direct deposit.
- Using scanner, cash registers, POS and computers.
- Giving receipts, refunds, credits and assisting customers.
- Stay up to date in promotions.
- Sales oriented, he has the ability to develop relationship with customers.
- Easy to work with and collaborative with head office and other stores to facilitate efficient communication.
- Audit company standards to assure procedures conformity in transactions.

**Experience**
- Minimum 1 to 3 years of office administrative management.
- Experience in the tool industry or other industry related to tooling will be consider as an asset.
- Must have the ability to work in an organized manner, have a work ethic where judgment, logical reasoning and initiative are advocated and used daily.
- Must have a vast customer service experience.
- Must be able to adapt to changes, delays and unforeseen events in a positive and professional manner.
- Must be able to stand and/or walk for long periods of time and lift up to 25 pounds.

**Skills**
- Excellent business knowledge.
- High rigor towards money management.
- Excellent attention to detail.
- Excellent ability to develop, integrate and maintain work procedures
- Ability and thirst for continuous learning.
- Excellent ability to communicate verbally and in writing.
- Excellent interpersonal skills and ability to develop business relationships.
- Excellent organizational skills and ability to multi-task.
- Ability to achieve one or more objectives in a context of short deadlines.
- Training in administration will be considered as an asset.
- Must have a valid driver's license.

This is a full-time, permanent position, 40 hours/week, Monday to Friday

**Job Types**: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Do you have the class 5 license with access to a personal vehicle?

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

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