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Administrative Office Specialist

4 weeks ago

Port Coquitlam, Canada Endurance Taekwondo Full time

Job Description:
Are you a highly organized and detail-oriented professional who enjoys managing various aspects of business operations? If so, we have an exciting opportunity for you to join our team as an Administrative Operations Specialist at Endurance Taekwondo. In this role, you'll play a pivotal part in ensuring the smooth functioning of our day-to-day operations and supporting various departments.

**Responsibilities**:
Bookkeeping and Finance Support: Assist with financial tasks such as basic bookkeeping tasks, recording expenses, processing invoices, and reconciling accounts.

Operational Support: Collaborate with our different teams to streamline operational processes, identify inefficiencies, and implement improvements to enhance overall productivity.

Data Entry and Reporting: Accurately input data into relevant systems and prepare reports for management to provide valuable insights for decision-making.

Schedule Management: Assist in scheduling meetings, appointments, and travel arrangements for executives and team members.

Documentation and Record Keeping: Maintain organized records and documentation to facilitate easy retrieval and reference.

Team Coordination: Foster effective communication and collaboration between various departments to ensure seamless operations.

Qualifications:
Proven Experience: 2+ years of experience in an administrative role, preferably with exposure to bookkeeping and operational tasks.

Organizational Skills: Strong organizational abilities with the ability to multitask, prioritize tasks, and meet deadlines efficiently.

Attention to Detail: Keen eye for detail to maintain accurate records and produce error-free reports.

Tech Savvy: Proficiency in using office software (e.g., MS Office Suite) and basic bookkeeping tools.

Communication: Excellent verbal and written communication skills for effective interaction with team members and stakeholders.

Problem-Solving: Strong problem-solving skills to identify challenges and suggest practical solutions.

Adaptability: Ability to adapt quickly to changing priorities and thrive in a fast-paced environment.

Discretion and Confidentiality: Demonstrated professionalism in handling sensitive information and maintaining confidentiality.

Preferred Additional Skills:
Experience with bookkeeping software (e.g., QuickBooks, Xero).

Familiarity with project management tools (e.g., Trello, Asana).

Application Instructions:
If you're excited about this opportunity and believe you have the skills and experience, we're looking for, we'd love to hear from you Please submit your updated resume and a cover letter explaining your interest in the Administrative Operations Specialist position at Endurance Taekwondo

**Salary**: From $50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site gym

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Port Moody, BC V3H 1Y8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

Shift availability:

- Day Shift (preferred)
- Night Shift (preferred)

Work Location: In person