Head Office Administrator

2 days ago

Toronto, Canada Flexiti Financial Full time

Flexiti is one of Canada’s fastest growing fintech lenders. We aim to make our customers’ lives more affordable and help our retail partners grow their sales by offering flexible financing options. Through our award-winning omni-channel platform, customers can be approved instantly to shop with their FlexitiCard®, which they can use online or in-store to make multiple purchases, within their credit limit, without needing to reapply.

At Flexiti, we work hard, we love what we do, and we have some fun along the way If you are looking for an energizing and innovative work environment with great people and big ideas, we’d love to have you join us

**Head Office Administrator**:
Flexiti is looking for a Head Office Administrator to join its Operations team. We are looking for a proactive, detail-oriented, and organized individual with strong multitasking capabilities. The Head Office Administrator will report to the Director of Operations, will be the face of the organization acting as the first point of contact for the business and providing reception and office administration support for all staff at the Head Office location. You will be expected to oversee all office responsibilities to ensure everything is in-check and running efficiently.

This is an on-site opportunity at our head office location: 250 University Ave, Toronto, ON M5H 3E5

**What you will be doing**:

- Day-to-day office management including collecting/distributing mail from mailroom and deliveries, food ordering, liaising with building management, granting of access pass management for new hires, manage our hoteling system etc.
- Preparation and cleanup of kitchenettes, common spaces, and training rooms.
- Maintains office efficiency by planning and implementing office layouts, and equipment procurement when needed. Coordinate with IT department.
- Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
- Maintain a fun and inclusive office atmosphere through planning and execution of company events, activities, and wellness initiatives.
- Assist in the development and documentation of health and safety standards
- Participate in the organization of onboarding and offboarding employees.
- Participate in strategic projects to improve operational efficiency.
- Support ad-hoc requests from other groups and teams when needed.

**Why you would love to work here**:

- You’ll be a part of an award-winning, fast-growing company
- Our innovative culture promotes on-going learning opportunities with training and mentorship
- Competitive compensation package commensurate to experience plus benefits
- Comprehensive drug/medical/dental insurance, we pay your premiums
- A new and vibrant office environment and remote working capability
- Extra-long weekends in the summer, paid volunteer day

**What you should have**:

- Excellent problem-solving capabilities
- Strong verbal and written communication
- Proactive self-starter who anticipates needs of a growing company
- Proficient in Microsoft Office, Excel, and PowerPoint
- Excellent time management skills and ability to multitask and prioritize work
- Strong attention to detail
- Strong organizational and planning skills
- A positive, energetic influence

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