Executive Assistant to Real Estate Agent

2 months ago

Dartmouth, Canada REMAX NOVA Full time

**Job description**

**Real Estate Executive Assistant**

We are delighted to extend an offer for the position of Executive Assistant to Nassim Klayme, a top real estate professional and co-owner of RE/MAX NOVA.

**Job Title**:Executive Assistant to Nassim Klayme

**Location**:32 Akerley Blvd

**Job Type**: Full-Time, Monday-Friday 9:00-5:00 with occasional after hours.

**Pay**: $50,000 - $55,000 per year (based on experience)

**Key Responsibilities but limited to**:

- **Calendar Management**: You will efficiently manage Nassim Klayme's calendar, ensuring that appointments, meetings, and events are well-coordinated, allowing for optimal time management.
- **Administrative Support**: As an integral part of the team, you will process real estate sales and listings using Paragon and Transaction Desk. Your meticulous attention to detail will be essential in preparing and organizing documents, contracts, and paperwork related to real estate transactions. Liaising with clients, lawyers, industry affiliates etc.
- **Meeting Coordination**:Your role will include scheduling and coordinating various meetings, both internal and external, on behalf of Nassim. You will also attend some meetings as requested, taking detailed minutes and ensuring timely follow-up on action items.
- **Marketing Content**: Working closely with Nassim, you will be responsible for creating engaging marketing content. This will include crafting social media posts, newsletters, and promotional materials. Your creativity will help maintain a compelling online presence across various platforms.
- **Communication and Liaison**: You will serve as a vital link between Nassim, other owners, agents, clients, and staff within RE/MAX NOVA. Effective communication and information flow are crucial components of this role.
- **Real Estate Industry Functions**: Staying informed about industry trends and regulations will be essential. You will assist in coordinating real estate transactions and provide valuable support to agents within our office.Client Event Organization: Plan and organize client events, such as open houses, appreciation gatherings, and networking events. Ensure these events run smoothly, creating opportunities for client engagement and relationship building.
- **Oversight and other committees**: In your role, you will support Nassim as he serves on various committees. Your responsibilities will also include overseeing and managing specific functions related to these initiatives and events, as well as other events that Nassim undertakes.

**Additional Responsibilities**:

- **Travel Arrangements**:You will be responsible for making travel arrangements, including booking flights, accommodations, and ground transportation, when necessary.
- **Expense Management**:Efficiently manage and reconcile expense reports, ensuring adherence to budgetary guidelines.
- **Office Organization**:Maintain a well-organized office environment, including ordering supplies and ensuring a professional and welcoming atmosphere.
- **Project Assistance**: Provide assistance on special projects and initiatives as directed by Nassim.

Qualifications/Skills:

- Bachelor's degree preferred.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Knowledge of real estate processes and platforms (e.g., Paragon, Transaction Desk) is a significant advantage.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Takes initiative
- Ability to manage social media pages
- Proficiency in creating marketing content and using social media platforms.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and the ability to work collaboratively.
- Proficiency in Microsoft Office Suite and other relevant software.

This Executive Assistant position offers a unique opportunity to work closely with Nassim Klayme, contribute to the success of RE/MAX NOVA, and play a pivotal role in our real estate endeavors. We believe your skills and dedication will be invaluable in achieving our goals.

**Working conditions**:This position will be conducted in-office on a daily basis at our Dartmouth location

**Attendance/Accessibility Requirements**:Expectation of 35-40 hour work-week with standard vacation time (depending on experience & qualifications). Appearance shall be in professional, office-like attire as outlined in the Policies & Procedures document. Job Types: Full-time, Permanent

**Benefits**:

- Extended health care
- Dental Care
- Onsite Parking
- Use of office Gym

Flexible Language Requirement:

- French not required

**Schedule**:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Supplemental pay types**:

- Bonus pay

**Experience**:

- Administrative experience: 1 year (required)

Pay: $50,000.00-$655,000.00 per year

Additional pay:

- Bonus pay

Pay: From $50,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
-

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