Executive Assistant
5 months ago
The **Construction Association of Nova Scotia (CANS)** is hiring an Executive Assistant. This position plays a crucial role in confidentially providing administrative support to the CEO and Board of Directors at CANS.
**Summary of Primary Responsibilities**:
Under the direction of and reporting to the Chief Executive Officer (CEO), the Executive Assistant plays a crucial role in confidentially providing administrative support to the CEO and Board of Directors at CANS. This multifaceted position involves managing the CEO's schedule, coordinating meetings, as well as prioritizing and handling communication on their behalf. Additionally, they act as the liaison between the CEO, the senior leadership team and employees ensuring smooth communication, collaboration and adherence to organizational policies and procedures. The role also involves supporting corporate governance matters, liaising with Board members, preparing, and maintaining records of Board/Committee meetings, and ensuring compliance with legal and regulatory requirements. At the CEO’s request, the Executive Assistant also takes on the responsibility of supporting and coordinating special initiatives, leveraging their organizational knowledge and connections to ensure successful execution and alignment with the company's strategic objectives. The Executive Assistant supports and promotes the mission, vision and values of the Association.
**Qualifications & Requirements**:
- Exceptional administrative abilities and organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal, customer service and stakeholder relations skills and the ability to build relationships with stakeholders, including senior leadership, Board members, employees, members, and external partners.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Expert-level written and verbal communication skills, including expert minute-taking and demonstrated knowledge of meeting protocol.
- Exercises sound judgment; resolves and escalates potential issues.
- Demonstrates a high degree of tact and diplomacy.
- Demonstrated ability to achieve high performance goals managing competing priorities, while still meeting deadlines and producing high-quality work.
- Collaborative team player with demonstrated proactive approaches to problem-solving with strong decision-making capability, with the ability to also be extremely effective independently.
- Works as a constructive team member on special projects or initiatives with diverse individuals.
- Provides solutions to routine and complex questions using creative and timely problem-solving skills.
- Works within CANS policies, procedures, and strategic plan. Has latitude in making decisions on routine tasks.
- Takes initiative to keep abreast of various policies and procedures, industry trends and legislation as they relate to the position.
- Maintains a positive attitude focused on total organizational success.
- Articulates and fosters shared values, beliefs and norms of behaviour that achieve a healthy and progressive workplace and supports the achievement of organizational strategies.
- Works collaboratively with others in a diverse and complex industry.
- Demonstrates initiative in professional development, actively seeking new knowledge/expertise which may contribute to the goals of CANS.
**Education & Training**:
- Relevant post-secondary education (diploma in legal administration, paralegal, business administration, business, management, etc.) with advanced training in executive administration.
- 5+ years of proven experience as an Executive Assistant or in a similar role supporting executive leaders, members of the Board of Directors, and leadership volunteers, preferably in a construction-related environment.
- Strong skills and experience in corporate governance practices and board administration.
- Expert use of MS Office Applications (Word, Excel, PowerPoint, Outlook, Teams), Adobe and other collaborative tools.
- General office management, property management support (i.e. alarm, security, building maintenance issue identification, resolution, and escalation, etc.) and supervisory experience would be an asset.
- Understanding of the industrial, commercial, and institutional construction sector is considered an asset.
**Why Work for the Construction Association of Nova Scotia?**
As a valued team member at CANS, you get to be part of a very dynamic, exciting and leading industry organization.
In addition to championing the needs of industry, we help shape our communities, our economy, workforce and constantly raise the bar. As an employer committing to developing our teams and the individuals that make our teams strong, we offer:
- Competitive compensation
- Personal days
- Paid volunteer hours
-
Executive Assistant
4 weeks ago
Dartmouth, Canada Randstad Canada Full timeExecutive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team in Halifax. As an Executive Assistant, you will be responsible for managing the executive's calendar, scheduling meetings, and coordinating appointments. You will also prepare and edit correspondence, presentations, and reports, while maintaining...
-
Executive Assistant
3 months ago
Dartmouth, Canada Randstad Canada Full timeWe are looking for a detail-oriented Executive Assistant to join our well-known client's team located in Halifax.if you have the required qualifications...If you have the related experience...and, if you are looking for a career growth opportunity Apply Now!Position: Executive AssistantLocation: Halifax Schedule: Full-time hours Salary: Competitive...
-
Executive Chef Assistant
4 weeks ago
Dartmouth, Canada THE DILL PICKLE SANDWICH BAR & CAFE Full timeWe are seeking a highly skilled Executive Chef Assistant to join our team at THE DILL PICKLE SANDWICH BAR & CAFE. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and presentation of our menu items.Key Responsibilities:Assist the Executive Chef in the preparation and presentation of menu itemsDevelop...
-
Executive Chef Assistant
3 weeks ago
Dartmouth, Nova Scotia, Canada THE DILL PICKLE SANDWICH BAR & CAFE Full timeThe Dill Pickle Sandwich Bar & Cafe is seeking a highly skilled and motivated Executive Chef Assistant to join our dynamic kitchen team. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and presentation of our menu items. This is an excellent opportunity for a culinary professional to gain valuable...
-
Executive Assistant
3 weeks ago
Dartmouth, Canada Medavie Health Services Full timeType de poste: Permanent Date de clôture: 2024-11-17 Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency...
-
Executive Chef Assistant
4 weeks ago
Dartmouth, Canada THE DILL PICKLE SANDWICH BAR & CAFE Full timeJob SummaryWe are seeking a highly skilled and motivated Executive Chef Assistant to join our team at THE DILL PICKLE SANDWICH BAR & CAFE. As a key member of our culinary team, you will be responsible for supporting our Executive Chef in the preparation and presentation of our menu items.ResponsibilitiesAssist the Executive Chef in the preparation and...
-
Executive Culinary Assistant
4 weeks ago
Dartmouth, Nova Scotia, Canada THE DILL PICKLE SANDWICH BAR & CAFE Full timeJob Title: Executive Culinary AssistantWe are seeking an experienced Executive Culinary Assistant to join our team at THE DILL PICKLE SANDWICH BAR & CAFE. As a key member of our kitchen staff, you will be responsible for supporting our head chef in the preparation and presentation of our menu items.Responsibilities:Assist the head chef in menu planning and...
-
Executive Chef Assistant
3 weeks ago
Dartmouth, Nova Scotia, Canada THE DILL PICKLE SANDWICH BAR & CAFE Full timeWe are seeking a highly skilled Executive Chef Assistant to join our team at THE DILL PICKLE SANDWICH BAR & CAFE. As a key member of our culinary team, you will be responsible for assisting our executive chef in the preparation and presentation of our menu items.Education and ExperienceWe are looking for an individual with a College, CEGEP or other...
-
Executive Assistant
4 weeks ago
Dartmouth, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Dartmouth. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to the office team, including answering...
-
Executive Chef Assistant
5 days ago
Dartmouth, Nova Scotia, Canada NS Ltd. oa Dartmouth Downtown Pizza and Donair Full timeJob Title: Executive Chef AssistantAbout the Job:This is a dynamic and fast-paced role as an Executive Chef Assistant in a busy restaurant environment. As part of our team at NS Ltd. o/a Dartmouth Downtown Pizza and Donair, you will be responsible for assisting the head chef with all kitchen operations.Responsibilities:* Assist the head chef in managing...
-
Executive Culinary Assistant
5 days ago
Dartmouth, Nova Scotia, Canada THE DILL PICKLE SANDWICH BAR & CAFE Full timeThe Dill Pickle Sandwich Bar & Cafe is a vibrant and dynamic food establishment seeking an exceptional Executive Culinary Assistant to join our team. As a key member of our kitchen staff, you will be responsible for supporting our chefs in the preparation and presentation of our delicious dishes.Key Responsibilities:Assist senior chefs in menu planning and...
-
Executive Chef Assistant
5 days ago
Dartmouth, Nova Scotia, Canada Palladium Family Restaurant Full timePalladium Family Restaurant is seeking a highly motivated and organized Executive Chef Assistant to join our team. As an Executive Chef Assistant, you will be responsible for preparing and cooking complete meals or individual dishes and foods for our customers.Key ResponsibilitiesFood Preparation: Prepare and cook complete meals or individual dishes and...
-
Executive Assistant
5 months ago
Dartmouth, Canada Yoshimi Investments Inc Full time**_Executive Assistant Position_** Halifax, NS | FULL-TIME The Role This role will assist and work closely with Alex Billingsley in a wide ranging administrative capacity. We’re starting a mental-health & wellness focused Edibles Company and this positition will be helping to build it over the coming years. This company is in the very early stages of...
-
Executive Assistant to Real Estate Agent
3 weeks ago
Dartmouth, Canada REMAX NOVA Full time**Job description** **Real Estate Executive Assistant** We are delighted to extend an offer for the position of Executive Assistant to Nassim Klayme, a top real estate professional and co-owner of RE/MAX NOVA. **Job Title**:Executive Assistant to Nassim Klayme **Location**:32 Akerley Blvd **Job Type**: Full-Time, Monday-Friday 9:00-5:00 with occasional...
-
Executive Assistant – VP/DSVP
4 weeks ago
Dartmouth, Canada Intact Financial Corporation Full timeAt Intact Financial Corporation, we're looking for an Executive Assistant to support our growing team. As an Executive Assistant, you'll provide administrative support to the Vice President, Atlantic Claims, and the entire team. Your responsibilities will include managing and organizing calendars, making travel arrangements, scheduling and attending...
-
Executive Chef Assistant
5 days ago
Dartmouth, Nova Scotia, Canada NS Ltd. oa Dartmouth Downtown Pizza and Donair Full timeWe are seeking a detail-oriented Executive Chef Assistant to join our team at NS Ltd. o/a Dartmouth Downtown Pizza and Donair in Dartmouth, Nova Scotia. This role involves working closely with the head chef to prepare and cook meals for customers.Job DescriptionThe ideal candidate will have 1 to less than 7 months of experience in a fast-paced environment,...
-
Executive Assistant – VP/DSVP
3 weeks ago
Dartmouth, Nova Scotia, Canada Intact Financial Corporation Full timeAt Intact Financial Corporation, we're looking for a highly skilled and organized Executive Assistant to provide exceptional support to our Vice President, Atlantic Claims. As a key member of our team, you'll be responsible for managing and organizing the Vice President's calendar, making travel arrangements, scheduling and attending meetings, and completing...
-
Executive Assistant
4 weeks ago
Dartmouth, Canada Intact Financial Corporation Full timeAt Intact Financial Corporation, we're looking for an exceptional Executive Assistant to provide high-level support to our Vice President, Atlantic Claims. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.Key Responsibilities:Manage and organize the Vice President's calendar, making travel arrangements and...
-
Executive Administrative Assistant
1 day ago
Dartmouth, Nova Scotia, Canada Platinum Residential Cleaning Services Ltd. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team at Platinum Residential Cleaning Services Ltd.Key ResponsibilitiesEvaluate daily operations to ensure efficiency and productivity.Manage and distribute incoming mail, packages, and other materials in a timely manner.Plan and coordinate...
-
Executive Assistant
5 months ago
Dartmouth, Canada Intact Full timeOur employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are - here, diversity is a strength. You...