Office Administrator
5 months ago
We are looking for a person with strong interpersonal skills who is passionate about supporting others to become the operations hub of our organization. Jeff Packer MSW & Associates Inc. is a growing practice of 6 therapists working together to assist people with building healthy, exciting relationships. Our psychotherapy/counselling services help people find solutions to the personal challenges they face and strategies to reduce or eliminate obstacles blocking their paths to positive change.
**Administrative Assistant Job Responsibilities**:
**Soft Skills**:
- Customer service with discretion and confidentiality
- Prioritization and problem-solving
- Organization and planning
- Attention to detail
- Emotional Intelligence
- Responsibility
- Teamwork and delegation
- Management
- Flexibility and efficiency
**Hard Skills**:
- Microsoft 365 Suite: Word, Excel, Outlook, SharePoint, Powerpoint, WagePoint
- Billing and record-keeping
- Database management - organization of client files and resources
- Calendar management
- Quickbooks (essential)
- Jane Office Management software
- Wordpress
- Proficiency with photocopiers, scanners, and phone systems
- Inventory and supply management
- Editing and Proofreading
- Business Knowledge
**Work Hours & Office Set-up**:
Administrative Assistant enjoys a modern, well-appointed workspace furnished with an ergonomically sound office chair and IT supported iMac computer. Access to a staffroom/kitchenette and private staff washroom is also provided. Hours required initially will be a minimum of 4hours/day 5 days/week in person. As our therapists continue to increase their hours we may also require additional admin support time.
**Education and Experience Requirements**
- Post-secondary certificate or diploma in Office Management from a recognized institution
- A minimum of 3 years of administrative assistant experience
- Knowledge of appropriate software including: Microsoft 365 Suite: Outlook, SharePoint, Word, Excel, and OneDrive, QuickBooks, Jane Practice Management Software and WordPress
**Job Types**: Part-time, Freelance
**Salary**: $20.00-$24.00 per hour
Expected hours: 20 per week
**Benefits**:
- On-site parking
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
- No weekends
**Education**:
- DCS / DEC (preferred)
**Experience**:
- administrative assistant: 3 years (preferred)
Work Location: In person
Application deadline: 2022-01-05
Expected start date: 2022-12-05
-
Office Administrator
2 months ago
Oshawa, Canada DeStefano Funeral Home Full time*Job Summary* The Office Administrator will oversee the daily operations of our office, ensuring efficiency and professionalism in all aspects of administrative support. *Duties* - Manage office activities and operations to secure efficiency and compliance with company policies - Front desk reception duties including greeting visitors and answering...
-
Office Administrator
1 month ago
Oshawa, Ontario, Canada beBee Professionals Full time $45,000 - $65,000We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Oshawa, Canada. In this role, you will be responsible for ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and...
-
office administrator
6 months ago
Oshawa, Canada 2869468 ONTARIO INC Full timeEducation: Bachelor's degreeExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of...
-
office administrator
1 month ago
Oshawa, Canada Rana Development Ltd. Full timeEducation: Secondary (high) school graduation certificateExperience: Experience an assetWork settingConstruction companyTasksImplement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...
-
office administrator
6 months ago
Oshawa, Canada 2869468 ONTARIO INC Full timeEducation: Expérience: EducationBachelor's degreeTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...
-
office administrator
1 month ago
Oshawa, Canada Rana Development Ltd. Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateWork settingConstruction companyTasksImplement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies...
-
Office Administrator
5 months ago
Oshawa, Canada Pelican Events and Catering Full timeResponsibilities: - Manage phone systems and ensure professional phone etiquette is maintained - Provide team management and support to ensure smooth office operations - Assist with calendar management, including scheduling appointments and meetings - Handle front desk duties, including greeting visitors and directing them to the appropriate person or...
-
office administrator
3 months ago
Oshawa, Canada MFR Technologies Full timeEducation: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government access...
-
office administrator
3 months ago
Oshawa, Canada MFR Technologies Full timeEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 years or equivalent experienceTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under...
-
Office Administrator Professional
1 week ago
Oshawa, Ontario, Canada Rana Development Ltd. Full timeJob Title: Office AdministratorWe are seeking an experienced Office Administrator to join our team at Rana Development Ltd.About the RoleThis is a full-time permanent position with a competitive salary and benefits package.Job DescriptionThe successful candidate will be responsible for:Implementing new administrative procedures to improve office...
-
Office Manager/administrator
2 months ago
Oshawa, Canada Hammer Appraisal Inc. Full time**Office Manager/Administrator** **Oshawa, ON** We are seeking an Office Manager/Administrator to join our team. You will perform critical assistance and administrative functions, as well as contribute to the final report documents, in order to drive company success. **Responsibilities**: - Coordinate and manage the project/assignment process - Reply to...
-
Office Administration Manager
5 months ago
Oshawa, Canada General Contractors Full time**JOB SUMMARY** **Job Title: Office Administration Manager** **Reports to**:Owner **Job Type**:Full-Time **Location: Oshawa-**8:30am - 5:00pm - standard office hours **COMPANY OVERVIEW** Durham Region’s largest general contractors are honored and proud to include among our many clients, the likes of General Motors, Ford, Chrysler, Dupont, Durham...
-
Dental Office Administrator
6 months ago
Oshawa, Canada OSHAWA DENTAL PRACTICE Full timeWe are a vibrant and patient-centered dental practice dedicated to providing exceptional care and creating positive experiences for our patients. Our team is committed to delivering high-quality dental services in a warm and welcoming environment. We are seeking a dedicated and experienced Dental Office Administrator who is comfortable in a face paced...
-
office administrator
6 months ago
Oshawa, Canada Xtreme Security Inc. Full timeEducation: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain inventory and...
-
Office Administrator
3 weeks ago
Oshawa, Canada GWM Cleaning Services Full time**Overview** **Duties** - Serve as the first point of contact at the front desk, greeting visitors and managing inquiries. - Oversee daily office operations, ensuring a well-organized and efficient work environment. - Manage vendor relationships, including negotiating contracts and ensuring timely service delivery. - Assist in budgeting processes by...
-
Medical Office Administrator
2 weeks ago
Oshawa, Ontario, Canada Lakeridge Health Full timeJob Summary:We are seeking a highly skilled Medical Office Administrator to join our team at Lakeridge Health. As a key member of our administrative staff, you will play a critical role in maintaining the smooth operation of our medical office.About Us:Lakeridge Health is a leading healthcare provider in the region, committed to delivering high-quality...
-
Office Administrative Assistant
6 months ago
Oshawa, Canada Eagen Insurance Full timeWe are expanding and looking to add a Office Administrative Assistant to our team. **Responsibilities**: - Provide excellent customer service to patients and visitors - Schedule appointments and maintain the office calendar - Greet patients and check them in upon arrival - Assist with data entry and maintaining patient records - Handle billing and...
-
administrative officer
6 months ago
Oshawa, Canada 11746545 CANADA INC Full timeEducation: Secondary (high) school graduation certificateExperience: Experience an asset or equivalent experienceWork settingTransportation companyTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCo-ordinate and plan for office...
-
administrative officer
6 months ago
Oshawa, Canada 11746545 CANADA INC Full timeEducation: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceWork settingTransportation companyTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCo-ordinate and plan for office services such as...
-
Dental Office Administrator
3 days ago
Oshawa, Canada Dr. Sandra Zakarow and Associates Full time**Job Overview** **Responsiblities** - Manage front-desk operations and provide excellent customer support to our patients. - Utilize Abeldent software and Recall Max messaging for scheduling appointments and maintaining patient records - Assist with administrative tasks such as billing, insurance claims and correspondence - Coordinate with dental providers...