Medical Office Administrator

5 months ago

Oshawa, Canada Jack Nathan Functional Health Full time

The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer service, the schedules of team members are maximized, the operational standards are maintained.

**FUNCTIONAL/TECHNICAL RESPONSIBILITIES**

1. Oversees the smooth progression of the daily patient schedule.

2. Acts as a resource person to staff delivering patient care.

3. Assist with OHIP billings.

4. Maintains all equipment in working order.

5. Provides Medical Practitioners and staff with appropriate paperwork for all new patients; ensures proper processing of physician sign-offs; maintains patient records (non-medical; books final assessments and handles renewal/discharges as clients near program end.

6. Provides Clinic Manager with consistent updates on renewals, patient conflicts/complaints, re-assessments, and patient goal setting and attendance.

7. Researches and resolves client concerns promptly; Puts the client first and models service and care standards always.

8. Contacts existing clients prior to appointments and reminds them of sessions/preparation, etc.

9. Models the values, brand, and lifestyle and maintains a professional image at all times; Sets high standards for self-based upon competency model; Builds an effective network within the company, across all clinics, and in the market.

10. Ensures completion of all paperwork, client forms, client correspondence, etc. in an accurate and timely fashion.

11. Perform clinic opening and closing procedures in accordance with company policies.

12. Promote clinic services and products.

13. Performs additional duties as assigned.

**COMPETENCIES**:
**CLIENT SERVICE**
Is always service focused when interacting with clients and patients. Handles client questions and complaints, communicates with clients, handles service problems politely and efficiently, always available for clients, follows procedure to solve client problems, understands company products and services, maintains pleasant and professional image.

**COMPUTER SKILLS**
Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, uses computers to improve productivity.

Knowledge of medical software, EMR’s, Google Suite and MS Office.

**PERSONAL ORGANIZATION**
Keeps information organized, accessible and confidential, maintains clean/functional work space, works systematically/efficiently, manages time well.

**QUALITY**
Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Able to take initiative and work independently when needed with a strong attention to detail.

**TEAMWORK**
Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere. Handles communication with all team members in a respectful and appropriate fashion.

**QUALIFICATIONS**:

- Medical Office Administrator certificate or related experience
- **EMR experience an asset**:

- **Evenings + Weekends are required**:

- Minimum of 1 year of administrative experience in a medical or rehab service environment
- Excellent technical / computer skills - **Outlook, Google, Excel, etc**:

- Excellent written and verbal communication skills.

**MANDATORY REQUIREMENT**:
**Effective November 15, 2021, all Jack Nathan Function Health employees are required to be fully vaccinated against COVID-19. Full vaccination occurs 14 days following the second dose of a Health Canada approved vaccine**

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

  • Medical Office Assistant

    2 weeks ago

    Oshawa, Canada Glazier Medical Centre Full time

    General Summary of Duties: - Greets, instructs, directs, and schedules patients and visitors. Serves as a liaison between patient and medical support staff. - Work in all areas of the medical centre including Urgent Care, Central Booking Department and Medical Reception for Family Physicians and Specialists. Typical Physical Demands: - Work may require...

  • Medical Office Administrator

    2 weeks ago

    Oshawa, Ontario, Canada Lakeridge Health Full time

    Job Summary:We are seeking a highly skilled Medical Office Administrator to join our team at Lakeridge Health. As a key member of our administrative staff, you will play a critical role in maintaining the smooth operation of our medical office.About Us:Lakeridge Health is a leading healthcare provider in the region, committed to delivering high-quality...

  • Medical Office Administrator

    5 months ago

    Oshawa, Canada Oshawa Physiotherapy and Rehabilitation Centre Full time

    **“OPARC” is a high-volume clinic with 60-100+ patients a day that offers several different medical services including Medical Assessments.** **Recommended Training and Experience** - Post-Secondary in healthcare administration/relevant clinical or administrative healthcare experience. - Ability to multi-task in a fast paced environment required -...

  • Medical Office Coordinator

    7 days ago

    Oshawa, Ontario, Canada Auxilium Health Full time

    About the RoleWe are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at Auxilium Health. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our healthcare facility.Job SummaryThis is a full-time permanent position working 37.5 hours per week. The...

  • Medical Office Coordinator

    2 weeks ago

    Oshawa, Ontario, Canada Auxilium Health Inc. Full time

    Job SummaryAuxilium Health Inc. is seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team. In this role, you will provide administrative support to our medical teams, ensuring the efficient operation of our healthcare services.Key ResponsibilitiesPatient Interaction: Engage with patients to obtain case histories,...

  • Medical Office Coordinator

    1 week ago

    Oshawa, Ontario, Canada Auxilium Health Full time

    Auxilium Health is currently seeking a highly skilled Medical Administrative Assistant to join our team.Job SummaryThe successful candidate will be responsible for providing administrative support to our healthcare professionals, ensuring the smooth operation of our office and delivering exceptional patient care.This is a permanent full-time position working...

  • Unit Clerk

    2 weeks ago

    Oshawa, Ontario, Canada Lakeridge Health Full time

    The Unit Clerk is responsible for performing a wide variety of clerical duties, including maintaining patient charts, transcribing doctor's orders, and facilitating the admission/discharge/transfer process.As the primary point of contact for patients and staff, this role requires excellent communication and interpersonal skills, as well as the ability to...

  • Medical Office Coordinator

    4 weeks ago

    Oshawa, Ontario, Canada Auxilium Health Inc. Full time

    We are seeking a skilled Medical Administrative Assistant to join our team at Auxilium Health Inc. The ideal candidate will have a secondary (high) school graduation certificate and at least 1 year of experience in a medical administrative role.Key ResponsibilitiesConduct patient interviews to gather case histories and maintain accurate records.Schedule and...

  • Medical Office Coordinator

    5 days ago

    Oshawa, Ontario, Canada Auxilium Health Full time

    About Auxilium HealthAuxilium Health is a dynamic healthcare organization dedicated to delivering exceptional patient care and support.Job SummaryWe are seeking a highly skilled Medical Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our medical staff, ensuring the smooth...

  • Medical Office Coordinator

    4 weeks ago

    Oshawa, Ontario, Canada Auxilium Health Inc. Full time

    Job Summary: We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at Auxilium Health Inc. The successful candidate will be responsible for providing administrative support to our healthcare team, including scheduling appointments, maintaining accurate records, and performing data entry tasks.Key...

  • Medical Office Assistant

    5 months ago

    Oshawa, Canada The CReATe Fertility Centre Full time

    **Job Overview**: **Duties and Responsibilities** **Reception** - Answer general phone inquiries using a professional and courteous manner - Direct phone inquiries to the appropriate staff members - Reply to general information requests with the accurate information - Greet patients/suppliers/visitors to the organization in a professional and friendly...

  • Medical Administration Clerk

    5 months ago

    Oshawa, Canada Durham College Full time

    About Durham College: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the...

  • Medical Office Coordinator

    4 weeks ago

    Oshawa, Ontario, Canada Auxilium Health Inc. Full time

    We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Auxilium Health Inc. The ideal candidate will have a secondary (high) school graduation certificate and at least 1 year of experience in a medical administrative role.Key ResponsibilitiesConduct thorough interviews with patients to obtain accurate case...

  • Medical Office Coordinator

    5 days ago

    Oshawa, Ontario, Canada Auxilium Health Full time

    We are seeking an organized and detail-oriented Medical Administrative Assistant to join our team at Auxilium Health. In this permanent role, you will provide administrative support to our healthcare professionals, ensuring seamless day-to-day operations.About the RoleYou will work closely with our medical staff to prepare patients for appointments, conduct...

  • Medical Receptionist

    3 weeks ago

    Oshawa, Canada Harmony Medical clinic Full time

    Work shfit starts at 2 PM till closing Greet and meet with patients check health card validation pull out their charts Screening ,direct patients to their rooms, and make them ready Answering the phone, able to type fast and work with different software ( basic computer knowledge) , checking and labeling the samples and requisitions when required Fax,...

  • Medical Office Coordinator

    4 weeks ago

    Oshawa, Ontario, Canada Auxilium Health Inc. Full time

    We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Auxilium Health Inc. The successful candidate will be responsible for managing patient records, scheduling appointments, and maintaining accurate and up-to-date files.Key Responsibilities:Interview patients to obtain case histories and maintain...

  • Office Administrator

    5 months ago

    Oshawa, Canada Pelican Events and Catering Full time

    Responsibilities: - Manage phone systems and ensure professional phone etiquette is maintained - Provide team management and support to ensure smooth office operations - Assist with calendar management, including scheduling appointments and meetings - Handle front desk duties, including greeting visitors and directing them to the appropriate person or...

  • Medical Office Coordinator

    4 weeks ago

    Oshawa, Ontario, Canada Auxilium Health Inc. Full time

    Auxilium Health Inc. is seeking a highly organized and detail-oriented Medical Office Coordinator to join our team. In this role, you will be responsible for managing patient records, scheduling appointments, and maintaining accurate and up-to-date medical files.The ideal candidate will have excellent communication skills, a strong attention to detail, and...

  • Medical Affairs Associate

    5 months ago

    Oshawa, Canada Lakeridge Health Full time

    **Medical Affairs Associate** - Department:_ Medical Staff Office - Program:_ Medical Affairs - Status:_ Regular Full Time 8 Hour Shifts, Days Schedule (Subject to Change) - Location:_ Oshawa - Wage Schedule:_ $28.120 - $38.240 per hour - File Number:_ 2400001403 We are currently looking for an enthusiastic and experienced Medical Affairs Associate to join...

  • Medical Administrative Assistant

    5 months ago

    Oshawa, Canada Auxilium Health Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Interview patients to obtain case histories - Schedule and confirm appointments - Complete insurance and other claim forms - Maintain filing system - Order supplies and maintain inventory - Determine and establish office procedures and routines -...