Operations Coordinator

2 days ago

Québec, Canada Digital Moment (formerly Kids Code Jeunesse) Full time

Digital Moment is a Canadian charity determined to make sure youth are educated with the skills to thrive, the knowledge to make informed decisions, and the tools they need to use technology to make the world a better place. We work hard to develop and deliver the best computational thinking and coding education, _dans les deux langues officielles_, in Canada. And our efforts are making an impact.

We are continuously innovating and creating immersive and engaging experiences where young people can learn digital skills such as coding, algorithm and data literacy, and artificial intelligence to have a social impact. We are currently looking to hire an Operations Coordinator to join our team and help support the entire organization.

As Operations Coordinator, you will handle operational and administrative duties and coordinate general administration within the organization. You will work with the DM team to ensure all day to day operational and administrative needs are fulfilled. This includes, but isn't limited to, responsibilities for logistics, communications, reporting, and tech support. Reporting to the Operations Director, you will closely interact with all teams across the organization on multidisciplinary projects.

**Location: Montreal area. The incumbent will be required to go into our Montreal office on a weekly basis to fulfill certain tasks of this role.**
- _______________________________

Digital Moment est un organisme canadien à but non lucratif déterminé à faire en sorte que les jeunes acquièrent les compétences digitales nécessaires pour s'épanouir, les connaissances pour prendre des décisions éclairées et les outils dont ils ont besoin pour utiliser la technologie afin de rendre le monde meilleur.

Nous développons constamment des programmes et initiatives innovantes afin de répondre à notre mission et aux besoins des jeunes. Nous cherchons actuellement à recruter un coordinateur des opérations pour rejoindre notre équipe et aider à soutenir l'ensemble de l'organisation.

En tant que coordinateur.trice des opérations, vous vous occuperez des tâches opérationnelles et administratives et coordonnerez l'administration générale au sein de l'organisation. Vous travaillerez avec l'équipe de DM pour vous assurer que tous les besoins opérationnels et administratifs quotidiens sont satisfaits. Cela inclut, sans s'y limiter, des responsabilités en matière de logistique, de communication, de rapports et de soutien technique. Sous la responsabilité du directeur des opérations, vous interagirez étroitement avec toutes les équipes de l'organisation sur des projets multidisciplinaires.

**Lieu de travail: Montréal ou environ. Le.la titulaire devra se déplacer à nos bureaux de Montréal de manière hebdomadaire afin de remplir certaines fonctions du poste.**

**Requirements**:
WHAT YOU'LL DO:
Operational Coordination:

- Provide administrative and operational support for the organization, including managing group calendars, making travel arrangements, screening and handling telephone communications, and dealing with administrative issues and inquiries as appropriate.
- Work with the Finance team to process invoices, make payments, and track receipts.
- Coordinate and oversee the day-to-day management of supplies, equipment, and facilities, including maintenance, inventory management, logistics, security, and related activities.
- Serve as a primary point of administrative contact and liaison with other teams, employees, and external contacts on a range of specified issues.
- Own the relationship with our outsourced IT provider and ensure the technical equipment needs of the team are met

Schedule Management:

- Own the booking management software (OnceHub)
- Support, validate and troubleshoot the automations of the booking process: zone assignments, employee availability etc.
- Provide feedback to improve processes in place
- Manage booking change/cancellation requests
- Assist instructors with availability changes: replacements
- Plan and organize workshop delivery dates in different areas
- Coordinate travel arrangements
- Coordinate material shipping
- Keep an up to date booking record
- Help coordinate external participation in activities
- Support the activities workflow management

WHAT YOU'LL NEED:

- Exceptional interpersonal and communication skills (in English and French) and the ability to work effectively with a wide range of personalities and working styles.
- Strong proficiency with office technology and equipment (computers, printers, VoIP system, etc.)
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
- Highly organized and able to create an organized and easy-to-follow system for others
- Ability to handle multiple tasks and duties simultaneously
- Independently motivated, with the ability to take on tasks and duties without immediate direction
- Solid time-management abilities with the ability to

  • Office Operations Coordinator

    2 months ago

    Québec, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    beBee Professionals in Québec is seeking an experienced Office Operations Coordinator to support our office operations. As an Office Operations Coordinator, you will be responsible for providing administrative support, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone...

  • Office Operations Coordinator

    2 months ago

    Québec, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    beBee Professionals in Québec is seeking a highly skilled Office Operations Coordinator to join our team. The successful candidate will be responsible for coordinating and managing our office operations, ensuring that our office runs smoothly and efficiently.Key Responsibilities:Coordinate and manage our office operations, including scheduling appointments...

  • Operations Coordinator

    2 days ago

    Québec, Quebec, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    Job OverviewWe are seeking an experienced Operations Coordinator to join our team at the Cree Board of Health and Social Services of James Bay (CBHSSJB). This role will be responsible for supporting the administrative functions of our organization.About the RoleThe Operations Coordinator will work closely with our management team to analyze needs, develop...

  • Administrative Operations Coordinator

    2 weeks ago

    Québec, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    Job Title: Administrative Operations CoordinatorWe are seeking a detail-oriented and organized individual to manage daily office operations at beBee Professionals in Québec.Key Responsibilities:Manage incoming calls, emails, and office correspondence efficiently.Schedule meetings and appointments, and maintain office calendars.Maintain office supplies and...

  • Warehouse Operations Coordinator

    4 hours ago

    Québec, Quebec, Canada Centura - Québec Full time

    **Company Overview**At Centura - Québec, we value our employees as our most valuable asset. Our stimulating work environment promotes good practices in labor relations, and we take care to maintain a pleasant and relaxed atmosphere.We offer rewarding and challenging career opportunities with a competitive compensation program, a full range of benefits, and...

  • Office Operations Coordinator

    3 months ago

    Québec, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Québec.Key ResponsibilitiesProvide exceptional administrative support to our team, ensuring seamless day-to-day operations.Manage and maintain accurate and up-to-date filing systems and office...

  • Operations Field Coordinator

    7 months ago

    Québec, Canada Aramark Full time

    **Field Coordinator / Administrator** Reporting to the General Manager, the Field Coordinator will be responsible to follow initiatives in the local units of Sept-Îles and/or Port-Cartier to reduce risks to the environment, health and safety. **Responsibilities**: - Carry out administrative paper work according to the expectations of the Health & safety...

  • Dental Operations Coordinator

    3 weeks ago

    Québec, Quebec, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full time

    Company OverviewThe Cree Board of Health and Social Services of James Bay (CBHSSJB) is a unique and exciting place to work, dedicated to improving the health and well-being of our community.SalaryThe estimated annual salary for this position is $55,000 - $65,000.Job DescriptionWe are seeking a highly organized and detail-oriented Dental Operations...

  • Healthcare Operations Coordinator

    4 weeks ago

    Québec, Quebec, Canada COGIR Immobilier Full time

    Position OverviewWe are seeking a dynamic and experienced Healthcare Operations Coordinator to join our team at COGIR Immobilier. In this role, you will be responsible for overseeing the daily operations of our healthcare services, ensuring seamless execution of tasks, and providing exceptional support to our residents and staff.ResponsibilitiesAssist in...

  • Logistics Operations Coordinator

    2 days ago

    Québec, Quebec, Canada Penske Truck Leasing Full time

    At Penske Truck Leasing, we are committed to excellence and customer success.About the RoleWe are seeking an experienced Maintenance Coordinator to join our team in Quebec, Canada.Salary Range: CAD $60,000 - $80,000 per year, depending on experience.Job Description:Key ResponsibilitiesInventory Management: Oversee inventory productivity at the branch(es) for...

  • Operations Coordinator

    3 months ago

    Québec, Quebec, Canada beBee Professionals Full time $45,000 - $65,000

    Office Manager RoleWe are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office in Québec, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and...

  • Creaform - IT Operations Coordinator (M/F/d)

    4 days ago

    Québec, Canada Creaform Full time

    **Creaform - IT Operations Coordinator (M/F/d)**: Permanent Canada - Levis It Available now The information technology team is at the heart of Creaform's business and digital transformation and must increase its expertise and talents. That's why we need you! Does listening to needs, innovating solutions, thinking outside the box while ensuring adequate...

  • Logistics Coordinator

    6 days ago

    Québec, Canada Rockdoc Consulting Inc. Full time

    Rockdoc Consulting Inc. is looking for a **Logistics Coordinator to join our Montréal Team**. The Logistics Coordinator will work closely with the Rockdoc team to coordinate logistics, couriers, and warehouse operations. You will support relationships with the Company’s Clients, Relationship Managers and Collection Teams in Montréal as required. The...

  • Administrative Operations Coordinator

    2 months ago

    Québec, Quebec, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an experienced Office Manager to join our team in Québec, Canada. The successful candidate will be responsible for overseeing the daily operations of the office, ensuring a productive and efficient work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative...

  • Mobility Coordinator

    6 months ago

    Québec, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada. To do this, we do...

  • Coordinator, Talent Acquisition

    6 days ago

    Québec, Canada Coca-Cola Canada Bottling Limited Full time

    Posting Locations - Montreal; Ottawa; Quebec City; Toronto (GTA) Job Function - Human Resources Employee Type - Regular Employee FT Salaried **About Us**: **_ Proudly Canadian and Independently Owned, we are Coke Canada Bottling!_** We are a family business that unites more than 6,000 employees working together to support one another, our customers,...

  • Financial Operations Coordinator

    4 weeks ago

    Québec, Quebec, Canada ROME GROUP Full time

    About ROME GROUPROME GROUP is a community-driven institution that empowers growth and development in our region. We engage in meaningful conversations, share thought-provoking content, and host events that inspire our community.Position OverviewThis part-time position plays a crucial role in supporting financial operations for grants, proposals, and...

  • Key Operations Coordinator Role for Financial Excellence

    2 months ago

    Québec, Quebec, Canada National Bank Full time

    About National BankNational Bank is a dynamic institution that prioritizes people's well-being and empowers employees to reach their full potential.We foster a positive employee experience through cutting-edge collaboration tools, regular feedback, and open communication. Our core values of partnership, agility, and empowerment drive us to make a meaningful...

  • Strategic Operations Manager

    4 weeks ago

    Québec, Quebec, Canada Groupe Desgagnés Full time

    About Groupe DesgagnésGroupe Desgagnés is a leading maritime transportation company with a rich history and commitment to excellence. We strive to provide exceptional service to our customers while ensuring the safety and efficiency of our operations.Job Title: Strategic Operations ManagerWe are seeking a highly skilled and experienced Strategic Operations...

  • Office Operations Coordinator

    2 weeks ago

    Québec, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    About beBee ProfessionalsWe are seeking an experienced Administrative Assistant to support our office operations in Québec.The ideal candidate will have a strong background in administration and excellent communication skills.ResponsibilitiesAnswer phone calls, greet visitors, and handle incoming communications.Organize and schedule appointments and...