Executive Assistant

2 months ago


Etobicoke, Canada Meridian Credit Union Full time

At Meridian, our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. Our vision is to be recognized as an inclusive, transparent and people focused financial partner. We believe that our greatest opportunity is to create opportunity._

**About This Opportunity**

**Is this role right for you? In this role, you will**:
This position provides executive level administrative support to the Chief People & Culture Officer and the P & C team to support delivery of an ambitious plan. As the Executive Assistant you will accomplish this by building strong relationships, taking the initiative to track and follow-up on critical, time sensitive work deliverables, and bring an energetic and positive, let’s make it happen style. Guided by the mission and vision of Meridian, you will leverage your advanced administrative skills, technology savviness, diplomacy, and organizational skills to shape your success in this role.

Responsibilities typically include calendar and expense management, preparing and coordinating team meetings, minutes, and agendas, as well as helping with executive presentations, reports and internal communications. You will work independently with limited supervision, partnering across the enterprise with the MCU executive team, executive assistants, and the P & C team to coordinate meetings, plan agendas, townhalls, leadership retreats, meetings, initiatives, and projects. Timelines are often tight and problems sometimes complex requiring business and political acuity, and the ability to multi-task in a fast paced, demanding environment.

**Key Accountabilities**:

- As an initiative-taking member of the team, provides efficient administrative and technical support to the CPCO including professional support associated with Board, CEO, executive leadership team interactions in a fast-paced hybrid work environment.
- Leverages technology to improve the efficiency and effectiveness of the People and Culture team and the CPCO including providing first level IT and systems support and guidance.
- Represents the CPCO in a professional manner in all internal and external interactions and relationships including with the CEO, Executive Leadership Team, and Board of Directors.
- Exemplifies service excellence in supporting the CPCO and P & C team by preparing materials, organizing filing systems, coordinating Board Committee material preparation, and proactively resolving conflicts in schedule/commitments.
- Provide backup assistance to other Executive Assistants when required as a member of the team, continually exhibiting a team approach, pitching in to assist when deadlines for other Assistants are pressing.

**We’d love to work with you if you have the following skills and abilities**:
**Knowledge, Skills, and Experience**:

- A minimum of 7-10 years’ experience as a professional executive assistant or senior administrative assistant, having supported senior level executives, in a medium/large corporate environment or similar related experience.
- Demonstrated organizational skills and the ability to quickly prioritize and resolve critical issues or conflicting timelines as they arise.
- Demonstrate professional written and verbal communication skills and proven effective organizational and time-management skills working in a Hybrid environment.
- Highly professional demeanor, poise, confidence, maturity, and exceptional interpersonal relationship skills with the ability to communicate effectively with Chief Executives, Directors, and internal & external partners & contacts.
- Effective in multi-tasking in a high-pressure environment, with the foresight to plan, anticipate changes, evaluate, interpret, use sound judgment, and respond in a proactive manner.
- Possesses the ability to think strategically and to take initiative to maintain the executive’s office at a superior level of efficiency and competency.
- Able to work independently with mínimal supervision and with ambiguity, within a team environment; not waiting to take necessary action or to be asked to assist others.
- Demonstrated ability to maintain confidentiality and deal with sensitive materials and situations; the ability to exercise excellent judgment and to always act with discretion, tact, and diplomacy.
- Able to adapt and respond to a changing environment using creativity and innovation; takes ownership for own performance and development.
- Challenges the status quo and generally accepted practices of the office of the Executive.
- Team player, positive attitude and solution/service oriented with a “can-do” attitude.
- Conscientious, flexible, adaptable, resourceful, committed, trustworthy, loyal, insightful, calm, and assertive.
- Demonstrates leadership, discipline, and professionalism with internal and external clients, role model in service excellence. Ability to be part of a team that is equally committed to offering high standards of service.
- Demonstrates personal


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