Executive Assistant

2 weeks ago

Etobicoke, Canada Meridian Credit Union Full time

At Meridian, our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. Our vision is to be recognized as an inclusive, transparent and people focused financial partner. We believe that our greatest opportunity is to create opportunity._

**About This Opportunity**

**Is this role right for you? In this role, you will**:

- Plan and coordinate the Executive’s schedule.
- Act as resource to coordinate materials for executive meetings and for other corporate activities such as employee functions; offsite events and/or public events. Exemplify service excellence in preparing materials, binders, briefs, executive summaries, agendas and identify and resolve conflicts in schedule/commitments.
- Plan and coordinate special events for executives e.g., conference attendance and coordinate travel, accommodations, event registration and other arrangements for the executives attending conferences and off-site events.
- Become familiar with Meridian’s business operations in order to communicate with various internal departments and to liaise with external parties in administrative matters on behalf of the executive.
- Proactive in the coordination of speeches, presentations, materials, equipment and premiums as required for special events.
- Administer, track and prepare travel and expense reports and ensure that any external community involvement is coordinated and managed.
- Assist in various personal matters where it adds value to the Executive’s credit union role, including preparation of expense, MasterCard and EFPP submissions.
- Provide back up assistance to other Executive Assistants when required as a member of the team, continually exhibiting a team approach, pitching in to assist when deadlines for other Assistants are pressing.
- Ensure effective, timely communication within the EA team to ensure information relevant to the Executive Leadership Team and Executive Department is disseminated as appropriate.
- Provide support to divisional Vice Presidents where agreed to in coordination and scheduling of meetings, conference calls, presentations and EFPP expense reports.

**We’d Love to Work with You If You Have the following skills and abilities**:
**Knowledge, Skills, and Experience**:

- A minimum of 5 - 7 years’ experience as a professional executive assistant or senior administrative assistant, having supported senior level executives, in a medium/large corporate environment or similar related experience.
- Completion of relevant post-secondary studies.
- Proven superior organizational and time-management skills.
- Highly professional demeanor, poise, confidence, maturity, and exceptional interpersonal relationship skills with the ability to communicate effectively with Chief Executives, Directors and external contacts.
- Effective in multi-tasking in a high-pressure environment, with the foresight to plan ahead, anticipate changes, evaluate, interpret, use sound judgment and respond in a proactive manner.
- Possess the ability to think strategically and to take initiative to maintain the executive’s office at a superior level of efficiency and competency.
- Able to work independently with mínimal supervision and with ambiguity, within a team environment.
- Demonstrate professional written and verbal communication skills. Demonstrated ability to maintain confidentiality and deal with highly sensitive materials and situations. The incumbent will have access to confidential and sensitive information concerning the business of Meridian and the operation of the Board of Directors and will be required to liaise with Meridian’s senior management, the Board of Directors, community business leaders, other external officials and members. This will require the ability to exercise excellent judgment and to act at all times with discretion, tact and diplomacy, while maintaining confidentiality.
- Able to adapt and respond to a changing environment using creativity and innovation; takes ownership for own performance and development.
- Acts in a proactive manner, not waiting to take necessary action or to be asked to assist others.
- Challenges the status quo and generally accepted practices of the office of the Executive.
- Knowledge of Meridian’s business objectives, key products, and brand promise.
- Team player and solution/service oriented with a “can-do” attitude.
- Conscientious, flexible, adaptable, resourceful, committed, trustworthy, loyal, insightful, calm, and assertive.
- Demonstrates leadership, discipline, and professionalism with internal and external clients; role model in service excellence. Ability to be part of a team that is equally committed to offering high standards of service.
- Demonstrates personal Leadership attributes, including strong interpersonal and service skills, organizational ability, tactical problem solving, business analysis, acquiring new skills and knowledge. Ability to quickly prioritize and resolve critical is

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