Executive Assistant

14 hours ago


Edmonton, Canada Gateway Mechanical Services Full time

There is a new and exciting opportunity in Edmonton for an Executive Administrator at Gateway Mechanical Services

Founded in 1968, Gateway Mechanical is a privately owned company that has established itself as a leader in the commercial and industrial refrigeration, heating, and air conditioning industry (HVACR). Attending to 40,000+ service calls per year, Gateway is the largest HVAC & Refrigeration service provider in Western Canada. Our model is comprised of local branch teams with fully qualified personnel representing HVAC, refrigeration, plumbing/gas fitting, sheet metal, and electrical trades. These teams are supported by centers of excellence including professional engineers and project managers which ensures Gateway’s full technical capability is available for every project and service call.
The Executive Assistant provides senior-level administrative/business support primarily to the Chief Executive Officer with additional accountabilities tothe Board of Advisors and the Director of Finance. This role is responsible for providing executive support including document and records management, board and business reporting, and internal communications.

**Responsibilities**:

- Work with the CEO and leadership team to prepare advisory board reports, ensure completion of advisory board action items, and other advisory board required documents
- Liaise between advisory board members and leadership teams, including scheduling of meetings and preparation of meeting materials
- Develop materials for and attend advisory board meetings; including scheduling, attendee coordination, minute taking, and tracking of action items, at the direction of the CEO
- Conduct internal and external research as required and present findings to the stakeholder group
- Manage internal and external surveys, gather monthly newsletter and quarterly town hall content from the leadership team for distribution and presentation
- Organize and manage the contents of the company SharePoint document repository
- Draft agendas for meetings/committees
- Ensure leaders have appropriate background/briefing materials for each meeting
- Follow up post-meeting to ensure action items are documented, actioned by the correct individuals, and on track
- Plan and schedule calendar(s) based on consultation with functional leaders and resolve calendaring conflicts
- Other administrative support tasks as needed

**Skills**:

- Excellent written and verbal communication
- Ability to work independently and within a team environment
- Strong time management skills
- Positive attitude and a desire for continuous improvement for self and the organization
- Strong attention to detail with a high level of accuracy, reliability, and willingness to take initiative
- Problem-solving skills
- Strong organization skills and ability to prioritize tasks to meet tight deadlines
- Ability to multitask and effectively manage several projects simultaneously

**Requirements**:

- A minimum high school diploma or GED is required
- 1-2 years of previous Executive Administrator or Executive Assistant experience
- Exceptional computer skills with an expert level proficiency with Excel, Word, PowerPoint, Outlook, and SharePoint
- A valid class 5 drivers license with clean driving record

**Additional Desirable Requirements**:

- Post-secondary diploma or degree specializing in Administration, Office Management, Business Administration, or a related field is an asset
- Previous experience supporting a board of directors or board of advisors in a private company setting is an asset

The Future is Bright. Come Grow with Us


  • Executive Assistant

    7 months ago


    Edmonton, Canada Eminent College Full time

    **Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...

  • Executive Assistant

    3 months ago


    Edmonton, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 63037 Ministry: Technology and Innovation Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary Scope: Open Competition Closing Date: October 15, 2024 Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 -...

  • Executive Assistant

    7 months ago


    Edmonton, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...

  • Executive Assistant

    7 months ago


    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    7 months ago


    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    7 months ago


    Edmonton, Canada Lloyd Sadd Insurance Brokers Full time

    POSITION OVERVIEW Our Executive Assistant is a trusted advisor to the executive team prioritizing trust & confidentiality above all else. You will be required to handle a diverse range of responsibilities while ensuring the utmost discretion in all interactions with employees, management, and external stakeholders. To excel, you will possess meticulous...

  • Executive Assistant

    2 months ago


    Edmonton, Canada Infill Choice Corporation Full time

    **Job Title**: Executive Manager's Personal Assistant **Job Overview**: The Executive Manager's Personal Assistant (PA) provides high-level administrative support to the executive, ensuring seamless daily operations. This role involves managing complex calendars, coordinating meetings and travel, handling communications, and supporting project management....

  • Executive Assistant

    7 days ago


    Edmonton, Canada KINGSTON ROSS PASNAK LLP Full time

    **EXECUTIVE ASSISTANT** **The Role** KRP is currently looking for a full-time **Executive Assistant**. The individual will join the Assurance and Advisory Services department, working collaboratively with the administrative team to support the Partners’ practices, and will report to their respective Partner(s) and to the Director of Human Resources. The...

  • Executive Assistant

    15 hours ago


    Edmonton, Canada Christenson Communities Full time

    The Executive Assistant will support members of the executive team at the Christenson Group of Companies. Based out of Edmonton, Alberta, they will provide administrative and organizational support by acting as a gatekeeper for various incoming communications, compiling meeting minutes and reports, and supporting and assisting with organizational needs as...

  • Executive Assistant

    7 months ago


    Edmonton, Canada PulseMedica Full time

    PulseMedica is searching for an energetic, tech-savvy **Executive Assistant** to join our world-class team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, and COO). The Executive Assistant will also serve as a liaison to the board of directors...

  • Executive Assistant

    7 months ago


    Edmonton, Canada Pulse Medica Full time

    PulseMedica is searching for an energetic, tech-savvy **Executive Assistant** to join our world-class team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, and COO). The Executive Assistant will also serve as a liaison to the board of directors...

  • Executive Assistant

    1 week ago


    Edmonton, Canada Connecting Care Full time

    **Our team is growing! Do you want to make a difference in the daily work that you do? Connecting Care (2000) Inc. symbolizes high merit in collaboration, work-life balance, and a positive corporate culture. **A place you can hang your hat and call home**.** We want you to join our team, as we provide excellence in services for those residents and families...

  • Executive Assistant

    4 weeks ago


    Edmonton, Canada WLG Law Full time

    **Job Summary** **Responsibilities** - Manage and maintain executives' schedules, including Outlook Calendar appointments and meetings. - Answer phone calls with professionalism, demonstrating excellent phone etiquette. - Perform clerical duties such as filing, typing, and organizing documents. - Prepare and proofread correspondence, reports, and...

  • Executive Assistant

    7 months ago


    Edmonton, Canada Treaty 8 Urban Child & Family Services Full time

    **Employment Opportunity Executive Assistant** **The Nations of Treaty 8 Urban Child & Family Services is seeking an energetic and dynamic full-time Executive Assistant to provide administrative and professional assistance and services in the daily operations of the urban office. The Executive Assistant will report directly to the Chief Administrative...

  • Executive Assistant

    7 months ago


    Edmonton, Canada NASA - NAIT Academic Staff Association Full time

    *** **ROLES AND RESPONSIBILITIES** - Administration - Prepare communication documents, meeting agendas and minutes, oversee document control, with a focus on digital/cloud-based storage. - Meetings & Events - Coordinate meeting times among committee members, arrange committee meetings (in person and online), organize and set up multiple member events of...

  • Executive Assistant

    4 months ago


    Edmonton, Canada University of Alberta Full time

    **Department** Faculty of Medicine & Dentistry - Obstetrics & Gynaecology Dept **Salary range** $47,918.92 to $64,697.48 **Hours per week** 35 **Grade** 7 **Posted date** September 19, 2024 **Closing date** September 26, 2024 **Position Type** Full Time - Operating Funded **Description**: **This position is a part of the Non-Academic Staff Association...

  • Executive Assistant

    7 months ago


    Edmonton, Canada Ridgeline Improvements Full time

    **Ridgeline Improvements**: **Executive Assistant**: - _ Are you excited about leading people and managing projects?_ - _ Are you a self-driven, organized, team-oriented Executive Assistant who enjoys residential/commercial construction?_ - _ Do you thrive in a fast-paced, ever-changing environment and have a track record of getting_ - _ results through...

  • Executive Assistant

    3 months ago


    Edmonton, Canada McMan Youth, Family and Community Services Association - Edmonton and North Full time

    **Executive Assistant** Permanent, Full Time Edmonton, Alberta McMan Youth, Family and Community Services Association is seeking a highly organized and proactive **Executive Assistant** to join our administration team in Edmonton. This is an excellent opportunity for an experienced administrative professional to provide high-level support to the Executive...

  • Executive Assistant

    1 week ago


    Edmonton, Canada HUB International Full time

    Hi, we’re HUB! We are proud to be ranked 5th among the world’s largest insurance brokerages where we advise businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world...

  • Executive Assistant

    7 months ago


    Edmonton, Canada Rohit Group of Companies Full time

    Do you want an exciting opportunity, a rewarding career, a sense of purpose, and the chance to connect with others? We are adding a talented individual to our team it could be YOU!_ **Executive Assistant** The executive assistant will provide administrative support to the president and CEO and help ensure the day-to-day operations run smoothly and...