Executive Assistant
4 days ago
Hi, we’re HUB
We are proud to be ranked 5th among the world’s largest insurance brokerages where we advise businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you’re ready for tomorrow.
What makes us different than all the rest?
**Our Vision**: To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
**Our Mission**: To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
**Our Core Values**:
**Entrepreneurship**: We encourage innovation and educated risk-taking.
**Integrity**: We do the right thing every time.
**Teamwork**: We work together to maximize results.
**Accountability**: We measure and take responsibility for outcomes.
**Service**: We serve customers, communities and colleagues.
Why Join HUB?
An exceptional and welcoming company culture.
Excellent compensation, benefits, RRSP match and company perks.
Paid educational training and vast learning opportunities.
Room for advancement and growth within the organization.
A company that gives back and is active in the community.
We believe in our people - they are the best in the industry We encourage and support each other and want to see our people grow. With this, we have implemented many leadership development programs and support career advancement If you are a lifelong learner looking for an advancing and rewarding career, please read further to see what this job entails.
The Opportunity
- The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Sales Officer and Vice President of Operations and other senior management members. The Executive Assistant is required to maintain confidentiality and professionally interact with employees, management, and the public.
A Day In the Life
- Provide direct administrative and office management support to all members of the executive team, as directed.
Maintain work schedules and calendars of executive management, particularly the CSO & VP Operations.
Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
Prepare draft reports, background documentation, and research.
Review, evaluate, and distribute priority correspondence for executive team.
Facilitate communication from department managers, business unit leaders, and project managers.
Complete expense reports, pay invoices, and other related duties.
Take and transcribe dictation notes.
Prepare and review presentations.
All other administrative duties as required.
What You Bring
- Proactive and energetic problem solver.
Strong knowledge of office procedures and practices.
A strong attention to detail.
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
Excellent verbal and written communication skills.
Resourceful and flexible.
Proven organizational and time management skills.
The employment offer is contingent upon completion of a successful background check.
\#LI-POST
Department Office Administration & Clerical
**Required Experience**: 2-5 years of relevant experience
**Required Travel**: No Travel Required
**Required Education**: High school or equivalent
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