Administrative Assistant

3 months ago


Port Elgin, Canada Kumon Math and Reading Centre of Port Algin Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 to 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
**Work setting**:

- Education
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Direct staff
- Motivate staff
- Plan and control budget and expenditures
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
**Computer and technology knowledge**:

- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Office
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
**Personal suitability**:

- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Client focus
- Reliability
- Time management
**Other benefits**:

- Free parking available
**Support for persons with disabilities**:

- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
**Support for newcomers and refugees**:

- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
**Support for youths**:

- Provides awareness training to employees to create a welcoming work environment for youth
**Support for Veterans**:

- Provides awareness training to employees to create a welcoming work environment for Veterans
**Support for Indigenous people**:

- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
**Support for mature workers**:

- Provides staff with awareness training to create a welcoming work environment for mature workers
**Supports for visible minorities**:

- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities


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