Administrative Assistant

2 weeks ago

Port Colborne, Canada Asahi Kasei Battery Separator Canada Full time

About Us

Asahi Kasei Battery Separator Canada, an Asahi Kasei Company, is a pioneer in battery technology and a long-trusted supplier of lithium battery separators, which are polymer-based microporous membranes that are key components of lithium-ion batteries (LIB).

The company’s Hipore brand of separators have been commercially available since the lithium battery market’s inception in the early 1990s and they are found primarily in electric drive vehicles (EDVs) as well as in consumer electronics (CE) such as smartphones, tablets and personal computers. Hipore membrane separators bring high porosity and excellent energy transfer, while contributing to battery safety and reliability and they are especially well matched for the high-capacity batteries required for power plug-in hybrid (PHEV) and full battery (BEV) vehicles.

The Asahi Kasei Group is a diversified group of companies led by holding company Asahi Kasei Corp., with operations in the material, homes, and health care business sectors. With more than 48,000 employees around the world, the Asahi Kasei Group serves customers in more than 100 countries. We are Creating for Tomorrow

About the Role

We are seeking an Administrative Assistant to be a part of a new plant construction and start-up based in Port Colborne, Ontario. The incumbent will have a high level of interaction with operations and corporate teams, customers, suppliers, and Japanese counterparts. The Administrative Assistant will execute a variety of administrative functions in a fast-paced office, supporting multiple staff-level and executive leaders in the manufacturing facility.  This role will work cross-functionally to create and utilize processes and systems to ensure the safe, efficient, and accurate operation of the office environment. This position provides administrative support while working onsite.  

Reporting Relationships

This position directly reports to the Project Manager and does not supervise others. This position will work very closely with the Executive Administrative Assistant and other project team leaders.

Asahi Kasei Values
- Sincerity - Being sincere with everyone
- Challenge - Bolding taking challenges, continually seeking change
- Creativity - Creating new value through unity and synergy

Key Accountabilities
- Communicate with people outside the organization; represent the organization to customers, the public, government, and other external sources; project a professional company image through in-person and phone interaction 
- Must maintain confidentiality in all aspects of the company’s dealings 
- Coordinate large scale meetings and visits form VIPs
- Make travel arrangements for employees and company visitors, including accommodation and entertainment arrangements as needed; assist with expense report preparation and submission 
- Set up meeting agendas, and ensure needed resources are available for the meetings.
- Take detailed meeting notes and prepare minutes, action registers.Setup and coordinate a variety of meetings and conferences, including meeting organization, planning, catering arrangements, and agenda preparation 
- Produce presentations and documents needed for meetings to ensure consistency and a level of professionalism, in particular for materials shared with outside organizations.
- Manage and track ProCard expenses 
- Update, organize, and maintain paper and electronic files to optimize data storage and retrieval, process paperwork 
- Serve as local administrator for SharePoint site and other computer systems 
- Schedule appointments; manage and maintain plant manager’s calendar 
- Answer, screen, and transfer inbound phone calls; provide information and direction to callers 
- Conduct research, including internet research; compile data, and prepare papers, reports, and presentations for consideration and presentation by executives and managers 
- Coordinate repair and maintenance of office equipment; manage various service suppliers 
- Support staff in assigned project-based work; work on multiple projects 
- Meet and greet clients and visitors; screen visitors before allowing access to the facility; ensure visitors are oriented to location safety and environmental rules 
- Perform general clerical duties to include but not limited to photocopying, faxing, mailing, & filing 
- Research, price, and purchase office supplies and furniture; store and maintain office supply inventories; run errands as needed 
- Coordinate and maintain records for staff office space, phones, company credit cards and office keys 
- Work collaboratively; lead and participate in cross-functional teams 
- Set up and oversee administrative policies and procedures; interpret administrative and operating policies and procedures for employees; resolve administrative problems and inquiries 
- Review operating practices and procedures with plant manager to determine whether improvements can be made in areas such

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