Administrative Assistant
7 months ago
About Us
Asahi Kasei Battery Separator Canada, an Asahi Kasei Company, is a pioneer in battery technology and a long-trusted supplier of lithium battery separators, which are polymer-based microporous membranes that are key components of lithium-ion batteries (LIB).
The company’s Hipore brand of separators have been commercially available since the lithium battery market’s inception in the early 1990s and they are found primarily in electric drive vehicles (EDVs) as well as in consumer electronics (CE) such as smartphones, tablets and personal computers. Hipore membrane separators bring high porosity and excellent energy transfer, while contributing to battery safety and reliability and they are especially well matched for the high-capacity batteries required for power plug-in hybrid (PHEV) and full battery (BEV) vehicles.
The Asahi Kasei Group is a diversified group of companies led by holding company Asahi Kasei Corp., with operations in the material, homes, and health care business sectors. With more than 48,000 employees around the world, the Asahi Kasei Group serves customers in more than 100 countries. We are Creating for Tomorrow
About the Role
We are seeking an Administrative Assistant to be a part of a new plant construction and start-up based in Port Colborne, Ontario. The incumbent will have a high level of interaction with operations and corporate teams, customers, suppliers, and Japanese counterparts. The Administrative Assistant will execute a variety of administrative functions in a fast-paced office, supporting multiple staff-level and executive leaders in the manufacturing facility. This role will work cross-functionally to create and utilize processes and systems to ensure the safe, efficient, and accurate operation of the office environment. This position provides administrative support while working onsite.
Reporting Relationships
This position directly reports to the Project Manager and does not supervise others. This position will work very closely with the Executive Administrative Assistant and other project team leaders.
Asahi Kasei Values
- Sincerity - Being sincere with everyone
- Challenge - Bolding taking challenges, continually seeking change
- Creativity - Creating new value through unity and synergy
Key Accountabilities
- Communicate with people outside the organization; represent the organization to customers, the public, government, and other external sources; project a professional company image through in-person and phone interaction
- Must maintain confidentiality in all aspects of the company’s dealings
- Coordinate large scale meetings and visits form VIPs
- Make travel arrangements for employees and company visitors, including accommodation and entertainment arrangements as needed; assist with expense report preparation and submission
- Set up meeting agendas, and ensure needed resources are available for the meetings.
- Take detailed meeting notes and prepare minutes, action registers.Setup and coordinate a variety of meetings and conferences, including meeting organization, planning, catering arrangements, and agenda preparation
- Produce presentations and documents needed for meetings to ensure consistency and a level of professionalism, in particular for materials shared with outside organizations.
- Manage and track ProCard expenses
- Update, organize, and maintain paper and electronic files to optimize data storage and retrieval, process paperwork
- Serve as local administrator for SharePoint site and other computer systems
- Schedule appointments; manage and maintain plant manager’s calendar
- Answer, screen, and transfer inbound phone calls; provide information and direction to callers
- Conduct research, including internet research; compile data, and prepare papers, reports, and presentations for consideration and presentation by executives and managers
- Coordinate repair and maintenance of office equipment; manage various service suppliers
- Support staff in assigned project-based work; work on multiple projects
- Meet and greet clients and visitors; screen visitors before allowing access to the facility; ensure visitors are oriented to location safety and environmental rules
- Perform general clerical duties to include but not limited to photocopying, faxing, mailing, & filing
- Research, price, and purchase office supplies and furniture; store and maintain office supply inventories; run errands as needed
- Coordinate and maintain records for staff office space, phones, company credit cards and office keys
- Work collaboratively; lead and participate in cross-functional teams
- Set up and oversee administrative policies and procedures; interpret administrative and operating policies and procedures for employees; resolve administrative problems and inquiries
- Review operating practices and procedures with plant manager to determine whether improvements can be made in areas such
-
Executive Administrative Assistant
6 months ago
Port Colborne, Canada Asahi Kasei Battery Separator Canada Full timeAbout Us Asahi Kasei Battery Separator Canada, an Asahi Kasei Company, is a pioneer in battery technology and a long-trusted supplier of lithium battery separators, which are polymer-based microporous membranes that are key components of lithium-ion batteries (LIB). The company’s Hipore brand of separators have been commercially available since the...
-
Administrative Assistant/receptionist
6 months ago
Port Colborne, Canada Environmental 360 Solutions Full time**Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. Our battery recycling division...
-
Dental Assistant
7 months ago
Port Colborne, Canada Dr. Thomas Zhou Full timeWe are seeking to hire an experienced dental assistant to complement our friendly team in our established, busy family practice in the city of Port Colborne, conveniently located next to Highway 58. One year of experience is preferred but new certified graduates are welcome to apply, with training and mentorship provided. Four to five days a week with no...
-
Dental Assistant
6 months ago
Port Colborne, Canada Dr. Thomas Zhou Full timeWe are seeking to hire an experienced dental assistant to complement our friendly team in our established, busy family practice in the city of Port Colborne, conveniently located next to Highway 58. One year of experience is preferred but new certified graduates are welcome to apply, with training and mentorship provided. Four to five days a week with no...
-
Administrative Assistant/receptionist
20 hours ago
Colborne, Canada Larry's Custom Trailer Manufacturing Inc. Full timeDuties will include reception (answering phones, managing walk-in clientele, relaying messages), purchasing of inventory items, office & shop supplies. Maintaining Production Schedule by ensuring required parts/backorders are ordered & received on time. Control & tracking of various inventory items as required. Managing internal files. Updating part costs....
-
Administrative Assistant
4 months ago
Port Colborne, Canada Lakeside Vision Centre Full time**Job Overview** **Responsibilities**: - Answer and direct phone calls with professionalism and courtesy - Perform various clerical tasks such as filing, photocopying, and scanning documents - Perform pretesting of patients - Manage front desk activities including welcoming visitors and clients - Input data accurately into computerized...
-
Full Time Dental Assistant
7 months ago
Port Colborne, Canada Dr. Thomas Zhou Full timeWe are seeking to hire an experienced dental assistant to complement our friendly team in our established, busy family practice in the city of Port Colborne, conveniently located next to Highway 58. One year of experience is preferred but new certified graduates are welcome to apply, with training and mentorship provided. Four to five days a week with no...
-
Administrative Professional
7 months ago
Colborne, Canada Environmental 360 Solutions Full time**Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. Our battery recycling division...
-
Administrative Assistant
4 hours ago
Port Hope, Canada Northumberland Child Development Centre Full time**Administrative Assistant, Receptionist (Permanent, Part-Time)** **Position Summary**: The Administrative Assistant will assist staff with the organization, administration, and delivery of program activities. **Administrative Duties**: - Reception desk duties including assisting callers by providing program and services information, taking referrals for...
-
Dental Assistant
2 months ago
Colborne, Canada Colborne Family Dental Full time**Job Summary** **Duties** - Assist the dentist during various procedures, including examinations, cleanings, and treatments. - Prepare and sterilize instruments and equipment to maintain a safe and hygienic environment. - Take dental radiographs (X-rays) as needed. **Skills** - Proficiency in dental assisting techniques - Strong organizational skills with...
-
Administrative Assistant
7 months ago
Port Hawkesbury, Canada Leeside Society Full timeResponsibilities: - Provide administrative support to ensure efficient operation of the office - Provide admin support to the management team - Be a community liaison with partners in the community and funders - Perform data entry, maintain and update records, and create reports - Manage calendars, schedule appointments, and coordinate meetings - Handle...
-
Administrative Assistant
2 months ago
Port Coquitlam, Canada Compass Group Full time**Working Title**:Administrative Assistant **Employment Status**: Full-Time **Starting Hourly Rate**: 20.00 **Address**:1435 Broadway St. Port Coquitlam BC V3C 6L6 **New Hire Schedule**:Monday to Friday You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company...
-
Administrative Assistant
7 months ago
Port Moody, Canada Swift Disability Services Ltd. Full timeWe are a Disability and Financial Services company based in Port Moody, BC. We offer our employees competitive compensation, paid vacation, bonus incentives and a fun, energetic, and newly renovated workplace! Our mission is to make a meaningful impact on the lives of as many Canadians as possible. We have a built a reputation of unparalleled customer...
-
Administrative Assistant
2 months ago
Port Carling, Canada de Koning Group Inc. Full time_**Description**:_ This is an administrative position within a Structural Engineering firm. Tasks will be related to Architectural and Engineering projects. As an Administrative Assistant, you will be integral to the smooth operation of our office. - **Qualifications**:_ - **Residence within 50 km of office location preferred**: - Proficient in...
-
Administrative Assistant
19 hours ago
Port Hope, Canada BV&Co. Inc. Full timeDo you love to meet new people and do something different every day? Do you want to learn more about the exciting world of Real Estate Investment and be part of a growing team? Then you would LOVE working with BV&Co.! We are real estate investors with a growing portfolio of properties. We are currently looking for an Administrative Assistant to help with...
-
Administrative Assistant
3 months ago
Port Alberni, Canada The Salvation Army Full timeTo assist in the Alberni Valley Salvation Army business and employment relations functions, providing administrative support to Corps Officers/Executive Directors and the Administrative Coordinator. **Hours**: - Part Time - 20 hours/week **KEY RESPONSIBILITIES**: - Provides backup support/relief coverage for the administrative team as needed. - Draft and...
-
Administrative Assistant
2 months ago
Port Coquitlam, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000beBee Professionals is seeking a skilled Administrative Assistant to join our team in Port Coquitlam. As a key support staff member, you will be responsible for providing exceptional administrative support to our clients and team members. Your primary duties will include managing incoming calls, scheduling appointments, and performing general administrative...
-
Pharmacy Assistant
4 months ago
Port Colborne, Canada Northland Pharmacy Full timeExperience in retail pharmacy is a must (1-2 Years At least) - Experience working in a fast-paced environment where high attention to detail and accuracy is essential - Ability to prioritize work assignments and accurately meet deadlines - Excellent communication skills and interpersonal skills - Ability to easily navigate computer software - Positive,...
-
Pharmacy Assistant
6 months ago
Port Colborne, Canada Northland Pharmacy Full timeExperience in retail pharmacy is a must (1-2 Years At least) - Experience working in a fast-paced environment where high attention to detail and accuracy is essential - Ability to prioritize work assignments and accurately meet deadlines - Excellent communication skills and interpersonal skills - Ability to easily navigate computer software - Positive,...
-
Administrative Assistant
3 months ago
Port Carling, Canada de Koning Group Inc. Full timeDescription: This is an administrative position within a Structural Engineering firm. Tasks will be related to Architectural and Engineering projects. - Invoicing - Data entry - Answering & fielding phone calls and messages - Administrative tasks: filing, some cleaning, organizing - Creating jobs and inputting necessary information - Submitting & managing...