Accounts Payable Clerk

6 months ago

Coquitlam, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**
- DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.**The Role**
- The Accounts Payable Clerk (APC) determines whether documentation submitted for payment complies with established accounting practices and will process and produce payments for accounts payable and provide accounting support through analysis and reconciliation of a variety of accounts. The Accounts Payable Clerk provides exceptional client-centred service on a consistent basis to all stakeholder groups.**Responsibilities**

**1. Ensure adherence to established accounting practices and regulations.**
- b. examines documentation to ensure proper budget coding of expenses;
- c. communicates in writing or verbally with employees, students and vendors that their documentation is incomplete or does not adhere to established accounting practices.
- **2. Processes payments for accounts payable.**
a. produces cheques for payment of invoices, expense claims, honoraria, contracts to purchase, travel advances, scholarships, petty cash and refunds;
- b. produces cheques for payment of the Douglas College travel agent;
- c. calculates foreign exchange for payment of foreign accounts;
- d. issues T4A’s for vendors, scholarship/bursary recipients in accordance with tax regulations;
- e. enters data into computerized accounting systems and deals with interface with other systems such as the student information system and the purchasing system.
- **3. Provides accounting support.**
a. monitors various payables accounts, ensuring that they are reconciled and current;
- b. monitors, analyzes and reconciles various asset and liability accounts including checking entries for accuracy and consistency;
- c. monitors, analyzes and reconciles various operating expense accounts including checking entries for accuracy and consistency;
- d. provides budget data as required;
- e. prepares working papers for various accounts as directed by the Comptroller or Director of Finance;
- f. monitors, analyzes, reconciles GST and PST accounts and prepares necessary remittances.
- **4. Acts as receptionist for the Financial Services office.**
a. acts as receptionist including answering telephone and in person enquiries related to a variety of accounting functions; takes messages; sorts and distributes mail received by the department;
- b. monitors and maintains the office stationery, supplies and forms.
- **5. Provides accounting support for subsidiary organizations**
a. maintains the books and prepares year-end financial statements and working papers for a subsidiary organization.
- **6. Performs other related duties.**
a. Participates in the maintenance of Douglas College’s Quality Management System**To Be Successful in this Role You Will Need**
- Completion of a two (2) year accounting-related diploma program at a recognized post-secondary institution with a minimum of two (2) years related work experience or equivalent combination of education, training and experience;
- Good working knowledge of composing routine correspondence and reports as well as office practices and procedures;
- Demonstrated experience providing customer service and resolving payment system issues;
- A demonstrated ability to exhibit respect for clients, client diversity, and community partners;
- Strong oral and written communication and interpersonal skills;
- Excellent computer skills: MS Office Suite, database management; payment management systems and electronic accounting software;
- Knowledge of third-party payment management systems;
- Demonstrated experience monitoring various payables accounts, to ensure currency and accuracy;
- Experience using on-line reporting and communication portals/databases; preference given to individuals with knowledge of existing Provincial Government systems (ICM, OES,BI Portal)
- Satisfactory completion of a criminal records check and security screening as per Ministry contract.
- A professional, positive, and energetic attitude;
- Strong attention to detail with the ability to establish priorities, work to deadlines, and maintain well documented records;
- To manage conflicting goals and be flexible with shifting priorities;
- Strong computer skills, including the full Microsoft Office suite at an intermediate or better level, operating knowledge of Oracle databases and knowledge of online Ministry systems;
- Have personal integrity, initiative, and commitment to professional development;
- Work effectively as part of an interdisciplinary team in the design, development and delivery of services to ensure program outcomes are met; and
- Strong analytical skills with t

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