Finance Administrative Assistant

3 weeks ago

Ottawa, Canada L'Arche Ottawa Full time

L’Arche Ottawa is seeking an energetic and experienced individual to be its Finance administrative Assistant. The finance administrative assistant ensures all L’Arche Ottawa day-to-day accounting and finance, bank statements and petty cash reconciliation and keep all financial files up-to-date, both electronic or printed. The Finance administrative assistant reports directly to the Finance coordinator.

**Location**:
We currently have five L’Arche houses in Ottawa where people with and without disabilities live together. We have a Community Centre located 11 Rossland Ave, Ottawa, ON, where our administration team works. Our community gatherings also take place in our Community Centre

**Major Duties and Responsibilities**:

- Review and post all accounting entries, payments, inflows and other internal transactions including monthly bank reconciliations and deposits using Sage
- Prepare Purchase Orders
- Manage the Passport funding and invoice PassportOne
- Manage and preparing office petty cash reconciliation
- Keep financial files up-to-date and the financial system updated with recurring transactions
- Assist with review of the household finances and create monthly reconciliation sheets
- Research and recommend specific purchases upon request
- Support with creating and distributing guidelines and best practices
- Assist with budget preparation and reporting
- Assist with preparing the reports to the Ministry
- Assist with preparation for audit
- Assist with gathering of information on specific projects
- Keep up-to-date vehicle maintenance records
- Other duties required by management

**Qualifications, skills and position requirements**
- Post-secondary education required;
- Proficient in the use of Word, Excel and PowerPoint, data bases such as Access, SAGE (Simply Accounting);
- Collaborative, strong analytical, organizational and problem-solving skills;
- Ability to multi-task and work independently;
- Self-motivated and team-oriented,
- Ability to work in a high volume environment and adhere to strict deadlines is a must;
- Good judgment in dealing with sensitive and confidential information in a diplomatic, professional and tactful manner;
- High level of attention to detail, and well developed organizational and prioritization skills;
- A current police check for the vulnerable sector.

**Position**: Finance administrative Assistant

**Start date**: As soon as possible

**Location**:Ottawa

**Annual salary**: $55,937 - $65,161 based on experience

**Duration**: permanent full time

**Responsible to**: Finance Coordinator

**How to Apply**

Please let us know if you require any accommodation and we will work with you to meet your accessibility needs.

We thank all applicants, but only those who are selected for an interview will be contacted. More than one interview may be necessary prior to hiring.

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