Administrative Assistant
1 week ago
Job Title: Administrative Assistant
**Job Description**:
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic digital agency. As an Administrative Assistant, you will play a crucial role in providing essential support across various categories, including communications, HR, finance support, business development, executive assistance, and operational support.
**Responsibilities**:
Communications:
- Answer and direct phone calls.
- Schedule appointments and meetings.
- Take meeting minutes.
- Draft and distribute professional communications.
- Assist with client communication and inquiries.
- Support writing and editing of communication content.
- Attend meetings, take notes, and help with agendas.
- Contribute to social media and website management.
- Assist in developing digital communication strategies.
- Create guidelines for company procedures.
- Manage calendars efficiently.
- Provide writing support across channels.
- Demonstrate bilingual fluency (English and French).
- Contribute to corporate communications efforts.
HR Support:
- Assist with job postings, interviews, and hiring processes.
- Manage employee benefits, including health and dental plans.
- Onboard new employees and maintain accurate records.
- Coordinate training, development, and performance evaluation programs.
- Support employee benefits and payroll administration.
- Handle employee inquiries and minor conflicts.
- Ensure compliance with HR policies and legal requirements.
- Support HR initiatives and projects.
Finance Support:
- Assist with financial record-keeping and data entry.
- Prepare and review sales contracts.
- Process invoices, expense reports, and purchase orders.
- Coordinate payment processing and budget tracking.
- Manage accounts receivable (A/R) payments and collections.
- Track and maintain timesheets and invoicing.
- Digitize filing processes and organize historical paperwork.
- Utilize filing experience to maintain an organized and efficient filing system.
Business Development:
- Prepare proposals, presentations, and business development materials.
- Maintain client databases and CRM systems.
- Share observations with management on market trends and competitors.
- Contribute to improving admin and organizational processes.
- Collaborate with cross-functional teams for business development initiatives.
- Identify and evaluate new business opportunities.
- Assist in market research and analysis.
- Coordinate meetings, conferences, and networking events.
Executive Assistance:
- Provide administrative support to consultants, including scheduling meetings and making travel arrangements.
- Prepare presentations, reports, and spreadsheets.
- Monitor office supplies and place orders as needed.
- Maintain and organize digital records.
- Perform general office tasks as needed.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities in English and French.
- Proficiency in MS Office and other relevant software.
- Attention to detail and accuracy in all tasks.
- Ability to handle multiple priorities and deadlines.
- Discretion and confidentiality in handling sensitive information.
- Experience with filing systems and maintaining organized records.
- If you are a self-motivated and adaptable individual with a passion for supporting a digital agency's operations, we would love to hear from you. Join our team and contribute to our success
To apply, please submit your resume, cover letter, and any relevant work samples.
Thank you for considering this opportunity
**Job Types**: Full-time, Permanent, Fixed term contract
Contract length: 6 months
**Salary**: $18.00-$22.00 per hour
**Benefits**:
- Paid time off
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Ottawa, ON K1Z 7M4: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 2 years (preferred)
**Language**:
- English (required)
- French (preferred)
Work Location: Hybrid remote in Ottawa, ON K1Z 7M4
-
Administrative Assistant
16 minutes ago
Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full timeHello, The Department of Surgery is currently looking for a **Full-Time, Temporary **(1-year with possibility of permanency) Administrative Assistant within the division of Thoracic. Please see below for the details. The employee will frequently interact with patients, Administrative Assistants, Surgeons, Trainees, Nurses, and other hospital staff. Under...
-
Administrative Assistant
6 days ago
Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full timeWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...
-
Administrative Assistant
1 week ago
Ottawa, Canada Kaiser Sealant & Caulking Full timeRole Description This is a full-time administrative assistant role located in Ottawa, ON. As an administrative assistant at Kaiser Sealant & Caulking Inc., you will be responsible for performing various administrative tasks to support the organization. This includes managing schedules, preparing documents and reports, coordinating meetings, and providing...
-
Administrative Assistant
3 days ago
Ottawa, Canada Pinchin Ltd. Full time**Administrative Assistant (Contract)** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office for a 6 month contract. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent...
-
Administrative Assistant
7 days ago
Ottawa, Canada Branton Construction Group Full time**About us** We are professional, agile and professional. Must have strong Excel Skills Administrative Assistant **Duties**: - Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to the appropriate department - Perform data entry tasks, ensuring accuracy and completeness of information - Assist with...
-
Administrative Assistant
1 week ago
Ottawa, Canada Kaiser Sealant & Caulking Full timeRole DescriptionThis is a full-time administrative assistant role located in Ottawa, ON. As an administrative assistant at Kaiser Sealant & Caulking Inc., you will be responsible for performing various administrative tasks to support the organization. This includes managing schedules, preparing documents and reports, coordinating meetings, and providing...
-
Administrative Assistant
Found in: Talent CA C2 - 3 days ago
Ottawa, Canada IBISKA Full timeJob Opening for an Administrative Assistant Timeframe: ASAPNote: Preference will be given to Indigenous IndividualsOnaki-IBISKA JV is looking for a full-time administrative assistant to augment our team effective immediately. The selected individual will work within IBISKA’s office in collaboration with our Finance and Administration Team. The selected...
-
Administrative Assistant
Found in: Appcast CA A2 P - 1 week ago
Ottawa, Canada Kaiser Sealant & Caulking Full timeRole Description This is a full-time administrative assistant role located in Ottawa, ON. As an administrative assistant at Kaiser Sealant & Caulking Inc., you will be responsible for performing various administrative tasks to support the organization. This includes managing schedules, preparing documents and reports, coordinating meetings, and providing...
-
Administrative Assistant
Found in: Appcast CA C2 Glassdoor - 1 week ago
Ottawa, Canada Kaiser Sealant & Caulking Full timeRole Description This is a full-time administrative assistant role located in Ottawa, ON. As an administrative assistant at Kaiser Sealant & Caulking Inc., you will be responsible for performing various administrative tasks to support the organization. This includes managing schedules, preparing documents and reports, coordinating meetings, and providing...
-
Administrative Assistant
Found in: Whatjobs CA C2 - 1 week ago
Ottawa, Canada Kaiser Sealant & Caulking Full timeRole Description This is a full-time administrative assistant role located in Ottawa, ON. As an administrative assistant at Kaiser Sealant & Caulking Inc., you will be responsible for performing various administrative tasks to support the organization. This includes managing schedules, preparing documents and reports, coordinating meetings, and providing...
-
Administrative Assistant
3 days ago
Ottawa, Canada Ottawa Institute of Cognitive Behavioural Therapy Full time**HIRING: ADMINISTRATIVE ASSISTANT** The Ottawa Institute of Cognitive Behavioural Therapy (OICBT) is looking for an Administrative Assistant (full-time). Main duties include, among others, interacting with clients, scheduling appointments, client file management, billing, document production, taking part in multidisciplinary meetings, as well as some...
-
Administrative Assistant
Found in: beBee jobs CA - 4 days ago
Ottawa, Ontario, Canada Larga Baffin Full timeSalary: $21.00Company Overview|A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing...
-
Administrative Assistant
Found in: beBee S CA - 5 days ago
Ottawa, Canada Larga Baffin Full timeSalary: $21.00Company Overview|A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing...
-
Administrative Assistant
1 day ago
Ottawa, Canada BrandSafway Full timeAdministrative Assistant Ottawa,CAN SUMMARY OF POSITION: Reporting to the Branch Manager, the Administrative Assistant performs administrative duties in order to support effective and efficient office operations. Job duties will include but are not limited to the following: RESPONSIBILITIES: Perform general administrative duties (answering the phone,...
-
Administrative Assistant
Found in: beBee jobs CA - 2 weeks ago
Ottawa, Ontario, Canada The First Nations Financial Management Board (FMB) Full timePosition OverviewReporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with various...
-
Administrative Assistant
1 week ago
Ottawa, Canada Genome Canada Full timeReporting to the Senior Manager of Strategy and Planning, the **Administrative Assistant** will provide overall administrative support to the executive team as well as administrative and operational support across the organization. Responsibilities will include office maintenance, managing complex calendars and providing support across the Corporate...
-
Administrative Assistant
1 week ago
Ottawa, Canada Genome Canada Full timeReporting to the Senior Manager of Strategy and Planning, the **Administrative Assistant** will provide overall administrative support to the executive team as well as administrative and operational support across the organization. Responsibilities will include office maintenance, managing complex calendars and providing support across the Corporate...
-
Administrative Assistant
6 days ago
Ottawa, Canada Canadian Nurses Association Full timeThe Canadian Nurses Association (CNA) is committed to engage highly qualified employees to carry out its objectives and to provide a work environment that is conducive to personal and professional growth. In CNA’s commitment to inclusion and the dismantling of racist and systemic discriminatory practices we are eager to attract a diverse workforce. We will...
-
Administrative Assistant
Found in: beBee S CA - 3 weeks ago
Ottawa, Canada The First Nations Financial Management Board (FMB) Full timePosition Overview Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with...
-
Administrative Assistant
7 days ago
Ottawa, Canada Thales Canada Inc., Defence and Security Full timeLocation: Ottawa 1 Chrysalis, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...
