IMMEDIATE HIRE- Temporary Administrative Assistant

3 weeks ago


Ottawa ON, Canada First Nations Finance Authority Full time €65,000 - €75,000

Located in the beautiful Okanagan Syilx territory on Westbank First Nation, First Nations Finance Authority or FNFA is a First Nations-owned and operated national not-for-profit organization that has been supporting First Nation communities across the country since 2005.
Our goal is to support First Nation member communities and organizations to realize their futures on their own terms by offering the best financing and investment options and terms to build prosperity and success for current and future generations.
Our organization encourages development, learning, and diversity and likes to have fun. We are a small team that works hard for our members but recognizes the importance of your time outside of office hours. Our organization is never boring - there are always new projects and initiatives to support our Indigenous communities across the country. The Senior Administrative Assistant reports to and works closely with the Strategy & Partnerships Advisor to provide administrative support and to ensure the implementation of the FNFA strategy. Administrative Assistant prepares letters, briefing notes and reports, makes necessary travel arrangements, and liaises with FNFA Senior Executive team, staff, and other stakeholders as necessary. This is a remote position. hotels, flights, transportation) for the Strategic & Partnership Advisor or other executives as needed.
Conduct research and following up on incoming issues to be addressed by the senior executive team.
Provide administrative support to facilitate the execution of the FNFA strategy.
Act as a liaison with members of the senior management team on behalf of the Strategic & Partnership Advisor, including discussions involving highly confidential information.
Assist with and supporting special projects.
Prepare expense and travel claims on behalf of the Strategic & Partnership Advisor or other executives as necessary.
Provide logistical and administrative support for designated committee meetings.
Meet regularly with the Strategic & Partnership Advisor to define, prioritize, and execute tasks and projects.
Post-secondary diploma/degree plus 7-10 years' experience in an administrative role preferred.
A professional qualification (or willingness to obtain) such as Canadian Certified Administrative Professional (CCAP) or the Canadian Certified Administrative Professional Associate through the Association of Administrative Professionals would be considered an asset.
Strong knowledge of office procedures and practices.
Effective written and oral communication skills in English.
High degree of proficiency with office software applications, including Microsoft 365 (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (e.g. SharePoint).
Knowledge or experience working with First Nation communities or organizations is an asset.
Demonstrated critical thinking, research and analysis skills.
Ability to remain flexible and be willing to adapt to multiple competing priorities.
Ability to communicate in French or an Indigenous language is an asset.
Work/life balance – our workdays are typically 8:00 am to 4:00 pm, weekdays
~ Retirement contributions of 6%
~Location: The successful candidate will work remotely. Duration: Full-time position
Please email your resume and cover letter with three work-related references of immediate supervisors to: careers@fnfa.Job Types: Full-time, Permanent
Dental care
Monday to Friday

Administrative experience: Language:
~ English and French (preferred)



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