Facilities Coordinator and Executive Assistant

3 weeks ago

St John's, Newfoundland and Labrador, Canada Xerox Corporation Full time
City: Saint John

State/Province: Canada

Department: SALES SUPPORT

Date: Tuesday, December 17, 2024

Working time: Full-time

Ref#: 20034685

Job Level: Experienced

Job Field: SALES SUPPORT

Seniority Level: Associate

Currency: Annual Base Salary Minimum: 40,920

Annual Base Salary Maximum: 81,840

The salary range above represents the low and high end in the local currency of Xerox's salary range for this position and is reflected in an annualized amount. Actual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant's education, experience, knowledge, skills, and abilities. The range listed is just one component of Xerox's total compensation package for employees. Employees are also afforded a comprehensive suite of benefits, that include medical, dental, life insurance, an Employee Assistance Program (EAP), Paid Time Off, holidays, disability, and retirement benefits.

Description & Requirements

About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power today's workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients — no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion.

Job Summary:

The Executive Assistant and Facilities Coordinator will provide comprehensive administrative, logistical, and facility support to the sales operations organization. This role is crucial in ensuring smooth operations, effective communication within the team, and maintaining the facility. The ideal candidate will possess a strong administrative background, an understanding of sales operations, and the ability to work independently with professionalism.

Benefits We Offer:

- Competitive compensation
- Comprehensive benefits offerings (including medical, dental, vision, life insurance)
- Paid holidays, personal choice days, and paid time off
- A culture that offers flexibility and a healthy work-life balance

Administrative Support:

- Manage calendars, schedule meetings, and prepare and edit reports and presentations.
- Maintain and organize files, records, and documentation.
- Complete sales team support as needed related to recognition documentation and ad hoc requests.
- Draft and distribute internal communications on behalf of the senior leadership team.

Logistics and Employee Interface:

- Coordinate logistics for team meetings, events, and training sessions.
- Serve as a point of contact for employees, addressing inquiries and providing necessary support related to facilities.
- Assist in the onboarding process for new hires, ensuring they have the resources and information needed.
- Assist with company events, including executive meetings, conferences, and team-building activities.

Facility Management:

- Coordinate maintenance within the building and ensure all facilities are in good working order.
- Oversee the setup and professionalism of boardrooms and technology for meetings.
- Ensure printers are stocked with paper and toner.
- Complete inventory checks and order supplies as needed.
- Manage vendor relationships and service contracts related to facility maintenance.

Qualifications:

- Proven experience in an administrative or support role, preferably within a sales organization.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle multiple tasks simultaneously.
- Professional demeanor and ability to maintain confidentiality.
- Understanding of sales operations and CRM systems is a plus.

Education:

- Bachelor's degree in Business Administration, Sales, or a related field preferred.
- Ability to work on-site in a fast-paced and dynamic environment.
- Monday through Friday - 9 - 5:30

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