Administrative Coordinator
5 months ago
Nch’ḵaỷ Development Corporation (NDC) was established in 2018 as the economic development arm of the Squamish Nation - Skwxwú7mesh Úxwumixw. Nch’ḵaỷ’s mandate is to develop, manage, and own the active businesses of the Nation and was created to allow for the separation of business and politics within the Squamish Nation.
Our mission is to generate wealth and prosperity from economic opportunities for current and future generations of the Squamish Nation.
**JOINING OUR TEAM**
The Administrative Coordinator is a **Permanent Full-Time** position based at Nch’ḵaỷ’s Head Office. Our Head Office is in West Vancouver, BC on the traditional, ancestral, and unceded territory of the Sḵw̱xwú7mesh (Squamish) Nation and its people. You will be working towards generating wealth and prosperity for the people of the Squamish Nation. You will be working with a supportive team. You will have the opportunity for continuous learning, development, and growth within your job and career.
We offer our Team Members generous benefits to help them achieve their goals and support our company culture. We are looking for Team Members who align with our values, Squamish Nation values - Úxwumixw (Community), Sté lmexw (Collective), Nexwníw (Pride), Wená xws (Empowerment, Respecting Others), Siyám̓ in (Leadership, Everyone has a role to play), Snew̓ íyelh (Culture, Tradition, Resilience, Foundation, Teachings, Knowledge).
**In return, we offer**:
- Opportunities for career growth and development,
- Friendly and supportive work environment and an ambitious team,
- Flexible work schedule (hybrid),
- Extended dental and health care benefits,
- Employee and Family Assistance Program,
- Pension Plan and Supplementary Savings Plan,
- Life Insurance,
- Paid leave (i.e., sick leave, vacation, family days) and 14 statutory holidays including National Indigenous People’s Day and National Day of Truth and Reconciliation.
**Scope of the Position**
The Administrative Coordinator provides vital support to the Nch’ú7mut Contracting Ltd. (Nch’ú7mut) Team, assisting with various activities essential for Nch’ú7mut operations. This role directly reports to the Business Opportunities Manager and collaborates closely with the Special Projects Manager and Procurement Manager.
The Administrative Coordinator is expected to exhibit self-sufficiency while also actively contributing to a collaborative team environment. Daily check-ins are essential to ensure alignment and facilitate the achievement of organizational outputs.
**A. Duties, Responsibilities, Authority, and Accountabilities**
**a) General Administration**
- Support the general administration needs of Nch’ú7mut Contracting Ltd. (Nch’ú7mut).
- Maintain the Nch’ú7mut Endorsed Business Registry (NEBR) as directed by the Business Opportunities Manager (BOM), including updating all joint entity files as required.
- Assist the BOM in the joint entity onboarding process and all related administrative documentation.
- Update project logs and files as directed by the BOM.
- Assist the BOM in developing all support & endorsement letters for Nch’ú7mut for all joint entity partners.
- Assist Nch’ú7mut in communication to acquire joint entity information such as monthly reports, letters, invoices, and other requirements as directed by the BOM.
- Assist Nch’ú7mut in tracking all monthly reports as per the administrative requirements.
- Record and track all meeting notes for Nch’ú7mut as directed by the BOM.
- Liaises with other Squamish Nation departments such as Education, Employment, and Training as directed by the BOM.
**b) Financial Support**
- Assist the Financial Administrator in acquiring all documentation to capture joint entity information for monthly invoicing.
- Notify the BOM of any outstanding invoices by joint entity partners.
- Assist in administration related to financial delinquency.
- Maintain active joint entity active project list with the BOM and Nch’ú7mut financial
- Provides monthly and as needed KPI reports to Nch’ú7mut managers for review and assessment.
- Updates joint entity partner information as needed.
**d) Nch’ú7mut Operating Admin**
- Ensure that all administration (post award construction checklist & project complete checklists) are received and filed as per the Nch’u7mut tracking logs.
- Assists BOM is ensuring that JE partners are bidding on projects and meeting deadline requirements to win successful bids.
- Keeps apprised on all ongoing projects as updated by BOM and Special Project Manager.
- Assists with BOM/Special Project Manager on invoicing/forecasting budgets when required.
**B. Other**
- Contribute to the development and maintenance of a positive workplace culture.
- Perform other duties as required.
- Adheres to and promotes Nch’ḵaỷ’s six Guiding Principles (Leadership, Trust, Respect, Wisdom, Competence, and Passion).
**C. Reporting Responsibilities and Authorities from S
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