Financial Administrative Coordinator

5 months ago

West Vancouver, Canada Nch’ḵaỷ Development Corporation Full time

Nch’ḵaỷ Development Corporation (NDC) was established in 2018 as the economic development arm of the Squamish Nation - Skwxwú7mesh Úxwumixw. Nch’ḵaỷ’s mandate is to develop, manage, and own the active businesses of the Nation and was created to allow for the separation of business and politics within the Squamish Nation.

Our mission is to generate wealth and prosperity from economic opportunities for current and future generations of the Squamish Nation.

**JOINING OUR TEAM**

The Financial Administrative Coordinator is a **Permanent Full-Time** position based at Nch’ḵaỷ’s Head Office. Our Head Office is in West Vancouver, BC on the traditional, ancestral, and unceded territory of the Sḵw̱xwú7mesh (Squamish) Nation and its people. You will be working towards generating wealth and prosperity for the people of the Squamish Nation. You will be working with a supportive team. You will have the opportunity for continuous learning, development, and growth within your job and career.

We offer our Team Members generous benefits to help them achieve their goals and support our company culture. We are looking for Team Members who align with our values, Squamish Nation values - Úxwumixw (Community), Sté lmexw (Collective), Nexwníw (Pride), Wená xws (Empowerment, Respecting Others), Siyám̓ in (Leadership, Everyone has a role to play), Snew̓ íyelh (Culture, Tradition, Resilience, Foundation, Teachings, Knowledge).

**In return, we offer**:

- Opportunities for career growth and development,
- Friendly and supportive work environment and an ambitious team,
- Flexible work schedule (hybrid),
- Extended dental and health care benefits,
- Employee and Family Assistance Program,
- Pension Plan and Supplementary Savings Plan,
- Life Insurance,
- Paid leave (i.e., sick leave, vacation, family days) and 14 statutory holidays including National Indigenous People’s Day and National Day of Truth and Reconciliation.

**Scope of the Position**

**A. Duties, Responsibilities, Authority, and Accountabilities**

**a) General Administration**
- Assist the Special Projects Manager and the Business Opportunities Manager (BOM) on implementing the financial tracking and data administration of Nch’ú7mut operations.
- Assists in ensuring that Nch’ú7mut Endorsed Business Registry (NEBR) is maintained, and all information is up to date and accurate.
- Ensures that any and all contracts that are successful are entered on main Excel tracking sheet and actively being invoiced each month.
- Keep record to advise the Special Projects Manager and the BOM of financial reporting deadlines as per Nch’ú7mut organizational needs.
- Maintains a tracking list of current projects - starting/ending/completed as per Nch’ú7mut organizational requirements.
- As needed, responds to NEBR partner inquiries as directed by the BOM and informs the Nch’ú7mut Team of all NEBR partner communication.

**b) Financial Administration**
- Ensures that the paid invoices are tracked as paid on the main invoice spreadsheet & notes when payment was deposited.
- As directed by the Special Projects Manager, make bank deposits, scan cheques, make records of Nch’ú7mut finances, process financial administration to support Nch’ú7mut operations, and any other additional support required.
- Assists in enforcement of NEBR partner compliance and advises the BOM and Special Projects Manager of non-compliant NEBR partners.

**c) Invoicing**
- Assists with making up bank deposits/invoicing/sending out reporting sheets to new Partners and scanning payments and invoices in hard copy and into the computer system for audit purposes.
- Make a record of all deposits onto the Nch’ú7mut tracking sheet as directed by the Special Projects Manager.
- Maintain organization of NEBR partnership files as per Nch’ú7mut organizational requirements.
- As directed by the Special Projects Manager, make bank deposits, scan cheques, make records of Nch’ú7mut finances, process financial administration to support Nch’ú7mut operations, and any other additional support required.
- Coordinate with Nch’ḵay̓ Finance as directed by the Special Projects Manager.
- Reconcile Quarterly / Annual reporting as needed to support Nch’ú7mut organizational requirements.

**B. Other**
- Contribute to the development and maintenance of a positive workplace culture.
- Perform other duties as required.
- Adheres to and promotes Nch’ḵaỷ’s six Guiding Principles (Leadership, Trust, Respect, Wisdom, Competence, and Passion).

**C. Reporting Responsibilities and Authorities from Supervisor**
- Reports to Business Opportunity Manager
- Supports Special Projects Manager as necessary

D. **Knowledge, Skills, and Experience**
- Certificate or degree in accounting, finance, business administration, or a related field is preferred.
- Strong desire to learn and develop skills in Finance, Accounting, and Bookkeeping.
- Familiarity with financial software such

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