Office Coordinator

3 months ago

Vancouver, Canada Scott Construction Group Full time

**About Scott**

Scott Construction is a well-known and trusted Construction Manager based in Western Canada. With offices in Vancouver and Toronto, Scott has been providing construction management services and building relationships since 1984. Our diverse portfolio of projects includes commercial, residential, and institutional sectors. Our teams take an active role in driving project decisions through a solution-seeking approach and in influencing industry growth by advancing proactive building practices such as LEED and other sustainability certifications, Passive House, modular, and mass timber projects. Our vision is to be a progressive, industry shaping leader built on our culture of collaboration, social responsibility, and lasting relationships.

**What we Offer**

We have an award-winning culture (Canada's Most Admired Cultures & Kincentric Best Employers) that embraces flexibility and continuous improvement. Our culture is centered around our value of People First. We are recognized leaders in mental health and are actively involved within the community. We have an ESG (Environmental, Sustainability & Governance) committee and are B Corp and Climate Smart certified. Our total rewards package includes a Remote/Flexible work program, RRSP matching, Wellness Allowance, and a well-rounded Benefits package. We also offer educational support, profit sharing and participation in our recognition and annual salary review program.

**Opportunity Summary**

As the Office Coordinator reporting to the Executive Assistant and Office Manager, you will support and be instrumental to the organization in many different areas related to administration and our company culture.

**Role and Responsibilities**:

- Answer and transfer inbound phone calls to appropriate staff members
- Greet and direct visitors and clients
- Maintain and order office supplies
- Coordinate maintenance of office equipment in partnership with Office Manager
- Maintain an inventory of site and office equipment
- Order site signage for Vancouver sites and head office kitchen supplies
- General administrative duties including photocopying, fax, and mailing
- Schedule meetings and training sessions for the boardrooms and arrange refreshments and catering
- Organize social events in the office
- Record all incoming cheques and coordinate cheque collection
- Order business cards for Scott staff, and maintain and update all office lists
- Order and issue Purchase Order books
- In conjunction with Office Manager, participate in Scott Health & Safety Program
- Maintain billing for site expenses
- Maintain tidiness of kitchen
- Keep project list, cell phone list etc. up to date
- Request print jobs from vendor when the volume is too high to do in house
- Process purchase orders, scope amendments and maintain progress summary for WorkSafeBC team, correspond with Claimants, WorkSafeBC and health professionals as required
- Assist with updates, edits, distribution of operations and department documentation as required
- Other duties and projects as assigned
- Adhere, live, and model the Company Core Values and present a positive image of the company, internally and externally

**Scott Construction Values**
- People First | When we take care of people, we take care of Scott, our Industry, and our communities.
- Safety Always | We owe it to each other to get home safely.
- Seek Better Ways | Innovation and development fuels growth.
- Get It Done | Find a solution, take the initiative, and deliver on every commitment.
- Have Fun | Enjoy what you do.
- Own It | Be accountable and take pride in each day’s work.

**Qualifications**:

- At least **3 years** of Administration and/or Office Coordination experience with one year of reception
- Excellent organizational, time management, verbal, and written communication skills
- Proven ability to establish positive working relationships, communicate and work with various organization levels - be a team player
- Intermediate level of familiarity with Microsoft Office Suite
- Able to show discretion with confidential / personal material
- Able to work under internal deadlines and able to prioritize work
- Able to prioritize and being proactive

For further information, visit our website or our LinkedIn profile.

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