Scheduling Officer

5 months ago


Niagara, Canada Niagara College Canada Full time

Located in the heart of the Niagara region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.

**Responsibilities include, but are not limited to**:

- Scheduling of timetables for students, faculty, rooms, classes and events in all college facilities
- Developing the academic schedules for both campuses and all offsite deliveries for the Spring, Fall and Winter terms
- Identifying, analysing, recommending solutions and resolving timetabling issues with Deans, Associate Deans and Academic Business Managers; finding compromises and solutions to problems such as, determining the placement of courses from non vocational areas within a vocational area with forced activity
- Executing change requests and implementing the modifications made in the scheduling software (infosilem Suite). Transferring all updates into PeopleSoft and Infosilem Enterprise to align all three systems with consistent data
- Supporting changes to enrolment by advising the academic schools and Business Analysts in order to develop a plan to modify/create/remove academic blocks and course sections to ensure that all students are properly enrolled
- Facilitating software upgrades and improvements to Infosilem’s Suite and Enterprise systems with both ITS and the Infosilem Support Services
- Developing reports to assist the Senior Administrators of the college in the analysis of space and how it relates to the management and development of new/existing program delivery
- Preparing and conducting training sessions and workshops to improve the quality of the scheduling data to support desirable academic schedules
- Creating and maintaining user roles and customization to support users

**Qualifications**:

- Three (3) year post-secondary diploma or degree in Business Operations Management, Information Systems, Social Sciences, or similar field of study
- Minimum three (3) years work experience in an academic administration environment
- Competency with ERP, office tools, and familiarity with software used for scheduling, logistics and capacity planning
- Excellent communication skills
- Analytical and problem-solving skills

We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.

While we thank all applicants, only those selected for an interview will be contacted.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.


  • Scheduling Officer

    7 days ago


    Niagara Falls, Canada University of Niagara Falls Canada Full time

    Position Job Title: Scheduling OfficerLocation: Niagara Falls, Ontario, Canada (Onsite)Reports To: University RegistrarOverviewReporting to the University Registrar, the Scheduling Officer is the direct contact for all institutional-wide room scheduling systems and processes. The incumbent completes an extensive review and analysis of each term’s data to...


  • Niagara, Canada VON Canada (Ontario) Full time

    **Requisition Details**: Employment Status: Permanent, Part-Time (0.4 FTE) Program Name: Shift Nursing Number of Hours Bi-Weekly: 30 Work Schedule: Days, Evenings, Weekends On-Call: No **Looking for a career in health care that provides you with an opportunity to make a difference in your community?** If you are tech-savvy, customer service-oriented,...


  • Niagara, Canada VON Canada (Ontario) Full time

    **Requisition Details**: Employment Status: Permanent, Part-time (0.5 FTE) Program Name: Planning Operations Number of Hours Bi-Weekly: 37.5 Work Schedule: Days On-Call: No **Looking for a career in health care that provides you with an opportunity to make a difference in your community?** If you are tech-savvy, customer service-oriented, and enjoy...

  • Scheduling Coordinator

    5 months ago


    Niagara-on-the-Lake, Canada ParaMed Full time

    Job Description - Description - As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to appropriate field staff.- Why you’ll love working here: - Celebration and Recognition programs - Part time and Full-time opportunities -...

  • Scheduling Coordinator

    4 months ago


    Niagara-on-the-Lake, Canada ParaMed Full time

    Description As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to appropriate field staff.Why you’ll love working here: Celebration and Recognition programs Part time and Full-time opportunities Comprehensive health...

  • Office Coordinator

    3 weeks ago


    Niagara Falls, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming correspondence, schedule meetings, and maintain...

  • Office Administrator

    2 months ago


    Niagara Falls, Canada Guglu Homes Full time

    **About us** Guglu Homes is a real estate brokerage that operates in Canada. With a reputation for excellence and a commitment to providing exceptional service, Guglu Homes assists clients in buying, selling, and renting properties. As a trusted brokerage, Guglu Homes employs a team of experienced real estate agents who possess in-depth knowledge of the...

  • Planning Officer

    1 month ago


    Niagara Falls, Ontario, Canada Rodan Energy Solutions Full time

    Job Title: Planning OfficerWe are seeking a highly skilled Planning Officer to join our team at Rodan Energy Solutions.Job Summary:The Planning Officer will be responsible for providing planning, scheduling, and coordination of work for maintenance trades staff in hydroelectric facilities. This role requires extensive knowledge in work management practices...

  • Planning Officer

    1 month ago


    Niagara Falls, Ontario, Canada Rodan Energy Solutions Full time

    Job Title: Planning OfficerWe are seeking a highly skilled Planning Officer to join our team at Rodan Energy Solutions.Job Summary:The Planning Officer will be responsible for providing planning, scheduling, and coordination of work for maintenance trades staff in hydroelectric facilities. This role requires extensive knowledge in work management practices...


  • Niagara Falls, Canada McLeod Medical Clinic Full time

    **About us** **Responsibilities**: - Greet patients in a friendly manner. - Answer phone calls and greet patients over the phone. - Create and maintain patient files via EMR (CHR). - Monitor and maintain patient schedule. - Schedule appointments for patients. - Be able to read prescription labels and medical reports. Education/Experience: Completeion of...

  • Office Coordinator

    2 days ago


    Niagara Falls, Ontario, Canada Fallsview Glazing Contractors Inc. Full time

    Job DescriptionFallsview Glazing Contractors Inc. is seeking a highly organized and detail-oriented Administrative Manager to join our team. The successful candidate will be responsible for coordinating administrative activities, managing office operations, and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative...

  • Office Coordinator

    3 weeks ago


    Niagara Falls, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    beBee Professionals is seeking a skilled Office Coordinator to join our team in Niagara Falls, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key Responsibilities:Provide exceptional...

  • Office Coordinator

    3 weeks ago


    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Howard Johnson Express Inn. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate and schedule appointments, meetings, and...


  • Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    We are seeking an experienced Office Support Specialist to join our team at Howard Johnson Express Inn. As an Office Support Specialist, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesArrange and Coordinate Events: Schedule and coordinate seminars, conferences, and...


  • Niagara Falls, Ontario, Canada Ontario Inc Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Ontario Inc. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support: Provide administrative support to our office,...


  • Niagara Falls, Ontario, Canada Ontario Inc Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Ontario Inc. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support: Provide administrative support to our office,...


  • Niagara Falls, Ontario, Canada Ontario Inc Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Ontario Inc. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support: Provide administrative support to our office,...


  • Niagara Falls, Ontario, Canada Ontario Inc Full time

    Job Title: Administrative OfficerWe are seeking an experienced Administrative Officer to join our team at Ontario Inc. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support: Provide administrative support to our office,...

  • Office Receptionist

    1 month ago


    Niagara Falls, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Niagara Falls, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with precision...

  • Office Receptionist

    1 month ago


    Niagara Falls, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Niagara Falls, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with precision...