Receptionist/administrative Assistant

5 days ago

Kirkland, Canada West Island Integrative Health Centre Full time

**Part-time administrative assistant needed (Montreal-West Island) **(Français ci-dessous)

We are hiring Looking for a friendly, energetic team member to join our amazing front desk support team in our multidisciplinary clinic - West Island Integrative Health Centre. Currently a part-time position is available. Hours will include mornings or afternoons and early evenings until 6/7pm. Computer skills are required. If you think this is you, please contact us

**Requirements**:

- Proficient knowledge in office administration.
- Problem-solving skills and decision-making skills.
- Effective verbal and listening communications skills. Must be bilingual, strong French and English oral and written a necessity
- Computer skills, including ability to use spreadsheets and word processing programs at a highly proficient level.
- Time management skills.
- Be honest and trustworthy, respectful, possess cultural awareness and sensitivity, be flexible and demonstrate sound work ethics.

**Principal functions**:

- Prepare and input information into computer, revise and reread correspondence, billings, presentations, brochures, publications, reports and other documents from dictated notes or documents.
- Make and confirm appointments and meetings for the employer.
- Order office supplies and maintain inventory.
- Establish and maintain manual filing systems and computer filing systems.
- Create and implement office systems.
- Greet visitors and determine how you can assist them.
- Record and prepare a report of meetings.
- Organize trips and make necessary reservations.
- Compile, if necessary, information, statistics, and other information in order to assist research activities.
- Oversee and train, if needed, other office employees in work methods, using office systems and programs.
- Organize, if necessary, conferences.

Employment type: part-time, additional hours possible in the future. Less hours during the holidays of the employer; Christmas, summer time, etc.

Previous experience in a professional environment with secretarial skills or attended secretarial school is an asset.

17-19$/hour

Must have 3 references.

**Recrutons un commis administratif à temps partiel (Montréal-Ouest)**

Vous désirez travailler dans un environnement unique avec la possibilité de faire une différence en matière dans la santé au sein de la population ?

Vous souhaitez travailler avec autonomie tout ayant la fierté de contribuer de façon harmonieuse et avec efficacité au fonctionnement d'une entreprise?

Nous cherchons à combler le poste de commis administratif d'une naturopathe dans une clinique multidisciplinaire : Centre de Santé Intégratif à Ouest de l'île.

**Exigences**:

- Connaissances de la gestion et de l'administration en bureautique.
- Capacité de gérer et de résoudre divers événements afin de trouver des solutions.
- Avoir d'excellentes Compétences en communication. La personne doit maîtriser le français et l'anglais en écriture. Le bilinguisme est obligatoire
- Maîtriser les Connaissances en Informatique et en traitement de texte avec les différents logiciels tel que Quick Book, Microsoft Office : Excel, Word, etc.
- Compétences de la gestion de son temps et capacité à prioriser les tâches.
- Être honnête, digne de confiance, respectueux, de posséder une sensibilité auprès des différentes communautés, faire preuve de souplesse et de démontrer un sens éthique du travail.

**Fonctions principales**:

- préparer, saisir à l'ordinateur, réviser et relire de la correspondance, des factures, des présentations, des brochures, des publications, des rapports et d'autres documents connexes à partir de notes dictées ou manuscrites;
- ouvrir et distribuer le courrier postal et électronique et les autres documents reçus et coordonner la circulation des renseignements à l'interne et avec d'autres services et organismes;
- fixer et confirmer les rendez-vous et les réunions de l'employeur;
- commander les fournitures de bureau et en tenir l'inventaire;
- s’assurer que l’espace de bureau est maintenu propre et ordonné
- répondre aux demandes de renseignements reçues par téléphone et par courrier électronique et transmettre les appels téléphoniques et les messages;
- établir et tenir des systèmes manuels et informatisés de classement des dossiers d'information;
- formuler et mettre en oeuvre les modes de fonctionnement du bureau;
- accueillir les visiteurs, déterminer le but de leur visite et les diriger vers l'employeur ou la personne compétente;
- consigner et préparer les procès-verbaux des réunions;
- organiser les voyages et faire les réservations nécessaires;
- compiler, s'il y a lieu, des données, des statistiques et d'autres renseignements, afin d'appuyer les activités de recherche;
- surveiller et former, s'il y a lieu, les employés de bureau en ce qui a trait aux méthodes de travail et à l'utilisation de logiciels courants;
- organiser, s'il y a lie

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