Administrative Assistant
3 days ago
Our client, the leaders in their field of pharmaceuticals is seeking an Administrative Assistant for a twelve-month contract with possibility of becoming permanent.
The Administrative Assistant is to provide day to day support to our operations team. This role will require attention to detail, strong organizational skills, and the ability to meet tight deadlines while managing multiple critical requests. A dynamic, flexible, and positive professional that works successfully in a team environment and builds effective and collaborative working relationships inside and outside the team.
**Responsibilities**:
- Provide efficient administrative support to the Operations Team and other employees.
- Perform administrative tasks such filing, photocopying, transcribing, and faxing.
- Perform data entry.
- Formatting documents (Excel, Word, PowerPoint).
- Coordinating workspaces.
- Provide event planning capabilities to sales organization.
- Business support resource for sales teams.
- Planning and organization of office activities and internal meetings.
- PO creations.
- Evaluating and processing payment requests.
**Qualifications**:
- 5+ years of administrative and event management experience with an emphasis on project support with the ability to carry out projects with tight deadlines.
- Ability to work with a set budget and negotiate with vendors.
- Understanding of the industry they work in and what clients usually prefer for events.
- Self-motivated with strong organizational skills.
- Ability to work in a team environment.
- Demonstrated ability and initiative to work without supervision and handle multiple tasks with tight deadlines, while also working in team environments.
- Demonstrated resourcefulness, with ability to anticipate needs, prioritizes responsibilities, and takes initiative.
- Proficiency with Microsoft Outlook Word, Excel and PowerPoint.
- Ability to communicate and work effectively with all levels of management and colleague business styles.
- Bilingual (French and English)
Location Montreal - Kirkland
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