Administrator
3 days ago
**Administrator, Convocation and Institutional Events, UofGH - PT Admin (2-Year Contract)**
- (27702)
**Find Your Spot at Guelph-Humber**
At Guelph-Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Guelph-Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Guelph-Humber employees are a diverse group of committed, caring and fun-loving people.
We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.
If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.
**Job Details**
**Position Title**:Administrator, Convocation and Institutional Events
**Status**: Full-time (2-year contract)
**Hours per week**: 37.5
**Faculty/Department**:Guelph-Humber Student Services
**Campus/Location**: University of Guelph-Humber
**Salary Range**:NFT Admin 04 (Min) $63,976 - (Max) $95,966
**What you will do**:
The Administrator, Convocation and Institutional Events oversees the planning and execution of academic ceremonies including convocation as well as other institutional events. This position is guided by the vision, mission and goals of the university. This position interacts broadly with individuals from both within and external to the university, including the Senior Administration team, dignitaries, external and internal vendors and colleagues from across campus.
In this role, the incumbent is expected to support the “brand” of the University and as such their responsibilities have significant impact as they reflect on both the University and the Office of the Vice-Provost.
**Convocation Planning**
Plan and project manage the delivery of graduation ceremonies:
- Contribute to the development of operational workplans for convocation and events, planning activities to meet departmental and university strategic goals
- Manage the overall critical path, meeting agendas and weekly action items to ensure timelines and benchmarks are achieved
- Manage graduate, guest and staff attendance; set up and manage associated registration systems and troubleshooting as needed
- Oversee venue, suppliers and logistics and coordinate event day attendance and requirements
- Recruit, train and manage convocation event day staff (approximately 100 people)
- Conduct risk assessment, and review accessibility requirements to develop a plan for accommodations where required
- Secure participation from and brief principal ceremony participants (Presidents, Vice-Provost, Deans, and other executive staff)
- With the Office of the Vice-Provost and convocation leads at the University of Guelph, manage nomination process for Honorary Degree Recipients; coordinate approved Honorary Degree recipient’s participation in the convocation ceremonies
- Oversee event day execution including set up, timing, schedule adjustments and problem solving
**Institutional Events**
- Organize and implement institutional events (guest speakers, special event days, employee appreciation events, town halls etc.) including securing venues, arranging for space contracts, creating and revising room layouts for each event, arranging catering, ordering audio visual equipment, ensuring appropriate decor, and generally serving as the lead liaison with university clients and vendors on event-related matters.
- Anticipate event logistics and timelines, develop event work back schedules and critical paths
- Develop a plan to recruit volunteers and staff to assist with events
- Produce appropriate invitations and signage
- Arrange for event set-up and take-down
- Develop communications and promotional plans for the event in conjunction with the Communications and Public Relations department
- Prepare all materials and logístical requirements for the events - name tags, signage, giveaways, audio visual equipment, catering, etc.
- Prepare proposed budget for each event for approval by internal stakeholders
- Ensure that all facility and event requirements adhere to university policies and relevant legislation, following risk management protocols in event planning to protect the health and safety of all participants
- Present to Project teams/task forces pre and post event
- Collect and submit invoices for payment
**Event Communications**
- Ensure correct information is circulated to staff, students, parents and external audiences in a timely manner in the most appropriate format
- Manage the production of the graduation program both in print and digital in accordance with the University’s brand guidelines
- Work with internal Communications and Public Relations team to update and manage the graduation web pages
- Plan event r
-
Administrator
2 months ago
Etobicoke, Canada Toronto Truck Driving School Full time**About us** Toronto Truck Driving School is a small business specializing in Commercial Licensing. We are collaborative, supportive, customer-centric, and our goal is to empower our students with practical driving skills, and a thorough knowledge of the industry to prepare them for the road ahead! Since 1991, we’ve trained and licensed thousands of...
-
Administrator
2 days ago
Etobicoke, Canada Toronto Truck Driving School Full time**About us** Toronto Truck Driving School is a small business specializing in Commercial Licensing. We are collaborative, supportive, customer-centric, and our goal is to empower our students with practical driving skills, and a thorough knowledge of the industry to prepare them for the road ahead! Since 1991, we’ve trained and licensed thousands of...
-
Administrative Officer
1 week ago
Etobicoke, Canada Wings Freightway Inc. Full timeEducation: College/CEGEP - Experience: 7 months to less than 1 year **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...
-
Corporate Administrator
2 months ago
Etobicoke, Canada Young & Mackenzie Distribution Full timeAre you an administrator with experience working in a small business? Do you thrive in a varied, fast paced environment? We are seeking an experienced administrator to work on premises full time at our South Etobicoke location (within walking distance from Kipling/Islington subway stops). The working hours are from Monday-Friday, 8am-4pm. This role is...
-
Office Administrator
3 weeks ago
Etobicoke, Canada Young & Mackenzie Distribution Full timeAre you an administrator with experience working in a small business? Do you thrive in a varied, fast paced environment? We are actively seeking an experienced administrator to work on premises full time at our South Etobicoke location (within walking distance from Kipling/Islington subway stop). This role is Mon-Friday 8-4pm position, suitable for...
-
Corporate Administrator
7 hours ago
Etobicoke, Canada Young & Mackenzie Distribution Full timeAre you an administrator with experience working in a small business? Do you thrive in a varied, fast paced environment? We are seeking an experienced administrator to work on premises full time at our South Etobicoke location (within walking distance from Kipling/Islington subway stops). The working hours are from Monday-Friday, 8am-4pm. This role is...
-
Administrative Assistant
3 weeks ago
Etobicoke, Canada Mimico Cruising Club Full time**Office management tasks**: - Oversee General office operations. - Create and maintain a positive and pleasant working environment. - Provide high quality and sustainable administrative support to the Chief Operating Officer - Welcome members of the club, guests and visitors. - Develop and implement office administrative systems/procedures. - Carry out...
-
Administrative Assistant
2 months ago
Etobicoke, Canada Community Sports Partners Full time**Job Title: Administrative Assistant** **Location**: 290 Birmingham Street Etobicoke, ON M8V 3L1 **Job Type**: Full Time **Department**: Administration **Reporting To**: Owner **Position Overview**: **Key Responsibilities**: - **Phone and Communication Management**:Answer and direct phone calls to appropriate parties or take messages. Greet and assist...
-
Office Administrator
5 days ago
Etobicoke, Canada LINK 427 Full time**Summary**: LINK 427 General Partnership is a joint venture responsible for designing, building, financing and operating/maintaining the 427 Expansion project. Upon completion of construction, LINK 427 will provide Operations, Maintenance and Rehabilitation services for the next 30 years to the newly constructed 427 Expansion Project from Finch Ave. to...
-
Accounts Administrator
3 weeks ago
Etobicoke, Canada Network Logistics Group Full timeOverview: We are seeking a detail-oriented and organized Account Administrator to join our team. The Account Administrator will be responsible for managing administrative tasks related to accounts and providing support to the team. **Duties**: - Perform data entry tasks to update and maintain account information - Manage front desk operations including...
-
Office Administrator
4 weeks ago
Etobicoke, Canada Peter & Greg Walker Contracting Full time*PART TIME/SUMMER POSITION* Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team for the summer months. The Office Administrator will be responsible for managing various administrative tasks, providing support to the team, and ensuring the smooth operation of the office. This is a crucial role that...
-
Site Administrator
2 months ago
Etobicoke, Canada Greenwin Corp. Full time**Summary**:The Site Administrator is primarily responsible for the administration of the assigned property. The Site Administrator is to provide both existing and potentially new residents with an impeccable level of customer service through processes established by Greenwin Corp. **Duties & Responsibilities**: - Provide administrative support to the site...
-
Office Administrator
7 hours ago
Etobicoke, Canada Peter & Greg Walker Contracting Full time*PART TIME/SUMMER POSITION* Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team for the summer months. The Office Administrator will be responsible for managing various administrative tasks, providing support to the team, and ensuring the smooth operation of the office. This is a crucial role that...
-
Office Administrator
1 week ago
Etobicoke, Ontario, Canada Young & Mackenzie Distribution Full timeAre you an administrator with experience working in a small business? Do you thrive in a varied, fast paced environment? We are actively seeking an experienced administrator to work on premises full time at our South Etobicoke location (within walking distance from Kipling/Islington subway stop).This role is Mon-Friday 8-4pm position, suitable for...
-
Financial Administrator
4 weeks ago
Etobicoke, Canada Humber Full time**Financial Administrator - ORI - FT Admin Temp** - (25114) **Find Your Spot at Humber** At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in...
-
Administrator - Operations
2 months ago
Etobicoke, Canada Mammoet Full time**SUMMARY OF THE ROLE** Administrator - Operations** Working in Etobicoke, Ontario CANADA Our administrative teams play a critical role in the smooth running of our business. With complex, challenging projects being tackled every day, we need people who are skilled in making sure the right information is available in the right place and at the right...
-
Warranty Administrator
2 months ago
Etobicoke, Canada Volvo Metro West Full timeVolvo Metro West with Marino’s Automotive Group is currently looking to hire a Warranty Administrator! About the Company: Marino's Auto Group is a family owned and operated company consisting of Honda Queensway, Marino's Fine Cars Subaru, Jaguar Land Rover Metro West, and Volvo Metro West. As a key member of the Marino’s Automotive Group team, the...
-
Administrative Officer
3 weeks ago
Etobicoke, Canada Classic Towing & Storage Full time**Position**:Administrative Officer **Location**:Etobicoke, ON **Reporting to: Owner/Operations Manager** Classic Towing & Storage is a family run business looking for a well versed computer person that is able to keep precise documentation and administration of documents **Position Summary**:The Administrative Officer will be responsible for the...
-
Administrative Assistant
2 weeks ago
Etobicoke, Canada Humber Full time**Administrative Assistant - VP Academic - PT Admin** - (26444) **Find Your Spot at Humber** - At Humber, our career paths open a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader...
-
Office Administrator
4 weeks ago
Etobicoke, Canada Young & Mackenzie Distribution Full timeOffice Administrator Are you an administrator with experience working in a small business? Do you thrive in a varied, fast paced environment? We are actively seeking an experienced administrator to work on premises full time at our South Etobicoke location (within walking distance from Kipling/Islington subway stop). This role is Mon-Friday 8-4pm position,...
