Finance & Risk Management Support Clerk

2 months ago

Vermilion, Canada Lakeland College Full time

As a global leader in student-managed learning opportunities, we are committed to developing leaders at Lakeland College. It’s something we excel at because of our exceptional team. Their passion and commitment to academic excellence, innovation and achievement is what sets Lakeland apart, as an educator and an employer. Join our team and be part of helping our students take the lead not only into the future, but today.

**Key Responsibilities**:
This position supports the administration for the Risk Management Officer. This includes insurance, legislation compliance, records management, policies, risk reporting, and other related duties. This position will be support, backup, and coverage for Financial Services including Accounts Payable, Accounts Receivable and Cash Receipts. More specifically, this includes:
**RISK MANAGEMENT SUPPORT**

Insurance
- Administration of College insurance policies and insurance renewal process
- Act as liaison between insurance broker and College departments - Academic and Non Academic - handling insurance requests and inquiries
- Maintain policy, procedure and form registry and form development and design

FOIP
- Assist with processing FOIP requests
- Assist with FOIP support and provide training to staff

Records Management
- Assist with Records Management questions and administrative tasks and general support
- Assist with providing records management training to staff
- Assisting Risk & Compliance Manager with legislative compliance and ERM process

**ACCOUNTS PAYABLE AND EXPENSES**
- Process and verify all financial data relating to accounts payable in accordance with internal financial controls
- Ensure proper G/L coding and communicate/coach stakeholders on appropriate coding when needed to ensure the presentation of expense is accurate on the financial statements
- Follow up with suppliers and stakeholders regarding purchase order requirements/expectations
- Reconcile supplier accounts, enter manual expense claim forms, support student refund payments

REPORT GENERATION AND RECONCILIATION
- Generate periodic reports to reconcile AP, employee advances and expense accruals
- Generate and reconcile reports for quarter end and year end financial statement working papers

SUPPLIER MAINTENANCE
- Ensure proper documentation has been provided to maintain supplier information including EFT banking information
- Maintain supplier data in PeopleSoft

ACCOUNTS RECEIVABLE AND CASHIER SUPPORT - for coverage, backup and times of high volume:

- Process and administer corporate college revenue as well as a significant portion of student revenue in accordance with internal financial controls
- Ensure proper G/L coding and communicate/coach stakeholders on appropriate coding when needed to ensure the presentation of revenue is accurate on the financial statements
- Support policy and compliance for all cash offices
- Ensure validity and accuracy in accordance with policies and procedures for all Corporate Accounts

**Job Requirements**:

- One year post-secondary certificate in a related field
- Two years’ correlating experience
- Must have knowledge of POS systems
- PeopleSoft or Financial system experience
- Excel, Word, Outlook
- Accounting and cashiering knowledge
- Written and oral communication skills
- Organizational skills
- Multi-tasking and time management skills
- Ability to pay attention to detail, ensuring quality of work and standards of performance are met

**Additional Information**:
This is a Full-time Continuing AUPE appointment on the Vermilion campus commencing October 28, 2024. The current salary range is $44,675 - $56,303 per annum and includes a generous benefit package and pension plan.

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