Executive Assistant

3 weeks ago

Vermilion, Canada Town of Vermilion Full time

**OPPORTUNITY**

We are seeking a dynamic and organized Executive Assistant with a focus on Human Resources responsibilities to support our executive leadership team and contribute to our HR functions.

Reporting to the Chief Administrative Officer, the Executive Assistant is responsible for providing administrative support to the CAO, Mayor and Council. Additional responsibilities will be HR administration such as recruitment processes. Providing assistance to Directors/Managers with various employee matters and various HR related duties will be required. Extensive knowledge of Microsoft Office is required.

**KEY RESPONSIBILITIES - EXECUTIVE SUPPORT**
- Provide administrative support to the CAO, as well as support to Mayor and members of Council as required;
- Maintain thorough knowledge of the administrative processes and high-level understanding of the Department’s functions;
- Co-ordinate and schedule municipal functions, community special events;
- Draft communications, including media releases, speaking notes, research reports, etc.;

**KEY RESPONSIBILITIES - HUMAN RESOURCES SUPPORT**
- Will provide HR support and coordinate with Payroll Officer in conjunction with the Finance department;
- Maintain confidential information.

**REQUIRED QUALIFICATIONS**:

- Completion of an office administration certification or other related designation;
- Experience as an Executive Assistant, HR Administrator or similar role would be considered an asset;
- Minimum of 3-5 years experience as a senior-level administrative professional in a similar environment;
- Extensive knowledge of Microsoft Office;
- Bachelor’s degree in Human Resources or related discipline is preferred; diploma or certificate in Human Resources Management or related discipline will be considered;
- Consideration will be given to an equivalent combination of education and experience.

**SKILLS AND ABILITIES**:

- Strong conflict management, problem-solving and critical thinking skills;
- Ability to support a leadership team with practical input;
- Adaptable and able to shift focus frequently with exceptional time management skills;
- Can do attitude - able to meet challenges, handle pressure, and resolve problems while maintaining a positive and focused outlook;
- Exceptional oral and written communication skills;
- Exhibit high level of professionalism, confidentiality and discretion with regard to private information;
- Flexibility with a willingness to do some overtime;
- Other duties as assigned.

**Salary**: $62,832 - $70,677

Usual hours of work are based on 37.5 hours over a five (5) day week.

Ability to work outside regular business hours as required.

If you are seeking a challenging opportunity and possess the above-mentioned qualifications, we would love to hear from you We welcome your resume and cover.

**Job Types**: Full-time, Permanent

Pay: $62,832.00-$70,677.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Wellness program

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Work Location: In person

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