Executive Assistant Federal Files

2 months ago

Winnipeg, Canada Manitoba Government Full time

**Executive Assistant Federal Files**:
CL3 Clerk 3

TerM/Full-time

Manitoba Justice

Victims Services, Courts

Winnipeg MB

Advertisement Number: 43329

Salary(s): CL3 $45,883.00 - $53,940.00 per year

Closing Date: October 7, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

An eligibility list may be created for similar positions and will remain open until exhausted.

**CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM**

The Victim Services Branch helps people access their rights, understand their responsibilities and connects them to other services or agencies. Services are provided free of charge and are available in person, by phone, fax or internet. As cases move through the criminal justice system, some of the services provided by the Victim Services Branch are: court and criminal justice system information, counselling referral, information about what to expect if subpoenaed for court, court preparation (as required), court support (when possible), safety planning and protection planning, information on possible financial assistance that may be available to victims of crime, information about Victim Impact Statements and guidance on how to prepare them, information on the offender's sentence once convicted, information on how to find out about the offender's release from a provincial jail and information on how to register with the Parole Board of Canada if the offender is sentenced to a federal institution.

Conditions of Employment:

- Must be legally entitled to work in Canada
- Satisfactory Enhanced Security Screening Level IV
- Satisfactory Criminal Record Check with Vulnerable Sector Search
- Satisfactory Child and Adult Abuse Registry Checks
- Must be willing and able to work overtime including evenings and weekends when required
- A valid full class 5 Manitoba Driver's License

Qualifications:
**Essential**:

- Experience in providing administrative assistance to management, including senior or executive management
- Excellent written communication skills with experience in drafting, proofreading, or editing complex correspondence such as (but not limited to) letters, memos, forms, Advisory Notes, Cabinet Submissions, briefing notes or written reports
- Excellent organizational and time management skills with the ability to prioritize and meet conflicting deadlines
- Sound judgment and problem solving skills with the ability to handle non-routine issues
- Experience dealing with confidential information and using discretion in handling private and sensitive material
- Ability to take initiative and work independently with mínimal supervision
- Ability to work co-operatively and constructively as part of a team
- Ability to work under pressure and manage stress effectively
- Excellent interpersonal skills including the ability to interact effectively with high level senior management, agencies, professionals, and the general public
- Excellent verbal communication skills

**Desired**:

- Knowledge of Manitoba's Victim Bill of Rights Act, The Domestic Violence and Stalking Act and other relevant provincial and federal legislation
- Knowledge of the criminal justice organizational structure

**Duties**:
This position provides information and assistance to victims who are involved in the criminal court process and works with Victim ServiceWorkers, Prosecution Service and WPS regarding issues of concern for victims. The position assists in the coordination and administration of Manitoba’s bilateral agreement: Manitoba’s Family Information Liaison Unit (MB FILU). The Manitoba FILU team provides specialized services to families of Missing and Murdered Indigenous people. The incumbent will assist with coordinating cultural support for victims of crime accessing services at the VSB. This includes, working in collaboration with branch staff to complete supply ordering to ensure all offices have a compliment of supplies, developing new vendor relationships, maintaining community partnerships, contact lists, and prepare information for the branch on available options, arranging traditional cultural support when requested by VS workers, and responding to requests by the Family Liaison Workers and broader FILU team.
- Advertisement # 43329
- Talent Acquisition - Executive Recruitment
- Human Resource Services
- 608-330 Portage Avenue
- Winnipeg, MB, R3C 0C4
- Phone: 204-945-6892
- Fax: 204-945-0601

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will

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