Executive Assistant
2 months ago
**Ventura Developments Inc.**
Ventura Developments is a multi-family development company that specializes in urban infill in mature communities, as well as greenfield development in new communities.
**Executive Assistant**
**Position Overview**:
This position reports directly to the CEO and provides administrative assistance for Ventura Developments and all associated companies.
**Responsibilities**:
- Providing administrative support to the land and development companies
- Maintaining both paper and electronic files
- Handle incoming calls
- Manage incoming and outgoing mail
- Issue purchase orders after quotes and contracts have been approved
- Requisitions for office supplies, postage, and office equipment maintenance
- Distributing legal documents for signature and managing files (both paper & electronic)
- Issuing purchase orders for quotes or contracts
- Reviewing all incoming agreements for accuracy and errors or omissions
- Review legal documents and track requirements
- Set up and monitor Hydro pre-servicing refunds for all subdivisions
- Supports project administration and approval requirements
- Manage project communication internally and externally with sales agents, lawyers, etc.
**Qualifications**:
- 3+ years minimum of relevant experience as an Executive Assistant
- Excellent knowledge of MS Office Suite
- Strong time management and multi-tasking skills
- Good communication and people skills
- Proven ability to maintain confidences and a track record of commitment to confidentiality
- High data entry accuracy and attention to detail is critical
- Some construction or real estate experience would be an asset
- Demonstrated proficiency in written/oral communication (writing, planning, editing, formatting) in the English language
Ventura offers a competitive compensation package including, Group RRSP program, Canada Life group benefits, free parking, casual dress.
- **Please note: Safety is a core value at Ventura. As such, all Ventura employees are required to be fully vaccinated against COVID-19. **_
**Job Types**: Full-time, Permanent
Pay: $50,000.00-$60,000.00 per year
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
Schedule:
- 8 hour shift
Work Location: In person
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