Confidential Assistant to The Dean

2 weeks ago

Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
This position is part of the senior management team of the Faculty of Social Work, providing executive support to the Dean of Social Work, as well as ensuring the effective day-to-day operation of the General Office and the efficient use of human resources. The Confidential Assistant to the Dean assumes responsibility for a wide range of functions related to the Faculty with the goal of ensuring the coordination and smooth functioning of the Dean’s Office. The position also works with confidential academic, personnel and financial matters in the Dean’s Office, and must have expert knowledge regarding contract administration with respect to collective agreements, human resources, and the processing of various HR forms.

**The qualifications and experience we’re looking for**:

- University degree in a related discipline required.
- Three years directly related University administrative experience required, preferably in a University academic unit.
- Thorough and working knowledge of academic, student and research related policies and procedures preferred.
- An acceptable equivalent combination of education and experience may be considered.
- Excellent verbal and written communication skills is required.
- Promote good working relationships with staff, students, and the public is required.
- Good problem-solving and good organizational skills required.
- Demonstrated leadership and supervisory skills are required.
- Must possess a high degree of integrity, professionalism and sensitivity to cultural differences, compassion, and empathy.
- Must be able to work as a part of a team.
- Must be task oriented and able to work toward goals under time constraints with frequent interruptions.
- Must possess good interpersonal skills.
- Must be sensitive, respectful, and responsive to all requests from faculty, staff, students, and other department members.
- Must deal with all personnel in a timely and professional manner
- Ability to exercise independent judgement and carry out duties in a professional manner required.
- Ability to take initiative to create an organized and efficient office required.
- Ability to provide effective assistance to staff, students, and members of the community.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
- Experience using Ad Astra, JUMP, Aurora Student, Self Service preferred.
- Knowledge and proficiency in completing university forms is preferred.
- Experience with Concur, VIP or EPIC an asset.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: June 23, 2023**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

**Salary**: $54,044.92-$75,662.89 per year

**Benefits**:

- Dental care
- Paid time off

Schedule:

- Monday to Friday

Work Location:

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