Confidential Assistant to The Dean

3 weeks ago

Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The University of Manitoba is looking for a Confidential Assistant to the Dean and Associate Dean, Strategic Partnerships and Administration. This position will provide confidential, organizational and administrative support to the Dean and Associate Dean of the Asper School of Business and their staff. The Confidential Assistant to the Dean and Associate Dean, Strategic Partnership and Administration will also attend various meetings as required.

**The qualifications and experience we’re looking for**:

- Completion of a post-secondary diploma or undergraduate degree in a related discipline required.
- Minimum of 5 years senior-level administrative/ secretarial experience required.
- Experience working with sensitive and confidential information
- An acceptable equivalent combination of education and experience may be considered.
- Excellent verbal and written communication skills required.
- Excellent interpersonal skills required.
- Strong organizational and time management skills required.
- Tact, diplomacy, flexibility, and the ability to maintain confidentiality required.
- Proven knowledge of current computer software such as Word, PowerPoint, and Excel required.
- Ability to quickly learn other software such as Qualtrics (survey software) and Sedona (AACSB accreditation reporting software) required.
- Ability to work independently in a busy environment required.
- Ability to exercise tact and flexibility when dealing with sensitive issues required.
- Ability to work under pressure and manage a heavy workload required.
- Ability to work harmoniously and effectively with all levels of faculty, staff, and students in a variety of contexts required.
- Ability to multi-task is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
- Knowledge of University policies and procedures (desirable)
- Demonstrated knowledge of the UMFA collective Agreement or similar collective bargaining agreements, University and Faculty By-Laws and Policies and Procedures (desirable)

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: November 22, 2023**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

**Salary**: $48,429.52-$67,801.33 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

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