Executive Assistant

3 weeks ago


Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The University of Manitoba is looking for an Executive Assistant. This position provides confidential executive assistance to the Dean of CHRFEER and overall administrative expertise and communication related matters associated with academic staff in the faculty.

The Executive Assistant participates in the development of Faculty policies, procedures, and regulations. This position is also responsible for coordinating numerous complex Faculty processes including, but not limited to, faculty academic searches, tenure and promotion cases, merit reviews, and study leaves.**ng for**:

- University degree is required.
- Two years of previous administrative experience required.
- An acceptable equivalent combination of education and experience may be considered.
- Must have high degree of tact, diplomacy and discretion and excellent judgement when dealing with all levels of university staff, students, and the public.
- Excellent communication skills both verbally and written to interact effectively with faculty, support staff, and students is required.
- Proven organizational ability and initiative is required.
- Proficient with Microsoft Word, Excel, Outlook, Adobe Acrobat is required.
- Diplomacy and tact to deal with sensitive personnel problems with other staff at all levels is required.
- Must have the ability to maintain confidentiality on sensitive matters and material.
- Must have the ability to work under pressure while maintaining accuracy.
- Must be detail oriented.
- Experience in dealing diplomatically with senior members of the University, faculty members, students, and the general public is essential.
- Experience with Concur, EPIC, VIP, systems would be an asset.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: September 1, 2023**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

**Salary**: $48,429.52-$67,801.33 per year

**Benefits**:

- Dental care
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2023-09-11


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