Executive Assistant

2 weeks ago

St Albert, Canada AJ Immigration Group Inc. Full time

**About Allison Jones Consulting**

Allison Jones Consulting (AJ Consulting) is a leading nationally licensed and recognized staffing agency, dedicated to providing employers with skilled workers since 2005.

As a boutique agency, AJ Consulting specializes in the Temporary Foreign Worker (TFW) Program and Labour Market Exempt Programs. Employers and experienced skilled workers are supported by a team of Talent Acquisition professionals and consultants who understand the Canadian labour market to best place the TFWs.

AJ Consulting have set the standard for excellence with professionalism and exceptional level of skills and care. AJ Consulting mission is to work with corporate partners and foreign nationals wishing to work in Canada in a spirit of mutual respect and understanding. AJ Consulting provides outstanding services with consistent professionalism to all clients.

**Position Summary**

Reporting to the Chief Executive Officer (CEO), the Executive Assistant (EA) is responsible for providing comprehensive secretariat and administrative support the CEO. The EA plays a significant and diplomatic role in support of the CEO as well as maintaining excellent relationship with internal and external stakeholders.
- Administrative Support to the CEO_
- Anticipate and provide administrative support to the CEO. Assist in the management of the CEO’s workload, follow-up on meetings, information requests, and related issues to support the CEO in handling priorities and meeting deadlines.
- Proactively coordinate, administer and maintain CEO’s daily, weekly and monthly schedules, calendar of appointments, mail and phone messages, meetings, events, and travel arrangements.
- Schedule, draft agendas and initial drafting of meeting materials for internal and external meetings as required by the CEO
- Manage and maintain files
- Attend meetings as required and record decisions and recommendations, prepare written minutes, and follow-up on actions items resulting from the meetings.
- Compose office correspondence including letters, reports, briefings and related documentation to the CEO or on behalf of the CEO and/or the organization. This includes preparing, proofreading, and editing.
- Responds to queries from employees and other stakeholders on behalf of the CEO.
- Prepare monthly expense reports for the CEO as required.
- Ensure sensitive and confidential information is managed appropriately.
- Office Administrative Support_
- _
- General office administration functions, serve as a point person for office operational support such as maintenance, mailing, office supplies, equipment, bills, errands and shopping.
- Coordinate with IT ( third party) on all office equipment and issues.
- Maintains, manage and organize the office filing systems and the teams shared file system.
- In partnership with HR Department, update and maintain office policies and procedures when necessary
- In partnership with HR Department, address employees’ queries regarding office management issues and inquiries
- Provide regular back-up support to reception (lunch coverage) and other departments in absence of their designated administrative staff.
- Any other duties as maybe assigned from time to time.

**Education & Experience**
- Minimum 5 years related experience in an administrative role supporting senior management positions, preferably at the President or CEO level.
- A degree, diploma or certificate(s) from recognized post-secondary institutions in Business Administration, Management, Administrative Support, or other related fields of study is an asset.
- Equivalent combinations of experience and education will be considered.
- Previous work in immigration sector is an asset

**Knowledge Skills Abilities**
- Strong organizational, administration and planning skills.
- Demonstrated self-starter, able to work independently with little supervision to ensure work is completed as required.
- Excellent interpersonal skills with the ability to deal sensitively and appropriately with a variety of people, both in person and over the phone.
- Exceptional verbal and written communication skills, able to synthesize complex information in concise relevant minutes and correspondence. Strong attention to detail and accuracy.
- Proactive problem solver, with good judgment and ability to make sound decisions in a timely manner.
- Able to prioritize and work on multiple tasks and projects at once in a fast-paced work environment with many interruptions.
- Advanced use of Microsoft 365 Suite (Teams, OneDrive, Office)

**Core Competencies**
- **Creative Problem Solving** - you find ways to improve complex systems to better meet goals and continuously engage others to scope and solve issues.
- **Systems Thinking** - you work with other to identify and address interdependent activities that require collaboration.
- **Develop Self and Others** - you consult with individuals to reflect on experiences as learning opportunities and ensure delegation of appro

  • Executive Assistant

    2 weeks ago

    St. Albert, Canada Alberta Gaming, Liquor and Cannabis Full time

    **Executive Assistant** **ABOUT AGLC** Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust. **ABOUT HUMAN RESOURCES** Our friendly and proactive Human...

  • Executive Assistant to CEO

    2 months ago

    St. Catharines, Canada The Executive Ninja Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the CEO. As the Executive Assistant, you will provide comprehensive administrative support to the CEO, ensuring smooth operations and effective communication within the organization. **Duties**: - Manage the CEO's calendar, schedule...

  • Executive Assistant

    2 months ago

    St. Albert, Canada Alberta Gaming, Liquor and Cannabis Full time

    **Executive Assistant** **ABOUT AGLC** Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust. **ABOUT LIQUOR AND CANNABIS DIVISION** The Liquor branch...

  • Executive Assistant to The Board

    2 months ago

    St. Albert, Canada Alberta Gaming, Liquor and Cannabis Full time

    **Executive Assistant to the Board** **ABOUT AGLC** Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust. **ABOUT THE OFFICE OF THE CHIEF EXECUTIVE...

  • Executive Assistant

    2 weeks ago

    St. Albert, Canada Global Traffic Group Full time

    Global Traffic Group, the leader in innovating ways to save lives, make roadways safer and create smarter, more efficient communities, is seeking a full-time **Executive Assistant - COO**. This position will be exciting and challenging, so if you are up for a new opportunity, please submit your expression of interest. If you are self-motivated, thrive in...

  • Executive Assistant

    2 months ago

    St. Albert, Canada Global Traffic Group Full time

    Global Traffic Group is a leader in innovation, developing the latest and greatest traffic safety technology to make streets safer. We seek a “go-getter” who can think outside the box. This position will be exciting and challenging, so if you are up for a new opportunity, please submit your expression of interest. If you are self-motivated, take great...

  • Executive Assistant, Hearing Panel Office

    3 weeks ago

    St. Albert, Canada Alberta Gaming, Liquor and Cannabis Full time

    **Executive Assistant, Hearing Panel Office** **ABOUT AGLC** Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust. **ABOUT THE OFFICE OF THE CHIEF...

  • Executive Assistant to The CEO

    2 months ago

    St. Albert, Canada AJ Immigration Group Inc. Full time

    **About Allison Jones Consulting** Allison Jones Consulting (AJ Consulting) is a leading nationally licensed and recognized staffing agency, dedicated to providing employers with skilled workers since 2005. As a boutique agency, AJ Consulting specializes in the Temporary Foreign Worker (TFW) Program and Labour Market Exempt Programs. Employers and...

  • Bilingual (Fr/en) Executive Assistant - Full Time

    4 weeks ago

    St. Albert, Canada Fromagerie St-Albert Full time

    31 May 2024 **Bilingual (FR/EN) Executive Assistant - Full Time - 2024-0016**: Under the supervision of the General Director and the Executive Director Human Capital and IT, the Executive Assistant’s role is to ensure that administrative activities are carried out efficiently and on time, so as to facilitate and improve the organisation, planning and...

  • Bilingual (Fr/en) Executive Assistant

    4 weeks ago

    St. Albert, Canada St-Albert Cheese Coop Full time

    **Join us at St-Albert Cheese**_**the**_ **CANADIAN CAPITAL OF THE CURDS!** We aren’t just trying to fill various positions, we are seeking individuals that are a good fit. Working in the food industry is one of the most stable industries in Canada. **WHAT WE OFFER**: - **Business stability (we celebrated our 130th anniversary this year!)**: - A sincere...

  • Executive Assistant

    2 weeks ago

    St. Catharines, Canada Hospice Niagara Full time

    Hospice Niagara is currently seeking a full-time, permanent** Executive Assistant.** Reporting to the Executive Director, the Executive Assistant provides high-level administrative support such as: - Preparing correspondence, maintaining schedules, coordinating meetings, planning and executing special events, handling information requests, receiving...

  • Executive Assistant

    2 weeks ago

    St. Catharines, Canada Niagara Association of REALTORS® Full time

    **Summary** Reporting to the Executive Officer (EO), the Executive Assistant (EA) understands the critical role exceptional administration plays in assisting a high-performance not-for-profit association. The EA possesses a strong client-service work ethic, background in governance, and general knowledge of organized real estate. The EA has a passion for...

  • Executive Assistant

    3 weeks ago

    St. John's, Canada Fonemed Full time

    **Executive Assistant** Closing Date: June 9 **Position Overview** The Executive Assistant will provide support, primarily for the CEO and executive team, along with administrative support to the St. John’s office. This role will be responsible for schedule/calendar management, coordination of logistics for travel and events, preparation of reports,...

  • Executive Assistant

    1 week ago

    St. Catharines, Canada Keegan Forklift Services Full time

    **About Keegan Forklift** Our business was started by Rod and Lynne Keegan Thirty-four years ago. Rod Keegan wanted to provide better long term service solutions to customers and be supply cost effective solutions to the material handling industry. We are still proudly family owned and operated servicing the Southern Onterio...

  • Filtration Account Executive

    4 weeks ago

    St. Albert, Canada Primo Water Corporation Full time

    Overview: **Canadian Springs Water (PWNA)** **Filtration Account Executive** **On-target earnings : $70000 - 90000 / year** - ** Base salary : $50000 + commission** Come join a dynamic team where you can _evolve_ in a collaborative and inspiring workplace! A _family_ atmosphere, a paycheck every two weeks, deposited directly into your account and many ...

  • Territory Account Executive

    1 week ago

    St. Albert, Canada Primo Water Corporation Full time

    Overview: **Canadian Springs (PWNA)** **Territory Account Executive** **On-target earnings : $100000 / **annually** - ** Gas mileage reimbursed** Come join a dynamic team where you can _evolve_ in a collaborative and inspiring workplace! A _family_ atmosphere, a paycheck every two weeks, deposited directly into your account and many...

  • Executive Assistant

    2 weeks ago

    Prince Albert, Canada Sturgeon Lake First Nation Full time

    Executive Assistant Sturgeon Lake First Nation Main Duties - Take minutes of meetings using note-taking skills and procedures for the purpose of transcription. - Prepare and record Band Council Resolutions (BCR) - Analyze incoming and outgoing memoranda, submissions, and reports and prepare and coordinate the preparation and submission of summary briefs...

  • Assistant to the Regional Executive Director

    1 month ago

    Prince Albert, Canada Government Of Saskatchewan Full time

    Job Description - Assistant to the Regional Executive Director (ENG002812) Assistant to the Regional Executive Director - ENG002812 Employment Type : Permanent Full-time Location(s) Location(s) : SK-North Central-Prince Albert Ministry Ministry : 016 Highways Salary Range : $5,825-$7,574 Monthly Grade : MCP.05. The...

  • Assistant to the Regional Executive Director

    1 month ago

    Prince Albert, Canada Government Of Saskatchewan Full time

    Job Description - Assistant to the Regional Executive Director (ENG002812) Assistant to the Regional Executive Director - ENG002812 Employment Type : Permanent Full-time Location(s) Location(s) : SK-North Central-Prince Albert Ministry Ministry : 016 Highways Salary Range : $5,825-$7,574 Monthly Grade : MCP.05. The...

  • Assistant to the Regional Executive Director

    7 days ago

    Prince Albert, Saskatchewan, Canada Government Of Saskatchewan Full time $5,825 - $7,574

    Job Description - Assistant to the Regional Executive Director (ENG Assistant to the Regional Executive Director - ENG002812 Employment Type : Permanent Full-time Location(s) Location(s) : SK-North Central-Prince Albert Ministry Ministry : 016 Highways Salary Range : $5,825-$7,574 Monthly Grade : MCP.05. The Ministry of Highways (MoH) is seeking a...