Administrative Assistant Ii to Department Head

7 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:175629**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **MacKenzie Building - QEII**
**Department**:PLM Lab Utilization Management Program**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status**:Management/Non Union** P**osition**
**Posting Closing Date**:12-Mar-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Pathology and Laboratory Medicine (PLM) is a complex department, with multiple divisions and services. Reporting to the Administrative Director and the Department Head, the Administrative Assistant is responsible for providing comprehensive administrative support to the Department Head by effectively coordinating the day-to-day operations of the Department Head’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with other clerical support within the portfolio, Dalhousie, and across the health authority. This position works closely with the Administrative Directors Administrative Assistant, as these two positions will cover both offices as required (e.g. vacations). The Administrative Assistant participates on committees or working groups as assigned.

**About You**:
We would love to hear from you if you have the following:

- Grade 12 plus post-secondary diploma in a recognized office administration, business administration or secretarial program is required
- Undergraduate degree is an asset
- Minimum of five (5) progressively responsible experience, providing administrative support and office coordination at the executive management level
- Previous administrative experience in Pathology and Laboratory Medicine preferred
- Previous experience within other healthcare settings an asset
- Knowledge of PLM, its policies and procedures, as well a general knowledge of institutional policies and procedures
- Must possess considerable organization and time management skills necessary to assist in management of administrative documents which are required for completion on an ongoing basis
- Demonstrated initiative, ability to set priorities to meet demanding timelines and work independently
- Demonstrated ability to work well under pressure without sacrificing work standards
- Must demonstrate strong communication skills and professional demeanor
- Works effectively during periods of high activity and with varying personality styles and tasks
- Must have proficient and accurate keyboarding skills - 60 wpm
- Experience with MS Office Suite (Word, Excel, PowerPoint, Visio, Outlook, Lync), SAP and other software
- Knowledge of standards for documentation, experience in preparation of formal documents, including letters, memorandums, reports and presentations
- The incumbent maintains an awareness of internal and external issues that may impact on the department/organization
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent, Full-Time position; 75 hours bi-weekly
- Minimal travel to various sites may be required

**Compensation and Incentives**:
$22.98 - $28.72 hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

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