Administrative Assistant Ii, Pact
1 month ago
**Company**: IWK Health**:
**Req ID**:191517
**Department/Program**:Palliative Care, Children's Medical Care
**Location**: Halifax
**Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $23.6572**:
- **$26.7684 /hour
**Closing Date**: 12 December 2024 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.
**The Opportunity**:
Reporting to the Manager of Pediatric Advanced Care Team (PACT), the Manager of Department of Pediatrics, the Chief Operating Officer of Pediatrics, and the Head of the Division of Palliative Medicine, the Administrative Assistant will provide administrative support to designated members of the Pediatric Advanced Care Team. Primary responsibilities include, but are not limited to:
- Serving as the main phone contact person for the PACT, including managing calls from families of active patients, from bereaved family members, and from health care professionals within and outside IWK
- Managing the schedules/calendars for PACT/Complex Care members and others (e.g., residents and other trainees) rotating with our service
- Managing administrative processes to support PACT/Complex Care clinical functions (PACT/Complex Care referrals are reciprocal for patients who meet very specific/restricted criteria):
- Entering patient intake information for new patient referrals
- Ensuring timely communication with team members about new, urgent, and/or subsequent patient visits
- Maintaining paper-based referral binder/charts and the online databases (currently databases are MS Excel but anticipate transition to a new system, as needed, for formal research data collection) and creating simple reports from the databases
- Creating Zoom and other virtual platform appointments (e.g., MS Teams) with community providers and others, as needed, to support our clinical work within and outside IWK
- Coordinating, scheduling, booking, and registering clinical appointments and home visits for children with medical complexity and serious illnesses and, where possible, coordinating these appointments with other scheduled visits (care coordination) in accordance with family needs/wishes
- Facilitating and verifying the completion of the IWK death of a patient [DoP] processes for PACT patients who die at IWK and those who die at home/outside IWK. These DoP processes include preparing and maintaining a reserve supply of Health Centre-wide “end of life packets” as well as delivering to appropriate units within the Health Center as needed.
- Facilitating and tracking standard documents (Palliative Drug Program, accessible parking, Exception Status Drug documentation, DTC, documentation for needed medical equipment, etc.), in coordination with other staff (e.g., Discharge Planning, PACT CNS, etc.)
- Facilitating PACT’s bereavement support processes. These are currently being revised as the bereavement services coordinator position in PACT is currently partially filled in a temporary capacity as we research and revise the role. The processes previously included the following
- Preparing materials for annual group mailings (holiday mail out, fathers’/mothers’ day, etc.) and individual patient ‘anniversary’ mailings (monthly memory boxes, mail to families on specific anniversaries, etc.) and tracking completion
- Maintaining mailing lists, creating Outlook reminders for bereavement tasks, etc.
- Managing bereavement material inventory/ordering necessary resources, etc.
**The Opportunity**:
- Supporting PACT’s education and research missions, including
- Organizing materials and technology for PACT educational activities booking rooms, booking technical equipment, maintaining rsvp lists, facilitating communication with attendees for workshops/education sessions, preparing materials for distribution, and assuring smooth start to meetings and programs.
- Organizing the schedules/calendars for learners and trainees who rotate through PACT
- Assisting PACT members with their administrative needs and service functioning, including
- Maintaining and ordering PACT standard resource inventory
- books, pamphl
-
Administrative Assistant Ii, Preschool Autism
3 months ago
Halifax, Canada IWK Health Centre Full time**Company** : IWK Health**: **Req ID**:190305 **Department/Program**:Preschool Autism Diagnostics, Provincial Preschool Autism Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) approximate twelve (12) month long assignment x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin...
-
Administrative Assistant Ii
2 weeks ago
Halifax, Canada Halifax Regional Municipality Full time**Job Posting** - Reporting to the Director, Facility Maintenance & Operations (FMO), the Administrative Assistant II assists in coordinating business unit processes, assisting with special projects and handling labor relations confidential matters. This position requires a team player with a high degree of initiative, confidentiality, customer service focus...
-
Administrative Assistant II
4 days ago
Halifax, Canada IWK Health Centre Full time $23 - $26Company: IWK HealthLocation: HalifaxDepartment/Program: Mental Health And AddictionsType of Employment: Temporary Hourly FT long-assignment (100% FTE) for 1 yearCompensation: $23.1933 - $26.2435 /hourThe OpportunityReporting to the Manager, Quality, Innovation, Research and Training, the Administrative Assistant II provides high-quality office...
-
Administrative Assistant Ii
2 months ago
Halifax, Canada IWK Health Centre Full time**Company** : IWK Health**: **Req ID**:192887 **Department/Program**:Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.6572**: -...
-
Level Ii Dental Assistant
7 months ago
Halifax, Canada Calian Full timeCalian is proud to continue a long-standing contractual relationship with the Department of National Defence (DND) to provide healthcare services to the Canadian Armed Forces. Through the Health Care Provider Contract, Calian employs health care professionals across Canada who are integral to supporting the health and wellbeing of our military...
-
Administrative Assistant Ii
4 months ago
Halifax, Canada IWK Health Centre Full time**Company** : IWK Health**: **Req ID**:186429 **Department/Program**:Eye Care Clinic/Team & Dalhousie, Children's Surgical & Critical Care **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.1933**: -...
-
Halifax, NS, Canada VON Canada Full timeRequisition Details:Employment Status: Regular, Full-time (1.0 FTE)Program Name: Branch AdministrationNumber of Hours Bi-Weekly: 75Work Schedule: Days We are currently hiring for an immediate opening in this positionAbout us: VON is a non-profit organization that provides clinical, personal and social support to people who want to live every day to the...
-
Administrative Assistant Ii, Branch Administration
2 months ago
Halifax, Canada VON Canada (Nova Scotia) Full time**Requisition Details**: Employment Status: Regular, Full-time (1.0 FTE) Program Name: Branch Administration Number of Hours Bi-Weekly: 75 Work Schedule: Days - We are currently hiring for an immediate opening in this position_ **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to **live...
-
Administrative Assistant Ii, Mha
1 month ago
Halifax, Canada IWK Health Centre Full time**Company** : IWK Health**: **Req ID**:188311 **Department/Program**:Mental Health And Addictions, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s) **Start Date**: January 2025 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining...
-
Administrative Assistant Ii, Mha
4 months ago
Halifax, Canada IWK Health Centre Full time**Company** : IWK Health**: **Req ID**:188311 **Department/Program**:Mental Health And Addictions, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s) **Start Date**: December 2024 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining...
-
Administrative Assistant Ii, Mha
4 weeks ago
Halifax, Canada IWK Health Centre Full time**Company** : IWK Health**: **Req ID**:188311 **Department/Program**:Mental Health And Addictions, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s) **Start Date**: January 2025 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining...
-
Halifax, Canada Atlantic Central Full time**Who WE Are**: Atlantic Central is the trade association for credit unions in Atlantic Canada. We deliver quality results and offer a collaborative and community focused work environment in which to do it. Our employees' wellbeing is a top priority, and we underscore that with flexible working arrangements, personal days, and even birthdays off, to enable...
-
Administrative Assistant Ii
3 months ago
Halifax, Canada VON Canada (Nova Scotia) Full time**Requisition Details**: Employment Status: Regular, Full-time (1.0 FTE) Program Name: Visiting Nursing Number of Hours Bi-Weekly: 75 Work Schedule: Days - insurance is required._ **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to live every day to the fullest while remaining in their...
-
Administrative Assistant Ii
7 months ago
Halifax, Canada VON Canada (Nova Scotia) Full time**Requisition Details**: Employment Status: Regular, Full-Time (1.0 FTE) Program Name: Branch Administration Number of Hours Bi-Weekly: 75 Work Schedule: Days **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to **live every day to the fullest** while remaining in their own homes and...
-
Administrative Assistant Ii, Human Resources
3 months ago
Halifax, Canada VON Canada Full time**Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Department: Human Resources Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: January 2025 Location(s): _This role will primarily work out of the Halifax office but there may be occasional work from home days_ **Job Summary**: The Administrative Assistant II...
-
Administrative Assistant Ii
1 week ago
Halifax, Canada VON Canada Full time**Requisition Details**: Employment Status: Regular, Full Time (1.0 FTE) Program Name: Human Resources Number of Hours Bi-Weekly: 75 Work Schedule: Days On-Call: No **Job Summary**: The Administrative Assistant II provides administrative support to the Senior Manager and oversees office administration for the corresponding District maintaining a high level...
-
Administrative Assistant Ii
3 hours ago
Halifax, Canada Halifax Regional Municipality Full time**Job Posting** Reporting to the Director of Development Services, the Administrative Assistant is responsible for providing administrative support to the division in the delivery of high-quality customer service in a fast-paced and ever-changing working environment. The position requires a team player with a high degree of initiative, flexibility and...
-
Pharmacy Assistant Ii
2 weeks ago
Halifax, Canada Lawton Drugs Full time**Requisition ID**: 173233 **Career Group**: Pharmacy Careers **Job Category**: Retail - Pharmacy **Travel Requirements**: 0 - 10% **Job Type**: Full-Time **Country**: Canada (CA) **Province**: Nova Scotia **City**: Halifax **Location**: 2754 Hfx Shopping Centre Lawtons Pharm **Postal Code**: B3L 2H8 Our family of 134,000 employees and franchise...
-
Pharmacy Assistant Ii-reg. Pt
4 days ago
Halifax, Canada Lawtons Full timePart time available days, evenings, weekends **Overview**: The Pharmacy Assistant II is responsible for providing superior customer service in a friendly, knowledgeable and professional manner. The Assistant is responsible to identify and schedule professional clinical services as well as focus on the achievement of pharmacy excellence in the areas of...
-
Administrative Assistant Ii
1 week ago
Halifax, Canada IWK Health Centre Full time**Company** : IWK Health**: **Req ID**:194613 **Department/Program**:Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.6572...