Administrative Assistant Ii

3 months ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:186429
**Department/Program**:Eye Care Clinic/Team & Dalhousie, Children's Surgical & Critical Care
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $23.1933**:

- **$26.2435 /hour
**Closing Date**: October 11, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Manager, the Administrative Assistant II provides high quality administrative, secretarial and organizational support to an ophthalmologist and the Eye Care Team. This position will support the Ophthalmologist’s work at both the IWK and QEII Health Sciences Centre. Responsibilities include, but are not limited to: Attend meetings, takes and produces minutes as required; Answers telephone calls, relays messages and refers calls with follow-up as appropriate; Types/transcribes reports, correspondence, photocopy and distributes accordingly; Establishes and maintains office filing system including processing incoming/outgoing mail; Coordinates and schedules appointments, books/coordinates clinics for patients including distribution of appointment letters; provides reception and registration functions for patients and their families; Arranges travel including booking; Computerized medical billing using Accuro software; Ongoing communication with the Eye Care Team including attending team meetings; Co-ordination of multidisciplinary appointments and surgeries for adults and children; Liaising with internal/external departments, hospitals and agencies regarding patient appointments; Responsible for patient referrals by notifying patients of appointments, maintaining files, and utilization of Meditech scheduling; Some clinic registration using Meditech; and other related duties as assigned. Participates in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning.

**Hours of Work**:
Monday - Friday, 0800-1600 / 0830-1630

**Your Qualifications**:

- High School Diploma or GED required
- Graduate from a recognized Office Administration Program required
- Minimum 6 months related administrative assistant experience in a clinical setting required.
- Previous experience working in an ophthalmology/Eye Care Team environment preferred.
- Advanced working knowledge of Microsoft Office and database programs preferred.
- Experience in MEDITECH, Novari, MS Outlook and/or Internet an asset.
- Minimum keyboarding speed of 60 w.p.m.
- Experience with patient registration an asset.
- Demonstrated organizational, analytical and interpersonal skills required.
- Demonstrated initiative and flexibility in meeting workload demands required.
- Strong communication skills, both written and oral required.
- Demonstrated ability to work with mínimal supervision.
- Ability to work within a framework of the highest confidentiality.
- Competency in other languages an asset; French, preferred.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

**_

  • Administrative Assistant Ii, Preschool Autism

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:190305 **Department/Program**:Preschool Autism Diagnostics, Provincial Preschool Autism Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) approximate twelve (12) month long assignment x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin...

  • Level Ii Dental Assistant

    6 months ago

    Halifax, Canada Calian Full time

    Calian is proud to continue a long-standing contractual relationship with the Department of National Defence (DND) to provide healthcare services to the Canadian Armed Forces. Through the Health Care Provider Contract, Calian employs health care professionals across Canada who are integral to supporting the health and wellbeing of our military...

  • Administrative Assistant Ii

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:192887 **Department/Program**:Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.6572**: -...

  • Administrative Assistant II

    4 weeks ago

    Halifax, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company : IWK HealthReq ID: 192887 Department/Program: Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics Location: Halifax  Type of Employment: Permanent Hourly FT (100% FTE)  x 1 position(s) Start Date: Union Status: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Administrative Assistant Ii, Branch Administration

    2 months ago

    Halifax, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Regular, Full-time (1.0 FTE) Program Name: Branch Administration Number of Hours Bi-Weekly: 75 Work Schedule: Days - We are currently hiring for an immediate opening in this position_ **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to **live...

  • Administrative Assistant Ii, Mha

    1 week ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:188311 **Department/Program**:Mental Health And Addictions, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s) **Start Date**: January 2025 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Administrative Assistant Ii, Mha

    2 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:188311 **Department/Program**:Mental Health And Addictions, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s) **Start Date**: January 2025 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Administrative Assistant Ii, Mha

    3 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:188311 **Department/Program**:Mental Health And Addictions, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s) **Start Date**: December 2024 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Administrative Assistant Ii

    2 months ago

    Halifax, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Regular, Full-time (1.0 FTE) Program Name: Visiting Nursing Number of Hours Bi-Weekly: 75 Work Schedule: Days - insurance is required._ **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to live every day to the fullest while remaining in their...

  • Administrative Assistant Ii

    6 months ago

    Halifax, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Regular, Full-Time (1.0 FTE) Program Name: Branch Administration Number of Hours Bi-Weekly: 75 Work Schedule: Days **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to **live every day to the fullest** while remaining in their own homes and...

  • Administrative Assistant Ii, Human Resources

    2 months ago

    Halifax, Canada VON Canada Full time

    **Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Department: Human Resources Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: January 2025 Location(s): _This role will primarily work out of the Halifax office but there may be occasional work from home days_ **Job Summary**: The Administrative Assistant II...

  • Administrative Assistant Ii

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:190204 **Department/Program**:Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**:...

  • Administrative Assistant II

    1 month ago

    Halifax, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company : IWK HealthReq ID: 191955 Department/Program: Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics Location: Halifax  Type of Employment: Permanent Hourly FT (100% FTE)  x 1 position(s) Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Administrative Assistant Ii, Human Resources

    8 minutes ago

    Halifax, Canada VON Canada Full time

    **Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Department: Human Resources Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: March 31, 2025 Location(s): _This role will primarily work out of the Halifax office but there may be occasional work from home days_ **Job Summary**: The Administrative Assistant II...

  • Administrative Assistant Ii to Department Head

    6 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:175629** **Company: Nova Scotia Health** **Location**:Central** Zone, **MacKenzie Building - QEII** **Department**:PLM Lab Utilization Management Program** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:12-Mar-24** Nova Scotia Health is...

  • Administrative Assistant Ii to Department Head

    6 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:179199** **Company: Nova Scotia Health** **Location**:Central** Zone, **MacKenzie Building - QEII** **Department**:PLM Lab Utilization Management Program** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:3-May-24** Nova Scotia Health is...

  • Administrative Assistant Ii to Central Zone

    2 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:188219** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:PLM Lab Utilization Management Program** **Type of Employment**:Permanent** **Hourly FT** (**100%**) x **1** **Management/Non Union** P**osition** **Posting Closing Date**:23-Oct-24** Nova Scotia Health is the largest provider of health...

  • Administrative Assistant Ii, Provincial Preschool

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:190020 **Department/Program**:Provincial Clinical Intake, Provincial Preschool Autism Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**:...

  • Administrative Assistant Ii, Pact

    3 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company**: IWK Health**: **Req ID**:191517 **Department/Program**:Palliative Care, Children's Medical Care **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.6572**: -...

  • Administrative Assistant Ii, Division of Cardiology

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:192746 **Department/Program**:Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**:...