Administrative Assistant Ii

4 days ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:192887
**Department/Program**:Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**:
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $23.6572**:

- **$26.7684 /hour
**Closing Date**: (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Chief Operating Officer, the Administrative Assistant II provides administrative, secretarial, and clerical support to designated physicians of the Division of Medical Genetics. Responsibilities include, but are not limited to: Typing and proofing letters and memos; Answering phones; Scheduling appointments and meetings; Updating and maintaining Physician’s schedule; Entering data; Scheduling clinics; Conducting library and internet searches; Maintaining office filing systems; Preparing Power Point presentations and posters; Making travel arrangements; Preparing articles for publication; Arranging teleconferences; Preparing research proposals; Maintaining research records and accounts; General office duties, Other related duties as assigned.

**Hours of Work**:
Monday to Friday; 7.0 hour shifts, exact hours of work to be determined.

**Your Qualifications**:
< Minimum High School Diploma or G.E.D. required.
< Graduate of a recognized Office Administration Diploma program required.
< A combination of equivalent education and experience may be considered.
< Minimum six (6) months related administrative experience required. One (1) year is preferred.
< Medical Terminology and Dicta typing experience an asset.
< Excellent multitasking, organizational and prioritization skills required.
< Proven team player with excellent communication and interpersonal skills required.
< Demonstrated ability to work independently with mínimal supervision required.
< Demonstrated ability to respectfully work with a variety of inter-professional team members required.
< High degree of initiative, diligence, attention to detail, and self-discipline/focus required.
< Experience organizing case conferences, meetings, guest visits and teleconferences required.
< Experience in a related role in a health centre or University/academic environment preferred.
< Committed to continual learning and willing to share knowledge and support development of co-workers.
< Experience in Meditech, Outlook, DalMedix, Blackboard, OWL, and the Internet an asset.
< Experience typing, proofing and editing grants an asset.
< Experience with Genetics terminology an asset.
< Experience with data collection an asset.
< Experience taking and producing minutes an asset.
< Demonstrated experience using university and hospital libraries an asset.
< Knowledge of basic accounting skills an asset.
< Competencies in other languages an asset; French preferred.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

**_

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