Administrative Assistant Ii, Mha

1 week ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:188311
**Department/Program**:Mental Health And Addictions, Mental Health And Addictions
**Location**: Halifax

**Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s)

**Start Date**: January 2025
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $23.1933 **-**$26.2435 /hour
**Closing Date**: January 03, 2025 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Manager, Quality, Innovation, Research and Training, the Administrative Assistant II provides high-quality office administrative, secretarial, and organizational support to the team/service. The Administrative Assistant supports the multi-disciplinary team and responsibilities include but are not limited to:

- Acts as general administrative support to members of the team.
- Coordinates appointments and schedules for various clinicians within the service.
- Provides reception duties and patient registration duties for patient visits.
- Books / coordinates events and meetings (including rooms & equipment set up).
- Coordinates and attends meetings, records and produces minutes as required.
- Responds to patient inquiries.
- Maintains Team/Service communication.
- Actively anticipates and troubleshoots problems.
- Answers phone calls, relays messages, and refers calls with follow up, as appropriate in a timely manner.
- Types/transcribes, edits, reports, correspondence, photocopies, faxes and distributes accordingly.
- Maintains a high degree of confidentiality with all issues.
- Processes incoming/outgoing mail.
- Prepares cheque requisitions for reimbursement; purchase requisitions for invoices; and accounts payable for Finance.
- Prepares statistical reports as required.
- Other related duties as assigned.

**Hours of Work**:
Monday to Friday, 7.0 hour days

**Your Qualifications**:

- Minimum of a High School Diploma or G.E.D. required.
- Graduate from a recognized Secretarial or Office Administration diploma program required.
- Minimum of six (6) months related administrative experience required; three (3) years’ experience preferred.
- Experience in MEDITECH, SAP, CWS, Access eForms, and/or data entry required.
- Advanced working knowledge of MS Office programs required.
- Demonstrated initiative, self-motivated and able to work with mínimal supervision required.
- Proven attention to detail, excellent organization, prioritization, and analytical skills required.
- Team player with strong interpersonal skills and flexibility in meeting workload demands required.
- Knowledge of MHA program, CAPA, community resources an asset.
- Ability to use Visio, an asset.
- Keyboarding speed of 60 w.p.m. an asset
- Demonstrated knowledge of medical terminology an asset.
- Competencies in other languages an asset

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

**_

  • Administrative Assistant Ii, Mha

    2 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:188311 **Department/Program**:Mental Health And Addictions, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s) **Start Date**: January 2025 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Administrative Assistant Ii, Mha

    3 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:188311 **Department/Program**:Mental Health And Addictions, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s) **Start Date**: December 2024 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Program Educator, Mha

    3 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:189274 **Department/Program**:Trauma Informed Care, Mental Health And Addictions **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: October 2024 **Union Status**: NSGEU Hlthcare, Healthcare Bargaining Unit **Compensation**: $33.9688**: - **$44.3956...

  • Administrative Assistant Ii, Preschool Autism

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:190305 **Department/Program**:Preschool Autism Diagnostics, Provincial Preschool Autism Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) approximate twelve (12) month long assignment x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin...

  • Mental Health and Addictions Clinician

    3 weeks ago

    Halifax, Canada YMCA of Greater HalifaxDartmouth Full time

    **Title**: Mental Health and Addictions Clinician **Position Status**: Full-Time **Salary**: $77,000 - $105,000K per year **Program**: Integrated Youth Services (IYS) **Location**: Community YMCA, 2269 Gottingen Street, Halifax, NS **Reports to**: GM of Youth Leadership and Development **There is potential inside all of us - we all have it in us to...

  • Level Ii Dental Assistant

    6 months ago

    Halifax, Canada Calian Full time

    Calian is proud to continue a long-standing contractual relationship with the Department of National Defence (DND) to provide healthcare services to the Canadian Armed Forces. Through the Health Care Provider Contract, Calian employs health care professionals across Canada who are integral to supporting the health and wellbeing of our military...

  • Community Outreach Worker

    3 weeks ago

    Halifax, Canada YMCA of Greater HalifaxDartmouth Full time

    **Title**: Community Outreach Worker **Position Status**: Full-Time **Salary**: $51,500 - $77,200K per year **Program**: Integrated Youth Services (IYS) **Location**: Community YMCA, 2269 Gottingen Street, Halifax, NS **Reports to**: GM of Youth Leadership and Development **There is potential inside all of us - we all have it in us to shine.** Every...

  • Administrative Assistant Ii

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:192887 **Department/Program**:Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.6572**: -...

  • Administrative Assistant II

    4 weeks ago

    Halifax, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company : IWK HealthReq ID: 192887 Department/Program: Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics Location: Halifax  Type of Employment: Permanent Hourly FT (100% FTE)  x 1 position(s) Start Date: Union Status: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Administrative Assistant Ii

    3 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:186429 **Department/Program**:Eye Care Clinic/Team & Dalhousie, Children's Surgical & Critical Care **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.1933**: -...

  • Youth Peer Support Worker

    3 weeks ago

    Halifax, Canada YMCA of Greater HalifaxDartmouth Full time

    **Title**: Youth Peer Support Worker **Position Status**: Full-Time **Salary**: $43,800 - $59,200K per year **Program**: Integrated Youth Services (IYS) **Location**: Community YMCA, 2269 Gottingen Street, Halifax, NS **Reports to**: GM of Youth Leadership and Development **There is potential inside all of us - we all have it in us to shine.** Every...

  • Administrative Assistant Ii, Branch Administration

    2 months ago

    Halifax, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Regular, Full-time (1.0 FTE) Program Name: Branch Administration Number of Hours Bi-Weekly: 75 Work Schedule: Days - We are currently hiring for an immediate opening in this position_ **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to **live...

  • Administrative Assistant Ii

    2 months ago

    Halifax, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Regular, Full-time (1.0 FTE) Program Name: Visiting Nursing Number of Hours Bi-Weekly: 75 Work Schedule: Days - insurance is required._ **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to live every day to the fullest while remaining in their...

  • Administrative Assistant Ii

    6 months ago

    Halifax, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Regular, Full-Time (1.0 FTE) Program Name: Branch Administration Number of Hours Bi-Weekly: 75 Work Schedule: Days **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to **live every day to the fullest** while remaining in their own homes and...

  • Administrative Assistant Ii, Human Resources

    2 months ago

    Halifax, Canada VON Canada Full time

    **Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Department: Human Resources Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: January 2025 Location(s): _This role will primarily work out of the Halifax office but there may be occasional work from home days_ **Job Summary**: The Administrative Assistant II...

  • Family Support Worker

    3 weeks ago

    Halifax, Canada YMCA of Greater HalifaxDartmouth Full time

    **Title**: Family Support Worker **Position Status**: Full-Time **Salary**: $43,800 - $59,200K per year Program: Integrated Youth Services (IYS) **Location**: The Community YMCA, 2269 Gottingen Street, Halifax, NS **Reports to**: GM of Youth Leadership and Development **There is potential inside all of us - we all have it in us to shine.** Every...

  • Administrative Assistant Ii

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:190204 **Department/Program**:Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**:...

  • Administrative Assistant II

    1 month ago

    Halifax, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company : IWK HealthReq ID: 191955 Department/Program: Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics Location: Halifax  Type of Employment: Permanent Hourly FT (100% FTE)  x 1 position(s) Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining...

  • Administrative Assistant Ii, Human Resources

    25 minutes ago

    Halifax, Canada VON Canada Full time

    **Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Department: Human Resources Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: March 31, 2025 Location(s): _This role will primarily work out of the Halifax office but there may be occasional work from home days_ **Job Summary**: The Administrative Assistant II...

  • Administrative Assistant Ii to Department Head

    6 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:175629** **Company: Nova Scotia Health** **Location**:Central** Zone, **MacKenzie Building - QEII** **Department**:PLM Lab Utilization Management Program** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:12-Mar-24** Nova Scotia Health is...